Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Coventry City Council
Earl Street
Coventry
CV1 5RR
UK
Contact person: Sheree Wesson
E-mail: procurement.services@coventry.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.coventry.gov.uk
Address of the buyer profile: www.csw-jets.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
COV — Cleaning Materials and Washroom Supplies
Reference number: COV7702
II.1.2) Main CPV code
39830000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This contract is for the supply of cleaning materials and washroom supplies.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
520 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
39800000
33761000
33763000
33760000
II.2.3) Place of performance
NUTS code:
UKG33
Main site or place of performance:
Coventry.
II.2.4) Description of the procurement
The Council wishes to contract with a supplier to supply cleaning materials and washroom supplies.
Currently the main customers are building cleaning, facilities management and operational properties sections of the Council.
Generally, orders are placed in 2 areas across multiple ordering points:
Cleaning products, the majority of which are order by the Councils’ in-house building cleaning section for the cleaning of the Council buildings.
Washroom supplies including handtowels and toilet rolls, the majority are purchased by facilities management for the main Council building (One Friargate) and operational properties for the other corporate buildings including Broadgate House and the Council House.
In addition, other Council establishments will order their own washroom supplies directly, this includes residential homes, parks and leisure and children’s centres.
II.2.5) Award criteria
Quality criterion: Meeting the specification
/ Weighting: 8 %
Quality criterion: Complaints procedure
/ Weighting: 5 %
Quality criterion: Support and added value
/ Weighting: 5 %
Quality criterion: Market developments
/ Weighting: 5 %
Quality criterion: Stock levels
/ Weighting: 3 %
Quality criterion: Social value
/ Weighting: 4 %
Cost criterion: Cost
/ Weighting: 70 %
II.2.11) Information about options
Options:
Yes
Description of options:
This framework agreement has the option to be extended for up to a further 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
An extension is available for up to a further 24 months.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 115-281934
Section V: Award of contract
Lot No: 1
Contract No: COV7702
Title: COV — Cleaning Materials and Washroom Supplies
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/08/2019
V.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arrow County Supplies Ltd
6355141
Arrow House, Longden Road
Shrewsbury
SY3 9AE
UK
NUTS: UKG2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 520 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Coventry City Council
Coventry
UK
VI.5) Date of dispatch of this notice
23/09/2019