Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Public Sector Partnership Services Ltd
Tedder Hall, Manby Park
Louth
LN11 8UP
UK
Contact person: Elena Taylor
E-mail: elena.taylor@lincolnshire.gov.uk
NUTS: UKF30
Internet address(es)
Main address: www.pspsl.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Revenues and Benefits Electronic Document Records Management and Workflow Software Solution
Reference number: PL18/070
II.1.2) Main CPV code
48311000
II.1.3) Type of contract
Services
II.1.4) Short description
The company is seeking a suitably experienced contractor to provide an on-premise hosted electronic document records management and workflow software solution for primary use within the company's revenues and benefits department.
Contract duration is for the maximum contract period of ten (10) years (4 + 2 + 2 + 2).
Please note that from 1.4.2019 ‘Compass Point Business Services (East Coast) Ltd’ changed its name to ‘Public Sector Partnership Services Ltd'. The new contract shall be awarded in the name of Public Sector Partnership Services Ltd (the Company). All other details, including company registration number, shall remain the same.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
170 938.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF3
II.2.4) Description of the procurement
The company, invited tenders for the supply and maintenance of a revenues and benefits electronic document records management and Workflow IT Software System (‘the Software Solution’'), to be hosted on the company's premises.
The software solution shall support at least one hundred and seventy two (172) users at the start of the contract, excluding the company's system administrators who shall be providing technical support. The software solution shall be capable for use across all of the company's service areas.
The company is seeking to enhance its capability to capture, retain and access information through the introduction of a software solution for primary use within the revenues and benefits department but with future capability, if required, to roll the same functionalities out to other departments, including for example human resources and finance.
The software solutions shall integrate within the company's existing IT Infrastructure as outlined within the procurement documentation. The successful contractor shall be responsible for providing the services, liaising closely with the company's contract manager.
The contract shall be let for an initial period of four (4) years intended to commence on 8.7.2019 with the option to extend for a further six (6) years at two (2) years intervals, to a maximum contract period of ten (10) years.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 058-134353
Section V: Award of contract
Contract No: PL18/070
Title: Revenues and Benefits Electronic Document Records Management and Workflow Software Solution
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/08/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Northgate Public Services (UK) Ltd
Peoplebuilding 2, Peoplebuilding Estate, Maylands Avenue
Hemel Hempstead
HP2 4NW
UK
NUTS: UKH23
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 170 938.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand
London
WC24 2LL
UK
VI.4.2) Body responsible for mediation procedures
Legal Services Lincolnshire
Lincolnshire County Offices, Newland
Lincoln
LN1 1YL
UK
Telephone: +44 1522552573
E-mail: Legalservices@lincolnshire.gov.uk
Internet address(es)
URL: https://www.lincolnshire.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Legal Services Lincolnshire
Lincolnshire County Offices, Newland
Lincon
LN1 1YL
UK
Telephone: +44 1522552573
E-mail: Legalservices@lincolnshire.gov.uk
Internet address(es)
URL: https://www.lincolnshire.gov.uk
VI.5) Date of dispatch of this notice
23/09/2019