Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Staffordshire County Council
Staffordshire Place 1, Tipping Street
Stafford
ST16 2DH
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG24
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Security Services — Key Holding and Call Out Services and Security for Unoccupied Buildings
Reference number: IA1717
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
Framework agreement for the provision of security services — key holding and call out services and security for unoccupied buildings.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
600 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Key Holding and Call Out Services
II.2.2) Additional CPV code(s)
79710000
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
Staffordshire.
II.2.4) Description of the procurement
To provide a key holding and call out service for any Staffordshire County Council premises who wish to use this service. The premises are situated at various locations throughout the County of Staffordshire. The Company and all personnel responding to call-outs shall hold a current SIA licence throughout the duration of the contract.
The contractor shall always provide an appropriate and adequate number of suitably qualified and trained personnel to provide this service to respond to any call outs, as quickly as possible and no more than 45 minutes after the initial call. To respond to all alarm activation (intruder, fire and environmental) or call-outs from the Police, Fire Service or Staffordshire County Council personnel at all times outside normal office hours in occupied premises and in addition for Schools, during their holiday periods. To respond to all alarm activation (intruder, fire and environmental) or call-outs from the Police, Fire Service or Staffordshire County Council personnel 24/7 – 365 for vacant, un-occupied properties. The contractor is required to hold a set of premise keys and any access door codes for Staffordshire County Council premises who have requested a key holder service in a safe and secure manner, for the purpose of been able to gain access into the premises if there were to be an alarm activation or were called out by the police, fire service or member of Staffordshire County Council out-side normal premise operating hours. The contractor will be classed as key holder number one by Staffordshire County Council monitoring services and will be the first point of contact in case of an alarm activation, which could be fire and/or intruder alarm and/or environmental alarms outside normal operating hours in operation buildings and anytime within closed/vacant buildings.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
Yes
Description of options:
There are 2 options to extend available — 1.10.2021 to 30.9.2022 and 1.10.2022 to 30.9.2023.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Security Services for Unoccupied Buildings
II.2.2) Additional CPV code(s)
79710000
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
Staffordshire.
II.2.4) Description of the procurement
To provide a full and varied range of high quality security options for Staffordshire County Council’s properties which are situated at various locations throughout the County of Staffordshire, as and when required. All personnel who will be involved in any type of guarding shall hold a current SIA licence throughout the duration of the contract.
To be available to carry out all planned and pre-booked work for the complete range of security options during the hours of 7.30 to 18.00 Monday to Friday. To be available 24/7 – 365 days to carryout emergency security options such as boarding a property, installation of battery-operated alarm systems. To be able to deploy a static guard within 24 hours of the request, to protect a property/site as required for any period of time within a 24-hour time period or a continual 24-hour time period. To provide a patrolling service as and when required by Staffordshire County Council – with the option to have an internal and/or external inspection made of the premises and site. Frequency of visits will be determined by nominated officers of Staffordshire County Council.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
Yes
Description of options:
There are 2 options to extend available 1.10.2021 to 30.9.2022 and 1.10.2022 to 30.9.2023.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 101-244834
Section V: Award of contract
Lot No: 1
Contract No: IA1717
Title: Key Holding and Call Out Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/09/2019
V.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from SMEs: 10
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Manpower Direct UK
04632279
Unit 20 Dagenham Business Centre
Dagenham
RM10 7FD
UK
NUTS: UKE31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 150 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: IA1717
Title: Security Services for Unoccupied Buildings
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/09/2019
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
VPS (UK) Ltd
100196072
International Buildings, Third Floor, 71 Kingsway
London
WC2B 6ST
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 450 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Staffordshire County Council
Tipping Street
Stafford
ST16 2DH
UK
VI.4.2) Body responsible for mediation procedures
Staffordshire County Council
Tipping Street
Stafford
ST16 2DH
UK
VI.4.4) Service from which information about the review procedure may be obtained
Staffordshire County Council
Tipping Street
Stafford
ST16 2DH
UK
VI.5) Date of dispatch of this notice
24/09/2019