This site uses cookies. By continuing to browse the site you are agreeing to our use of cookies. Read our Privacy Notice. Accept Cookies

View Notice

Do you wish to record an interest in this notice?
Do you require any additional documents?

Notice Details

Title: Railway Advertising at Managed Stations and on Trains Concession Agreement
Published by: Transport for Wales
Publication Date: 25/09/2019
Deadline Date: 18/11/2019
Deadline Time: 12:00
Notice Type: 24 Contract Notice (Concessions)
Has Documents: Yes
Has ESPD: No
Abstract: Transport for Wales require a Concessionaire to provide advertising at managed railway stations and on trains to cover the following areas;
* Out of Home (OOH) & Rail Bridges (48 sheets)
* In Carriage (On Board)
* Experiential / Pop Up Sites
CPV: 79340000, 79341000, 79342000, 45000000, 45200000.

Concession notice

Directive 2014/23/EU - Concession Directive

Directive 2014/23/EU

Section I: Contracting Change authority/entity

I.1) Name and addresses

Transport for Wales

Southgate House, Wood Street

Cardiff

CF10 1EW

UK

Contact person: Natalie Noble

Telephone: +44 2921673434

E-mail: Procurement@tfw.wales

NUTS: UKL

Internet address(es)

Main address: https://tfw.gov.wales/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA50685

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.sell2wales.gov.wales/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.sell2wales.gov.wales/


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: Transport Related Services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Railway Advertising at Managed Stations and on Trains Concession Agreement

Reference number: TfW 142

II.1.2) Main CPV code

79340000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Transport for Wales require a Concessionaire to provide advertising at managed railway stations and on trains to cover the following areas;

* Out of Home (OOH) & Rail Bridges (48 sheets)

* In Carriage (On Board)

* Experiential / Pop Up Sites

II.1.5) Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

79341000

79342000

45000000

45200000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Wales and Borders

II.2.4) Description of the procurement

TfW has a media estate consisting of 1010 on-board train sites, 48 OOH Railway bridge / infrastructure sites on the Core Valley Lines, 665 assorted size Out of Home (OOH) advertising sites on its stations, and opportunity for experiential / pop up sites across the network.

TfW invites suppliers to tender for a Railway Advertising Concession contract to sell advertising space across this media estate, sharing revenues with TfW on a percentage basis, including a guaranteed annual minimum payment to TfW within the parameters set out within this document. It is anticipated that the supplier will update the current media estate to a digital service where appropriate.

II.2.6) Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 60

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As stated in the procurement documents

Section IV: Procedure

IV.1) Description

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 23/10/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

August 2024

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Over the next few years Transport for Wales expects to see the introduction of new station assets onto the network, providing new opportunities for the growth of media and advertising value. These opportunities include:

- The opening of a new station at Crwys Road (Cardiff) on the Rhymney Line out of Cardiff, adjacent to the university with 8 trains per hour (4 in each direction) from 2023.

- The opening of a new station in Cardiff Bay, adjacent to the Wales Millennium Centre with 12 trains per hour (6 in each direction) from 2023.

- The opening of a new station at Bow Street (Aberystwyth) in 2020, with an hourly service in each direction.

- A new station on the South Wales Mainline at Cardiff Parkway in 2023, with up to 18 services per hour (9 in each direction) with connecting bus services and located adjacent to a major new employment centre.

- The opening of Cardiff Bus Interchange in 2023 – a new mixed-use interchange scheme for the city, providing a new facility next to Cardiff Central station and the new BBC Wales/Cymru headquarters.

In addition to new facilities, significant investments in the region of 194m GBP will take place at existing stations on the network.

The capacity and frequency of services across the network is expected to increase footfall significantly, with capacity increasing by 65% from 2023.

These changes provide an exciting opportunity to update the estate to a digital service, develop new media locations and increase the sellable value of the estate. Through this media contract we will be seeking a partner to work closely with us as we change and update the network in future years.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=95815.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:95815)

VI.4) Procedures for review

VI.4.1) Review body

Transport for Wales

Southgate House, Wood Street

Cardiff

CF10 1EW

UK

Telephone: +44 2921673434

Internet address(es)

URL: https://tfw.gov.wales/

VI.5) Date of dispatch of this notice

24/09/2019


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
16/10/2019 15:28Notice date(s) changed

IV.2.2) Time limit
Old date: 23/10/2019 12:00
New date: 18/11/2019 12:00

TfW intends to make some material changes to the ITT, therefore the tender deadline has been extended.
Further information will be issued shortly detailing our changes.
16/10/2019 15:34ADDED FILE: Corrections Log v1.0

ITT Correction Log - Railway Advertising Concession Contract v1.0
22/10/2019 14:24ITT Correction Log - Railway Advertising Concession Contract v1.1

Please find attached the ITT Correction Log - Railway Advertising Concession Contract v1.1.
22/10/2019 14:29ADDED FILE: ITT Correction Log - Railway Advertising Concession Contract v1.1

ITT Correction Log - Railway Advertising Concession Contract v1.1
22/10/2019 14:31REPLACED FILE: Volume 3 - Commercial Evaluation ...onse Template - Railway Advertising Contract v1.0

Volume 3 - Commercial Evaluation Response
22/10/2019 14:32REPLACED FILE: Volume 3 - Tender Questionnaire - Railway Advertising Contract v1.0

Volume 3 - Tender Questionnaire
22/10/2019 14:33REPLACED FILE: Volume 3a - Selection Questionnaire v1.0

Volume 3a - Selection Questionnaire
04/11/2019 13:24REPLACED FILE: Volume 1 - Instructions and Requirements - Railway Advertising Contract V1.0

Volume 1 - Instructions and Requirements
06/11/2019 15:58Ethical Employment

This clause will be incorporated into the Terms & Conditions for the successful Tenderer.

ETHICAL EMPLOYMENT
The Tenderer should work towards complying fully with the Welsh Government’s Code of Practice for Ethical Employment in Supply Chains.
06/11/2019 16:07Ethical Employment

Correction

This clause will be incorporated into the Terms & Conditions for the successful Tenderer.

Ethical Employment

The Concessionaire should work towards complying fully with the Welsh Government’s Code of Practice for Ethical Employment in Supply Chains.
15/11/2019 16:44ADDED FILE: Volume 3 - Appendices (inc Form of Tender)

A - Form of Tender
B - Freedom of Information Declaration
C - Declaration of Non Collusion
15/11/2019 17:14Additional Requirement for Tender Submission on 18NOV19

As detailed in the ITT documents, tenderers are requested to complete the following forms (added to the Additional Documents section of this Contract Notice) and submit with their tender submission via Sell2Wales:
Appendix A - Form of Tender
Appendix B - Freedom of Information Declaration
Appendix C - Declaration of Non Collusion
This is a mandatory requirement for your submission to be considered.
Main Contact: Procurement@tfw.wales
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
79340000Advertising and marketing servicesMarket and economic research; polling and statistics
79341000Advertising servicesAdvertising and marketing services
45000000Construction workConstruction and Real Estate
79342000Marketing servicesAdvertising and marketing services
85Transport for WalesSell2Wales Projects
45200000Works for complete or part construction and civil engineering workConstruction work

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013Conwy and Denbighshire
1020East Wales
1023Flintshire and Wrexham
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012Gwynedd
1011Isle of Anglesey
1021Monmouthshire and Newport
1024Powys
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea
1000WALES
1010West Wales and The Valleys

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

Current Documents

CreatedNameDescriptionSizeDownloads
25/09/2019Volume 1 - Appendix 1b - Current Advertising Estate v1.0Appendix 1b - Current Advertising Estate35.55 KB17
25/09/2019Volume 1 - Appendix 2 - Draft AdvertisingPolicy&Procedurev1.0Appendix 2 - Draft Advertising Policy & Procedure371.25 KB14
25/09/2019Volume 1 - Appendix 4 -Health & Safety v1.0Appendix 4 - Health & Safety Policy & Procedure934.63 KB15
25/09/2019Volume 2 - Terms & Conditions - Railway Advertising Contract v1.0Volume 2 - Terms & Conditions1.36 MB11
25/09/2019Volume 2 - Schedule 7-Health & Safety v1.0Schedule 7 - Health & Safety Policy and Procedure934.63 KB11
16/10/2019ITT Correction Log - Railway Advertising Concession Contract v1.0ITT Correction Log - Railway Advertising Concession Contract v1.0247.85 KB12
22/10/2019ITT Correction Log - Railway Advertising Concession Contract v1.1ITT Correction Log - Railway Advertising Concession Contract v1.1462.74 KB12
22/10/2019Volume 3 - Commercial Evaluation Response Template - Railway Advertising Contract v1.1Volume 3 - Commercial Evaluation Response25.33 KB10
22/10/2019Volume 3 - Tender Questionnaire - Railway Advertising Contract v1.1Volume 3 - Tender Questionnaire808.37 KB13
22/10/2019Volume 3a - Selection Questionnaire v1.1Volume 3a - Selection Questionnaire486.12 KB13
04/11/2019Volume 1 - Instructions and Requirements - Railway Advertising Contract V1.1Volume 1 - Instructions and Requirements675.80 KB18
15/11/2019Volume 3 - Form of Tender - Railway Advertising Contract v1.0A - Form of Tender B - Freedom of Information Declaration C - Declaration of Non Collusion372.99 KB1

Replaced Documents

CreatedNameDescriptionSize
25/09/2019Volume 3 - Tender Questionnaire - Railway Advertising Contract v1.0Volume 3 - Tender Questionnaire808.58 KB
25/09/2019Volume 3a - Selection Questionnaire v1.0Volume 3a - Selection Questionnaire486.00 KB
25/09/2019Volume 3 - Commercial Evaluation Response Template - Railway Advertising Contract v1.0Volume 3 - Commercial Evaluation Response25.33 KB
25/09/2019Volume 1 - Instructions and Requirements - Railway Advertising Contract V1.0Volume 1 - Instructions and Requirements423.91 KB

Copyright © Sell2Wales