This site uses cookies. By continuing to browse the site you are agreeing to our use of cookies. Read our Privacy Notice. Accept Cookies

View Notice

Do you wish to record an interest in this notice?
Do you require any additional documents?

Notice Details

Title: Payroll Provider to Transport for Wales
Published by: Transport for Wales
Publication Date: 26/09/2019
Deadline Date: 18/10/2019
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: TfW requires a provider to carry out Payroll Services across the orgnisation to ensure timely and accurate payment of TfW staff. Some of the services will include processing of Payroll data, changes of payroll data to include but not limited to, new starters, leavers, change of pay scale or grade, calculating and processing deductions from payrolls including tax and pensions and other deductions. Further information can be found in the ITT documents in the Additional documents section on Sell2Wales.

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Transport for Wales

Southgate House, Wood Street,

Cardiff

CF10 1EW

UK

Michael Owen

+44 2921673434

Procurement@tfw.wales

http://tfw.gov.wales
www.sell2wales.gov.wales
www.sell2wales.gov.wales

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Payroll Provider to Transport for Wales

2.2

Description of the goods or services required

TfW requires a provider to carry out Payroll Services across the orgnisation to ensure timely and accurate payment of TfW staff. Some of the services will include processing of Payroll data, changes of payroll data to include but not limited to, new starters, leavers, change of pay scale or grade, calculating and processing deductions from payrolls including tax and pensions and other deductions. Further information can be found in the ITT documents in the Additional documents section on Sell2Wales.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=95807.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

79631000 Personnel and payroll services
1022 Cardiff and Vale of Glamorgan

2.4

Total quantity or scope of tender

The purpose of this tender is to identify and appoint a suitably qualified provider to carry out the Payroll Service to TfW.

Further information can be found in the ITT documents attached to the Additional Documents section of this Contract notice on Sell2Wales.

3 Conditions for Participation

3.1

Minimum standards and qualification required

As detailed in the ITT documents attached to this Contract notice in the Additional Documents section.

4 Administrative Information

4.1

Type of Procedure

Single stage - Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

TfW159

4.3

Time Limits

Time-limit for receipt of completed tenders
    18-10-2019  Time  12:00

Estimated award date
 31-10-2019

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

Welsh

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

All information relevant to the tender including the tender documents can be found in the Additional Documents section of this Contract Notice on Sell2Wales.

Please note that if there is any part of this tender opportunity that you feel is unattractive or unachievable, please raise this as soon as possible in the tender period for consideration by TfW.

(WA REF: 95807)

(WA Ref:95807)

5.2

Additional Documentation

ITT Volume 1 - Tender Instructions and Requirements V1.0
ITT Volume 1 - Appendix A - Payroll Numbers and Dates V1.0
ITT Volume 1 - Appendix B - Monthly Payrolls V1.0
ITT Volume 2 - Tender Questionnaire V1.0
ITT Volume 3 - Pricing Schedule V1.0

5.3

Publication date of this notice

 26-09-2019

Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
02/10/2019 11:37Amendment of Payroll Dates

Please note that we have amended the dates to reflect;

Initial Payroll cut off date - 9th December 2019
Initial Payroll payment date - 20th December 2019

This is to allow enough time to test between the Contract Award and initial Payroll run date.
17/10/2019 15:29CIPP Requirements - Question & Response

Question 3.2, “whether your organisation or individuals within the organisation are members of the Chartered Institute of Payroll Professionals? If yes please provide certificates and accreditation as a separate attachment” .
Please could TfW clarify if you are just looking for membership of the CIPP or a fully qualified CIPP member please?

The preference is to have both, i.e. team member(s) should be fully qualified CIPP and the organisation hold membership. However, consideration will be given to either or.
Main Contact: Procurement@tfw.wales
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
79631000Personnel and payroll servicesPersonnel services except placement and supply services
85Transport for WalesSell2Wales Projects

Delivery Locations

Delivery Locations
IDDescription
1022Cardiff and Vale of Glamorgan

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
26/09/2019 ITT Volume 1 - Tender Instructions and Requirements V1.0 ITT Volume 1 - Tender Instructions and Requirements V1.0368.04 KB43
26/09/2019 ITT Volume 1 - Appendix A - Payroll Numbers and Dates V1.0 ITT Volume 1 - Appendix A - Payroll Numbers and Dates V1.015.87 KB30
26/09/2019 ITT Volume 1 - Appendix B - Monthly Payrolls V1.0 ITT Volume 1 - Appendix B - Monthly Payrolls V1.0109.75 KB27
26/09/2019 ITT Volume 2 - Tender Questionnaire V1.0 ITT Volume 2 - Tender Questionnaire V1.0411.41 KB31
26/09/2019 ITT Volume 3 - Pricing Schedule V1.0 ITT Volume 3 - Pricing Schedule V1.011.42 KB25

Replaced Documents

There are no previous versions of these documents

Copyright © Sell2Wales