Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Penn Hall School
Vicarage Road, Penn
Wolverhampton
WV4 5HP
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: http://www.pennhall.co.uk
I.1) Name and addresses
Graiseley Primary School
Pool Street, Graiseley Hill
Wolverhampton
WV2 4NE
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.graiseleyprimaryschool.co.uk
I.1) Name and addresses
Lawnswood Campus
Lawnswood Avenue, Parkfields
Wolverhampton
WV4 6SR
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: http://www.lawnswood.org.uk/
I.1) Name and addresses
Stowlawn Primary School
Green Park Avenue, Stowlawn
Bilston
WV14 6EH
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: http://www.stowlawnprimary.co.uk/
I.1) Name and addresses
Green Park School
Green Park Avenue, Stowlawn
Bilston
WV14 6EH
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: http://www.greenparkschool.co.uk
I.1) Name and addresses
Holy Trinity Catholic Primary School
Fraser Street
Bilston
WV14 7PD
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: http://www.holytrinityprimaryschool.co.uk/
I.1) Name and addresses
Castlecroft Primary School
Windmill Crescent, Castlecroft
Wolverhampton
WV3 8HS
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: http://castlecroftprimaryschool.com
I.1) Name and addresses
Jesson's Church of England Primary School
School Street
Dudley
DY1 2AQ
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG36
Internet address(es)
Main address: http://www.jessons.dudley.sch.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmuspartnership.co.uk/sq/s4s_schools_cluster/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
S4S Schools Cluster ~ Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide catering services at the following eight locations:
— Penn Hall Special School ~ WV4 5HP
— Graiseley Primary School ~ WV2 4NE ~ delivered service
— PRU Lawnswood Campus ~ WV4 6SR ~ delivered service, 3 catering outlets
— Stowlawn Primary School ~ WV14 6EH ~ shared kitchen with Green Park Special School
— Green Park Special School ~ WV14 6EH
— Holy Trinity Catholic Primary School ~ WV14 7PD
— Castlecroft Primary School ~ WV3 8HS
— Jesson's Church of England Primary School ~ DY1 2AQ
Full details in relation to these schools can be found on their individual web sites.
Services 4 Schools (S4S) Ltd have been commissioned by the school cluster Clients to coordinate this project to ensure Best Value principles are achieved. The Litmus Partnership are working in partnership with S4S to manage the tender process and to assist with protocols that need to be in place throughout the tender management process.
II.1.5) Estimated total value
Value excluding VAT:
1 965 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG39
UKG36
Main site or place of performance:
See II.1.4) Short description
West Midlands
United Kingdom
II.2.4) Description of the procurement
The catering services provisions at all 8 schools have not been market tested in recent years and to ensure Best Value principles are applied the Clients have made the decision to tender their catering services.
Not all of the schools have their own kitchen facilities, as detailed above, and it is expected that the successful Supplier will have the experience and ability to offer this type of service.
In addition to this, three of the schools have SEN requirements and this should be taken into account when completing the tender submission. The PRU Lawnswood Campus also requires both a primary and secondary meal provision due to the age range of its students.
Current pupil roll numbers across all 8 sites is circa 1 600.
Approximate daily meal numbers served are circa 900 including cash and Free School Meals.
The estimated annual turnover value based on the current Universal Free School meal allowance across all 8 locations is circa £393k per annum including Universal Free School Meals, Free School Meals and cash sales. Current uptake levels vary across all sites and the Clients firmly believe that with improved choice and quality there is a real opportunity to increase levels of uptake.
For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the Clients on contract performance. It is imperative that an open book policy is offered to ensure that each School has total clarity on financial performance.
The Clients are seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify ‘Best Value’ and work in partnership with the chosen Supplier going forward.
The Clients have set the following key objectives which should be focused upon throughout the tender process. They are:
— All children enjoy a healthy, well balanced meal at lunchtimes ensuring meals fully comply with school meal nutritional standards,
— The service provision must be based on Best Value principles,
— Wherever possible cost savings are to be made during the contract term,
— To maximise the use of fresh food produce and minimise the use of convenience food products,
— Meet the cultural needs of all pupils and staff,
— The successful Supplier must fully understand and be able to deliver site specific requirements regarding the SEN schools,
— Provide an appetising range of food for the children to choose from,
— The successful Supplier must fully understand and implement safeguarding principles whilst carrying out the service provision.
Specific objectives from each school will be included within the tender specification to ensure their individual needs are fully understood and catered for.
The contract term will be for an initial period of 3 years and will commence on 1.4.2020. A further 2-year extension will be considered by the Clients depending service deliverability of the successful Supplier during the initial term.
The basis of the contract will be fixed price during the contract term and if any improvements to financial surpluses are generated then the Supplier shall share these on an agreed percentage return. Free School Meals uptake and any ad hoc catering requirements will be invoiced on a monthly basis and detailed backup will be part of the accounting system.
Please note: This contract will be awarded as a single lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 965 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/10/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
22/11/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: at: https://litmuspartnership.co.uk/sq/s4s_schools_cluster/
The closing date for receipt of the Selection Questionnaire is 28.10.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
S4S Schools Cluster
Wolverhampton
UK
VI.5) Date of dispatch of this notice
23/09/2019