Portsmouth City Council

Procurement Service, Floor 5 Core 3/4, Civic Office, Guildhall Square

Portsmouth

PO1 2AL

UK

Contact person: Procurement Service

Telephone: +44 2392688235

E-mail: procurement@portsmouthcc.gov.uk

NUTS: UKJ31

Internet address(es)

Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

II.1.1) Title

II.1.2) Main CPV code

90511200

II.1.3) Type of contract

Services

II.1.4) Short description

Portsmouth City Council — the ‘Council’ intends to award a contract for domestic waste services to Biffa Municipal Ltd on the basis of a 1-year in term extension option and a 2 to 2 and a 1/2 year further extension outside of term. The extension will commence from 1 October 2020 and will expire on 30 September 2023 based upon the further 6 month option not being taken up.

The extension relates to a contract which was compliantly awarded by the council and commenced on 1 October 2011. The based term was 8 years with an option to extend for a further 2 years. Take up of the extension period will allow the council to understand fully the impacts of the Environment Bill that is currently progressing through Parliament. The council will undertake a fully advertised PCR 2015 procurement procedure.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Lowest offer: 6 600 000.00  GBP/ Highest offer: 8 250 000.00  GBP

IV.1.1) Type of procedure

Award of a contract without prior publication of a call for competition

Justification for selected award procedure:

The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons

Explanation

This extension will enable the council to understand fully the impacts of the Environment Bill (explained in detail below) that is currently progressing through Parliament and carry out an effective procurement process that delivers a service that is aligned to that, further to this

• The council are awaiting the outcomes of the consultation in relation to the waste and resources strategy. This is important as the Environment Bill is likely to legislate for separate food waste collections, consistency of materials collected, deposit return scheme, and extended producer responsibility. It may also stipulate which materials should be collected for recycling and make reference to collections models and frequency. These outcomes would impact the design of collection rounds and make it difficult to design the requirements of the domestic waste collection contract to align with those outcomes.

• The council is currently piloting food waste collections — the second food waste trial will be rolled out in September 2020 with a view to rolling this out city wide from 1 October 2021. This decision is yet to be taken and is linked to a number of other strategic projects related to the waste disposal service contract and waste collections going forward.

• Waste collections strategy — the administration is committed to reducing waste and improving recycling and as such has made changes to the refuse collection system (2018 — introduced wheeled bins and three standard bin bag allowance) and is now trialling separate food waste collections. The council needs to consider an improvement to the range of materials that can be collected at the kerbside (other plastics, cartons, glass). This strategy and design is intrinsically linked to provision of infrastructure to process these materials. There are a number of different permutations for the collection and disposal of these waste streams, dependent upon decisions made about the infrastructure and the outcomes of the Environment Bill.

• Waste disposal service contract — as a unitary authority, the Council is also the disposal authority and is currently working with partners on a number of strategic projects. The new MRF would replace the existing two MRFs provided under the WDSC. The cases for both of these projects have some dependence on the outcome of the consultations of the Environment Bill and will inform the strategic direction of waste collection and disposal going forward. These issues particularly influence collection round design and vehicle requirements.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Biffa Municipal Ltd

Coronation Road, Cressex Business Park, Bucks

High Wycombe

HP12 3TZ

UK

NUTS: UKJ1

The contractor is an SME: No

VI.4.1) Review body