Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Derby City Council
Derby
DE1 2FS
UK
Contact person: Linda Spiby
E-mail: Procurement@derby.gov.uk
NUTS: UKF11
Internet address(es)
Main address: www.derby.gov.uk
Address of the buyer profile: https://eastmidstenders.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TD1640 Processing of Organic Waste Separately Collected
Reference number: TD1640
II.1.2) Main CPV code
90514000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision for processing of organic waste separately collected.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
500 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF11
II.2.4) Description of the procurement
The provision of processing organic waste separately collected.
II.2.5) Award criteria
Quality criterion: Ability to perform services in emergency circumstances
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation
Derby City Council (Contracting Authority) has used Regulation 32(2)(c) of the Public Contract Regulations 2015 in the award of this contract, which states:
‘32.(2)The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:
32.(2)(c) insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.
32. (4) the circumstances invoked to justify extreme urgency must not in any event be attributable to the contracting authority.’
Derby City Council has duly justified the use of the negotiated procedure without prior publication procedure and considers:
— the Covid-19 outbreak has given rise to an urgent need for an urgent need to continue to provide the critical service of organic waste processing;
— the Covid-19 situation is so novel that the consequences are not something that could have been predicted and therefore the urgent need for this service was unforeseeable;
— this extreme urgency does not give Derby City Council sufficient time to comply with the standard open procedure/restricted procedure/competitive procedure with negotiation timescales for this procurement;
— the Covid-19 outbreak to be a state of extreme urgency of which is not attributable to the contacting authority.
Further justification is supported by guidance issued by the Cabinet Office Procurement Policy Note — Responding to Covid-19 PPN01/20 which stated — ‘There will be a range of commercial actions that must be considered by contracting authorities in responding to the impact of Covid-19. In such exceptional circumstances, authorities may need to procure goods, services and works with extreme urgency. This is permissible under current public procurement regulations using regulation 32(2)(c).’
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: TD1640
Title: Processing of Organic Waste Separately Collected
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/06/2020
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Vital Earth GB Limited
05344435
Longcliffe, Brassington, Derbyshire
Matlock
DE4 4BZ
UK
NUTS: UKF13
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
UK
Telephone: +44 1332640768
E-mail: procurement@derby.gov.uk
VI.5) Date of dispatch of this notice
28/08/2020