Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NWSSP- Procurement Services (as hosted by Velindre University NHS Trust)
4th Floor, Companies House
Cardiff,
CF143UB
UK
Telephone: +44 2920903857
E-mail: georgina.walmsley@wales.nhs.uk
NUTS: UKL
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/nhs/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/nhs/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/nhs/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fresh Non-Prepared & Prepared Fruit, Vegetables and Salad
Reference number: NMD-OJEU-45369
II.1.2) Main CPV code
15300000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Provision of Fresh Non-Prepared & Prepared Fruit, Vegetables and Salad to NHS Wales.
II.1.5) Estimated total value
Value excluding VAT:
7 465 529.37
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1- Fresh Non-Prepared&Prepared Fruit,Vegetables and Salad
II.2.2) Additional CPV code(s)
15300000
II.2.3) Place of performance
NUTS code:
UKL14
UKL18
UKL17
UKL15
UKL16
UKL22
UKL21
Main site or place of performance:
NHS Wales sites
II.2.4) Description of the procurement
Fresh Non-Prepared & Prepared Fruit, Vegetables and Salad provision for Health Boards and Trust sites within the below organisations:
Aneurin Bevan University Health Board
Cwm Taf Morgannwg University Health Board
Cardiff & Vale University Health Board
Hywel Dda University Health Board
Swansea Bay University Health Board
Velindre University NHS Trust
This lot is then divided in to their category specific sub-lots as per the below:
Lot 1A – Non-Prepared Non-Volatile Products
Lot 1B – Non-Prepared Volatile Products
Lot 1C – Prepared Non-Volatile Products
Lot 1D – Prepared Volatile Products
The Contracting Authority intends to award Lots 1 and 2 in their entirety; therefore, bidders should bid for all products within this lot to be considered for award. The Contracting Authority reserves the right to award a partial lot or sub lot, where no compliant bids are received for Lot 1 or 2.
II.2.5) Award criteria
Criteria below:
Quality criterion: Environmental Sustainability
/ Weighting: 5
Quality criterion: Ethical Sustainability
/ Weighting: 5
Quality criterion: Contract Management
/ Weighting: 15
Quality criterion: Business Continuity and Pandemic Resilience
/ Weighting: 15
Cost criterion: Priority Supplier Programme
/ Weighting: 1.2
Cost criterion: Cost
/ Weighting: 58.2
II.2.6) Estimated value
Value excluding VAT:
5 910 925.43
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2- Fresh Non-Prepared & Prepared Fruit, Vegetables and Salad
II.2.2) Additional CPV code(s)
15300000
II.2.3) Place of performance
NUTS code:
UKL12
UKL11
UKL13
UKL23
UKL24
Main site or place of performance:
NHS Wales Sites
II.2.4) Description of the procurement
Fresh Non-Prepared & Prepared Fruit, Vegetables and Salad provision for Health Boards and Trust sites within the below organisations:
Betsi Cadwaladr University Health Board
Powys Teaching Health Board
This lot is then divided in to their category specific sub-lots as per the below:
Lot 2A – Non-Prepared Non-Volatile Products
Lot 2B – Non-Prepared Volatile Products
Lot 2C – Prepared Non-Volatile Products
Lot 2D – Prepared Volatile Products
The Contracting Authority intends to award Lots 1 and 2 in their entirety; therefore, bidders should bid for all products within this lot to be considered for award. The Contracting Authority reserves the right to award a partial lot or sub lot, where no compliant bids are received for Lot 1 or 2.
II.2.5) Award criteria
Criteria below:
Quality criterion: Environmental Sustainability
/ Weighting: 5
Quality criterion: Ethical Sustainability
/ Weighting: 5
Quality criterion: Contract Management
/ Weighting: 15
Quality criterion: Business Continuity and Pandemic Resilience
/ Weighting: 15
Cost criterion: Priority Supplier Programme
/ Weighting: 1.2
Cost criterion: Cost
/ Weighting: 58.2
II.2.6) Estimated value
Value excluding VAT:
1 554 648.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Criteria as stated in the procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
Accelerated procedure required to enable an award of contract prior to Brexit (January 1st 2021).
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 2
Justification for any framework agreement duration exceeding 4 years: N/A
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 132-325103
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/09/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/12/2020
IV.2.7) Conditions for opening of tenders
Date:
25/09/2020
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
01/09/2023 or 01/09/2024
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=103654
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Under the terms of this contract the successful supplier(s) will be required to support the delivery of Community Benefits which relate to the Contracting Authority’s economic and social objectives.
(WA Ref:103654)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
07/09/2020