Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Highlands and Islands Enterprise
313
An Lòchran, 10 Inverness Campus
Inverness
IV2 5NA
UK
Telephone: +44 1463245245
E-mail: hieprocurement@hient.co.uk
NUTS: UKM6
Internet address(es)
Main address: http://www.hie.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
European Marine Science Park — Facilities Management
Reference number: O190
II.1.2) Main CPV code
79410000
II.1.3) Type of contract
Services
II.1.4) Short description
This is a contract award notice and as such the procurement process is complete.
Highlands and Islands Enterprise (HIE) required a supplier to provide a facilities management service for Malin House at the European Marine Science Park (EMSP), Dunstaffnage, Argyll to manage the building and assist HIE in creating a thriving centre for Marine Science. The supplier will support the activities of HIE in the ongoing care and maintenance of Malin House, management of sub-contractors and/or staff necessary for the contract, engaging in ongoing communications with tenants and addressing any concerns they may have (whilst keeping HIE fully notified) and any other management related issues, whilst working in the best interests of HIE.
The services will be required from 13 October 2020 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the initial term.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
372 005.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90910000
90911000
90911300
90911200
90919000
90919200
50324200
50000000
50710000
79993000
II.2.3) Place of performance
NUTS code:
UKM63
Main site or place of performance:
Malin House, European Marine Science Park, Dunstaffnage.
II.2.4) Description of the procurement
HIE requires a suitably qualified and experienced supplier to provide the following requirements, whilst offering best value in the expenditure of public funds (see the appendices for full details):
1) Management and administration
— contract management/reporting
— management of sub-contractors
— certificates and record keeping.
2) Managed services
— health and safety management
— sustainability including environmental management.
3) Tenant liaison, helpdesk and response times
4) Hard facilities management
— planned preventative maintenance regime
— reactive repairs and maintenance
— meter readings.
5) Soft facilities management
— cleaning (including consumables)
— cleaning including exterior fabric (including consumables)
— provision of mains connected chilled potable water at ground floor kitchen
— electronic room booking system for tenants and HIE staff
— pest control
— waste management
— hard landscaping (including winter maintenance)
— soft landscaping.
6) Handover at termination/expiry.
II.2.5) Award criteria
Quality criterion: Delivery methodology
/ Weighting: 30 %
Quality criterion: Management methodology
/ Weighting: 25 %
Quality criterion: Management and delivery team
/ Weighting: 20 %
Quality criterion: Risks and challenges
/ Weighting: 5 %
Price
/ Weighting:
20 %
II.2.11) Information about options
Options:
Yes
Description of options:
HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.
Examples of contract modifications can include (but are not limited to):
— procurement and management of an IT contract for Malin House
— procurement and management of a visitor booking system
— emergency/urgent parts, waste management and biomass pellets over the allowance (as per Pricing Proforma)
— any reactive repairs
— tasks as per Pricing Proforma section 2: requirements over the assumptions.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 119-290717
Section V: Award of contract
Contract No: O190
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/09/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oban Electrical Services (Ltd)
19 Stevenson Street
Oban
PA34 5NA
UK
NUTS: UKM63
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 372 005.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 25 %
Short description of the part of the contract to be subcontracted:
Specialist contractors required for annual preventative
Maintenance
Section VI: Complementary information
VI.3) Additional information
The figure used in sections II.1.7) and V.2.4) reflects the maximum contract value, should the optional max 1 year extension be taken up.
(SC Ref:628809)
VI.4) Procedures for review
VI.4.1) Review body
The Inverness Justice Centre
Longman Road
Inverness
IV1 1AH
UK
Telephone: +44 1463230782
E-mail: inverness@scotcourts.gov.uk
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.
VI.5) Date of dispatch of this notice
07/09/2020