Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
North Norfolk Academy Trust
Holt Road
Sheringham
NR26 8ND
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKH16
Internet address(es)
Main address: http://www.nnat.org.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
North Norfolk Academy Trust — Cleaning Services Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide cleaning services for North Norfolk Academy Trust.
North Norfolk Academy Trust consists of five schools and is passionate about raising the standards for young people in North Norfolk, aiming to give students the very best education.
The schools included within this tender opportunity are:
• Sheringham High School
• Stalham High School
• Cromer Junior School.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
450 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
North Norfolk Academy Trust — Lot 1
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKH16
Main site or place of performance:
North and West Norfolk.
II.2.4) Description of the procurement
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the schools. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the client requires the successful Supplier to operate to at all times, is being able to provide schools that are fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The client expects the supplier to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract.
The contract being tendered is for three years in duration from 1 September 2020 until 31 August 2023 with the option to extend, upon agreement with the schools, for a further 2-year period. The contract will be fixed price in nature, with the Supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Please be advised that the Trust has a minimum requirement for a supplier’s employer’s liability/public liability and professional indemnity insurance of GBP 2 million.
The minimum annual turnover that your organisation must have achieved to be considered for this opportunity is GBP 500 000
The annual value of the current contract is GBP 130 000.
Current Cleaning Arrangement
Sheringham High School
At present there are 8 cleaning staff employed at Sheringham High School where the structure is:
• 8 cleaning operatives
The current incumbent contractor is Future.
Stalham High School
At present there are 8 cleaning staff employed at Stalham High School where the structure is:
• 1 additional working supervisor
• 7 cleaning operatives
The current incumbent contractor is Future.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/UN636XM968
Lot No: 2
II.2.1) Title
North Norfolk Academy Trust ~ Lot 2
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKH16
Main site or place of performance:
North and West Norfolk.
II.2.4) Description of the procurement
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the schools. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide schools that are fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The client expects the Supplier to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract.
The contract being tendered is for three years in duration from 1 September 2020 until 31 August 2023 with the option to extend, upon agreement with the schools, for a further 2-year period. The contract will be fixed price in nature, with the Supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Please be advised that the Trust has a minimum requirement for a supplier’s employer’s liability / public liability and professional indemnity insurance of GBP 2 million.
The minimum annual turnover that your organisation must have achieved to be considered for this opportunity is GBP 500 000
The annual value of the current contract is GBP 130 000.
Current Cleaning Arrangement
Cromer Junior School
At present there are 2 cleaning staff employed at Cromer Junior School where the structure is:
• 2 cleaning operatives
The current incumbent contractor is Norse.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/J523C8UD6N
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 034-081745
Section V: Award of contract
Lot No: 1
Title: North Norfolk Academy Trust — Cleaning Services Tender Lot No 1
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/07/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Norse Commercial Services Ltd
02888808
280 Fifers Lane
Norwich
NR6 6EQ
UK
NUTS: UKH16
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 450 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: North Norfolk Academy Trust — Cleaning Services Tender Lot No 2
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/07/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Norse Commercial Services Ltd
02888808
280 Fifers Lane
Norwich
NR6 6EQ
UK
NUTS: UKH16
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 50 385.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=524661279
GO Reference: GO-202099-PRO-17053871
VI.4) Procedures for review
VI.4.1) Review body
North Norfolk Academy Trust
Sheringham
UK
VI.5) Date of dispatch of this notice
09/09/2020