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Lot No: 1
II.2.1) Title
Domestic Heating, Servicing, Maintenance and Installations — London and the South East
II.2.2) Additional CPV code(s)
50720000
39715200
50721000
45331000
45333000
II.2.3) Place of performance
NUTS code:
UKI
UKJ
Main site or place of performance:
Properties owned and managed by PA Housing in London and the South East.
II.2.4) Description of the procurement
The services required by this contract, can include but are not restricted to:
(i) statutory inspections, comprehensive routine periodic and ordered servicing and responsive servicing and maintenance for all heating systems for commercial properties;
(ii) diagnosis of faults, repairs, provision of replacement parts;
(iii) testing and provision of boiler and/or appliance details;
(iv) maintenance and routine periodic and ordered statutory safety check records;
(v) testing and certification of the client’s domestic and communal gas and individual heating appliances;
(vi) communal gas catering equipment owned by the client;
(vii) provision of a 24-hour, 365/6 day a year emergency call-out service;
(viii) inspection, testing, servicing, cleaning and maintenance of hardwired smoke, heat and carbon monoxide detectors;
(ix) statutory electrical safety inspection and test — the gas servicing contractor will be required to coordinate and ensure the periodic electrical testing regime is undertaken in all properties on a five yearly cycle after the last test date;
(x) capping up, statutory inspections and safety checks to void properties;
(xi) solar thermal, air and ground source heat pumps, HIU and unvented hot water cylinders.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
29 696 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 104
This contract is subject to renewal: Yes
Description of renewals:
The contract will run for a period of 5 years and 8 months with the option for renewal, as decided by PA Housing, for an extension of up to a further 3 years which could be awarded in full or as single years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 8 years and eight months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The candidates invited will have achieved the highest score, out of the maximum points available as set out in SQ document 1.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Candidates are to note that all indicative contract values are inclusive of VAT and are based upon the maximum term of the contract.
Lot No: 2
II.2.1) Title
Domestic Heating, Servicing, Maintenance and Installations — the Midlands
II.2.2) Additional CPV code(s)
50720000
39715200
50721000
45330000
45331000
II.2.3) Place of performance
NUTS code:
UKG
UKF
Main site or place of performance:
Properties owned and managed by PA Housing in the Midlands.
II.2.4) Description of the procurement
The services required by this contract, can include but are not restricted to:
(i) statutory inspections, comprehensive routine periodic and ordered servicing and responsive servicing and maintenance for all heating systems for domestic properties;
(ii) diagnosis of faults, repairs, provision of replacement parts;
(iii) testing and provision of boiler and/or appliance details;
(iv) maintenance and routine periodic and ordered statutory safety check records;
(v) testing and certification of the client’s domestic gas and individual heating appliances;
(vi) domestic gas catering equipment owned by the client;
(vii) provision of a 24-hour, 365/6 day a year emergency call-out service;
(viii) inspection, testing, servicing, cleaning and maintenance of hardwired smoke, heat and carbon monoxide detectors;
(ix) statutory electrical safety inspection and test — the gas servicing contractor will be required to coordinate and ensure the periodic electrical testing regime is undertaken in all properties on a five yearly cycle after the last test date;
(x) capping up, statutory inspections and safety checks to void properties;
(xi) solar thermal, air and ground source heat pumps, HIU and unvented hot water cylinders.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
20 160 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: Yes
Description of renewals:
The contract will run for a period of 5 years with the option for renewal, as decided by PA Housing, for an extension of up to a further 3 years which could be awarded in full or as single years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 8 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The candidates invited will have achieved the highest score, out of the maximum points available as set out in SQ document 1.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Candidates are to note that all indicative contract values are inclusive of VAT and are based upon the maximum term of the contract.
Lot No: 3
II.2.1) Title
Commercial Heating, Servicing and Maintenance — London and the South East
II.2.2) Additional CPV code(s)
50720000
39715200
45333000
45331000
II.2.3) Place of performance
NUTS code:
UKI
UKJ
Main site or place of performance:
Properties owned and managed by PA Housing in London and the South East.
II.2.4) Description of the procurement
The services required by this contract, can include but are not restricted to:
(i) statutory inspections, comprehensive routine periodic and ordered servicing and responsive servicing and maintenance for all heating systems for commercial properties;
(ii) diagnosis of faults, repairs, provision of replacement parts;
(iii) testing and provision of boiler and/or appliance details;
(iv) maintenance and routine periodic and ordered statutory safety check records;
(v) testing and certification of the client’s domestic and communal gas and individual heating appliances;
(vi) communal gas catering equipment owned by the client;
(vii) provision of a 24-hour, 365/6 day a year emergency call-out service;
(viii) inspection, testing, servicing, cleaning and maintenance of hardwired smoke, heat and carbon monoxide detectors;
(ix) statutory electrical safety inspection and test — the gas servicing contractor will be required to coordinate and ensure the periodic electrical testing regime is undertaken in all properties on a five yearly cycle after the last test date;
(x) capping up, statutory inspections and safety checks to void properties;
(xi) solar thermal, air and ground source heat pumps, HIU and unvented hot water cylinders.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
2 288 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 104
This contract is subject to renewal: Yes
Description of renewals:
The contract will run for a period of 5 years and 8 months with the option for renewal, as decided by PA housing, for an extension of up to a further 3 years which could be awarded in full or as single years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 8 years and 8 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The candidates invited will have achieved the highest score, out of the maximum points available as set out in SQ document 1.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Candidates are to note that all indicative contract values are inclusive of VAT and are based upon the maximum term of the contract.
Lot No: 4
II.2.1) Title
Commercial Heating, Servicing and Maintenance — the Midlands
II.2.2) Additional CPV code(s)
50720000
39715200
45331000
45333000
II.2.3) Place of performance
NUTS code:
UKG
UKF
Main site or place of performance:
Properties owned and managed by PA Housing in the Midlands.
II.2.4) Description of the procurement
The services required by this contract, can include but are not restricted to:
(i) statutory inspections, comprehensive routine periodic and ordered servicing and responsive servicing and maintenance for all heating systems for commercial properties;
(ii) diagnosis of faults, repairs, provision of replacement parts;
(iii) testing and provision of boiler and/or appliance details;
(iv) maintenance and routine periodic and ordered statutory safety check records;
(v) testing and certification of the client’s domestic and communal gas and individual heating appliances;
(vi) communal gas catering equipment owned by the client;
(vii) provision of a 24-hour, 365/6 day a year emergency call-out service;
(viii) inspection, testing, servicing, cleaning and maintenance of hardwired smoke, heat and carbon monoxide detectors;
(ix) statutory electrical safety inspection and test — the gas servicing contractor will be required to coordinate and ensure the periodic electrical testing regime is undertaken in all properties on a five yearly cycle after the last test date;
(x) capping up, statutory inspections and safety checks to void properties;
(xi) solar thermal, air and ground source heat pumps, HIU and unvented hot water cylinders.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
696 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: Yes
Description of renewals:
The contract will run for a period of 5 years with the option for renewal, as decided by PA Housing, for an extension of up to a further 3 years which could be awarded in full or as single years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 8 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The candidates invited will have achieved the highest score, out of the maximum points available as set out in SQ document 1.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Candidates are to note that all indicative contract values are inclusive of VAT and are based upon the maximum term of the contract.
Candidates may only apply for either domestic lots i.e. lot 1 and lot 2 or the commercial lots i.e. lot 3 and lot 4. Candidates are to also note that the client reserves the right to limit the number of lots awarded to any given tenderer, regardless of the outcome of the tender evaluation. A tenderer, will not be awarded more than two lots as follows:
• in the event that the top placed tenderer were to be the same on both lot 1 and lot 2 the award will be as follows:
Lot 1: Domestic London and South East will be awarded to the top placed tenderer,
• candidates are advised to note that the same tenderer will be permitted to win both lot 3 and lot 4.