Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
East Lothian Council
John Muir House, East Lothian
Haddington
EH41 3HA
UK
Telephone: +44 1620827827
E-mail: procurement@eastlothian.gov.uk
NUTS: UKM73
Internet address(es)
Main address: http://www.eastlothian.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ELC-20-22-07 Transport Services Framework
II.1.2) Main CPV code
60171000
II.1.3) Type of contract
Services
II.1.4) Short description
East Lothian Council (ELC) is inviting bids from suitably qualified, competent, capable and experienced suppliers who wish to be a preferred supplier on a part ranked and part non-ranked framework agreement who will carry out transport services on behalf of the council.
This will be a framework with four lots as below. The lots are:
— Lot 1: Taxis Services (further split into eight geographical areas),
— Lot 2: Catering — School meals transportation,
— Lot 3: Ad-hoc School Trip Mini Bus and Coach Hire,
— Lot 4: Ad-hoc Specialist Vehicle Hire (wheelchair accessible vehicles, i.e., car/taxi, minibus and low floor midi bus).
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
4 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Taxis Services
II.2.2) Additional CPV code(s)
60171000
II.2.3) Place of performance
NUTS code:
UKM73
II.2.4) Description of the procurement
Lot 1: Taxis Services (further split into seven geographical areas): this is for the use of all Council staff; councilors; older people and children.
This is separated into seven geographical areas. For each geographical area there will be a ranked framework with contractors in each area. The handbook will list prices and discounts for single journeys and staff and councillors will select the best value contractor from the list.
Please note that transportation of older people to day centers and lunch clubs; transportation of looked after children between parents and foster careers (contact) or to school or for respite; transportation of homeless children in temporary accommodation and transportation of children to schools during property decants will also be included under ‘taxi services.’ The requirement of these services requires drivers to have a PVG for children and adults. Additionally escorts may be required so an hourly escort rate is required.
There may be situations where a mini-competition will be carried out to identify the best value contractor for a specific route or requirement for multiple journeys as well as for new routes been added.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please be aware of the exclusion grounds:
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Lot 2: Catering
II.2.2) Additional CPV code(s)
60171000
II.2.3) Place of performance
NUTS code:
UKM73
II.2.4) Description of the procurement
Lot 2: Catering: transportation of school meals: between school kitchens and schools with no kitchens. A single contractor is allocated the route.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please be aware of the exclusion grounds:
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 3
II.2.1) Title
Lot 3: Schools (Ad-hoc School Trip)
II.2.2) Additional CPV code(s)
60171000
II.2.3) Place of performance
NUTS code:
UKM73
II.2.4) Description of the procurement
Lot 3: Schools (Ad-hoc School Trip): buses and mini-bus hire for school outings. All contractors meeting the requirements will be listed in the handbook. School staff will then contact contractors for quotes/mini tenders.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please be aware of the exclusion grounds:
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 4
II.2.1) Title
Lot 4: Specialist Vehicles
II.2.2) Additional CPV code(s)
60171000
II.2.3) Place of performance
NUTS code:
UKM73
II.2.4) Description of the procurement
Lot 4: Specialist Vehicles: this will be available to all departments in the council, including schools, to allow transportation of vulnerable and/or disabled clients. This is similar to taxi services about but it’s for specialist vehicles including wheelchair accessible vehicles, car/taxi, minibus and low floor mini bus. This framework will include multiple contractors. The main users of this service will be Lunch clubs and additional needs base units.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please be aware of the exclusion grounds:
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 090-215835
Section V: Award of contract
Lot No: 1
Title: Lot 1:Taxis Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/08/2020
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 10
Number of tenders received from tenderers from EU Member States: 10
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Torrrance Taxis
26 Warrender Cresent
Dunbar
EH42 1LU
UK
NUTS: UKM73
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Jtscars ltd
30 dolphingston court
prestonpans
EH32 9GN
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Seven Sevens Cars Ltd, T/A Capital Cars
93-101 Gorgie Road
Edinburgh
EH11 1TE
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Alba Taxis
Unit 5, Whin Park Industrial Estate
Cockenzie
EH32 9SF
UK
NUTS: UKM73
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Akbservices
40 Windsor Park Terrace
Musselburgh
EH21 7QW
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
William Black Ltd Taxis
34 school Brae, West Barns
Dunbar
EH42 1UB
UK
NUTS: UKM7
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
GR Taxis
Bankhead House
Tranent
EH33 1NH
UK
NUTS: UKM73
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
midlothian travel
62 westhouses road, mayfield, midlothian
Dalkeith
EH22 5QP
UK
NUTS: UKM73
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
ac's taxis
17b Elphinstone Road, Tranent
East Lothian
EH33 2LG
UK
NUTS: UKM73
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Johnny's Cabs
67 Market Street
Haddington
EH41 3JG
UK
NUTS: UKM73
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 20 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Lot 2: Catering
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/08/2020
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 6
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
ac's taxis
17b Elphinstone Road, Tranent
East Lothian
EH33 2LG
UK
NUTS: UKM73
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Akbservices
40 Windsor Park Terrace
Musselburgh
EH21 7QW
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Torrrance Taxis
26 Warrender Cresent
Dunbar
EH42 1LU
UK
NUTS: UKM73
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
William Black Ltd Taxis
34 school Brae, West Barns
Dunbar
Eh42 1ub
UK
NUTS: UKM7
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Johnny's Cabs
67 Market Street
Haddington
EH41 3JG
UK
NUTS: UKM73
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Alba Taxis
Unit 5, Whin Park Industrial Estate
Cockenzie
EH32 9SF
UK
NUTS: UKM73
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 125 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Lot 3: Schools (Ad hoc school trip)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/08/2020
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from EU Member States: 9
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Ratho Coaches Ltd
11a, Newbridge Industrial Estate
Edinburgh
EH288PJ
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Edinburgh Coach Lines Ltd
81 Salamander St
Edinburgh
EH6 7JZ
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Rogerson Coach Travel
8 Toll House Gardens
Edinburgh
EH33 2QQ
UK
NUTS: UKM73
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Prentice Coaches Ltd
Station Garage, Hospital Road
Haddington
EH41 3BH
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Borders Buses Ltd
Ramparts Business Park, North Road
Berwick Upon Tweed
TD15 1TX
UK
NUTS: UKC21
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
City Circle UK Ltd
14 Queen Anne Drive, Newbridge
Edinburgh
EH28 8LH
UK
NUTS: UKM73
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Bodyshop Edinburgh T/A Coach Hire Edinburgh
Unit 18, Camps Ind Est
East Calder
EH27 8DF
UK
NUTS: UKM78
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Eve Coaches Ltd
Spott Road
Dunbar
EH42 1RS
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
ac's taxis
17b Elphinstone Road, Tranent
East Lothian
EH33 2LG
UK
NUTS: UKM73
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 15 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Lot 4: Specialist Vehicles
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/08/2020
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 10
Number of tenders received from tenderers from EU Member States: 10
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
ac's taxis
17b Elphinstone Road, Tranent
East Lothian
EH33 2LG
UK
NUTS: UKM73
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Alba Taxis
Unit 5, Whin Park Industrial Estate
Cockenzie
EH32 9SF
UK
NUTS: UKM73
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Bodyshop Edinburgh T/A Coach Hire Edinburgh
Unit 18, Camps Ind Est
East Calder
EH27 8DF
UK
NUTS: UKM78
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Eve Coaches Ltd
Spott Road
Dunbar
EH42 1RS
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
GR Taxis
Bankhead House
Tranent
EH33 1NH
UK
NUTS: UKM73
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Johnny's Cabs
67 Market Street
Haddington
EH41 3JG
UK
NUTS: UKM73
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Prentice Coaches Ltd
Station Garage, Hospital Road
Haddington
EH41 3BH
UK
NUTS: UKM73
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ratho Coaches Ltd
11a, Newbridge Industrial Estate
Edinburgh
EH28 8PJ
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Seven Sevens Cars Ltd, T/A Capital Cars
93-101 Gorgie Road
Edinburgh
EH11 1TE
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
William Black Ltd Taxis
34 school Brae, West Barns
Dunbar
EH42 1UB
UK
NUTS: UKM7
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 200 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contract value is an estimation as most of the services will be ad hoc services.
(SC Ref:628179)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
Edinburgh Sheriff Court, 27 Chambers St
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
10/09/2020