Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Harrogate Borough Council
Civic Centre, St Luke's Avenue
Harrogate
HG1 2AE
UK
Contact person: Mrs Jayne Kempen
Telephone: +44 1423500600
E-mail: procurement@harrogate.gov.uk
NUTS: UKE2
Internet address(es)
Main address: http://www.harrogate.gov.uk/
Address of the buyer profile: http://www.harrogate.gov.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.yortender.co.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Corporate Security Services for Harrogate Borough Council including Harrogate Convention Centre
Reference number: DN485954
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council wishes to award a contract for the provision of Corporate Security Services.
The Council is seeking an organisation to provide security services for all of its corporate requirements. The requirements have been split into the following lots:
I. Lot 1 Harrogate Convention Centre (HCC)
II. Lot 2 Static guarding for temporary accommodation hostels
III. Lot 3 Mobile Security.
Bidders may submit a tender for 1 or more lots.
II.1.5) Estimated total value
Value excluding VAT:
2 061 600.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Premises Security for Harrogate Convention Centre, Kings Road, Harrogate, HG1 5LA
II.2.2) Additional CPV code(s)
75241000
79710000
II.2.3) Place of performance
NUTS code:
UKE2
II.2.4) Description of the procurement
The Council requires the contractor to provide site security services for Harrogate Convention Centre (HCC). A 24 hour, 7/365 Security Service across the whole site including the Royal Hall, Ripon Road, Harrogate HG1 2SY. The requirement does not include stewarding or event specific security.
II.2.5) Award criteria
Criteria below:
Quality criterion: Delivery of the contract
/ Weighting: 30
Quality criterion: Dealing with the public and safeguarding
/ Weighting: 15
Quality criterion: Management information and reporting
/ Weighting: 10
Quality criterion: Gain share
/ Weighting: 5
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
865 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Static Guarding for Temporary Accommodation Hostels Currently Based at Cavendish House, Robert Street, Harrogate, HG1 1HP
II.2.2) Additional CPV code(s)
79000000
II.2.3) Place of performance
NUTS code:
UKE2
II.2.4) Description of the procurement
A contractor is required to provide security cover for the Council’s temporary accommodation/hostels. The contractor will be required to assess the right calibre of the guard, must have experience with working with vulnerable people and dealing with issues surrounding anti-social behaviour.
II.2.5) Award criteria
Criteria below:
Quality criterion: Delivery of the contract
/ Weighting: 30
Quality criterion: Dealing with the public and safeguarding
/ Weighting: 15
Quality criterion: Management information and reporting
/ Weighting: 10
Quality criterion: Gain share
/ Weighting: 5
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
1 046 600.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Mobile Security Security Patrols for Parks and Gardens with Regular Patrols in the Valley Gardens, Valley Drive, Harrogate, HG1 2SZ and Other Parks and Gardens across the District
II.2.2) Additional CPV code(s)
79000000
II.2.3) Place of performance
NUTS code:
UKE2
II.2.4) Description of the procurement
A contractor is required to provide mobile security services to Harrogate Borough Council for security patrols for parks and gardens with regular patrols in the Valley Gardens, Valley Drive, Harrogate, HG1 2SZ and other parks and gardens across the district as required. In addition the contractor will be required to provide a parks security service.
II.2.5) Award criteria
Criteria below:
Quality criterion: Delivery of the contract
/ Weighting: 30
Quality criterion: Dealing with the public and safeguarding
/ Weighting: 15
Quality criterion: Management information and reporting
/ Weighting: 10
Quality criterion: Gain share
/ Weighting: 5
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
150 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/10/2020
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
23/10/2020
Local time: 11:00
Place:
Civic Centre, St Luke's Avenue, Harrogate, HG1 2AE.
Information about authorised persons and opening procedure:
An independent member of the procurement and contract management section will verify the tenders through our e-tendering system (YORtender).
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
To access the tender documents you must register your organisation details on the YORtender (ProContract) system at https://procontract.due-north.com/Login/ by creating a username, password and company profile.
To view details of this opportunity click on the Find Opportunities icon within the Opportunities section. Select North Yorkshire County Council from the Organisations drop down in the filter section and click update. The Opportunity should then be displayed on the page. Alternatively use the Find Opportunities icon and
• change the all data drop down to reference number in the search drop down;
• enter the contract ID: DN485594;
• click Go, and the details of this contract should be displayed.
Once you have selected the opportunity by clicking on the project title, you will need to express your interest by clicking the register interest in this opportunity button. This will then allow you to download any documentation required, complete and upload the documents to the system. This must be done in advance of the deadline date.
If you require further information, guidance or support using YORtender (ProContract) please visit the supplier help centre: https://supplierhelp.due-north.com/ If you have specific system issues please log a support call using the following link: http://proactis.kayako.com/procontractv3/Core/Default/Index
Alternatively you can log your call by emailing ProContractSuppliers@proactis.com. For critical and time-sensitive issues (requiring resolution within 60 minutes) please call 0330 005 0352.’
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Strand, City of Westminster
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Harrogate Borough Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision and shall do so by notice in writing by the most rapid means of communication practicable.
Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).
Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.’
VI.4.4) Service from which information about the review procedure may be obtained
High Court of England and Wales
Strand, City of Westminster
London
UK
VI.5) Date of dispatch of this notice
11/09/2020