Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cassiltoun Housing Association Ltd
Castlemilk Stables, 59 Machrie Road
Glasgow
G45 0AZ
UK
Telephone: +44 1416342673
E-mail: cassiltoun@edwardsmacdowall.co.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.cassiltoun.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11383
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Stair Cleaning Contract 2021-2024
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Cassiltoun Housing Association plans to engage, for a period of 3 years, an experienced contractor to provide a common stair-cleaning service for its residents within its tenemental and flatted developments in the Castlemilk area of Glasgow.
II.1.5) Estimated total value
Value excluding VAT:
235 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Castlemilk, Glasgow.
II.2.4) Description of the procurement
5.1 Cassiltoun Housing Association wishes to engage a suitably qualified contractor for a 3-year period to:
(a) provide an exemplary stair-cleaning service to residents of the tenement housing stock within Cassiltoun’s ownership and management;
(b) achieve targets on quality and timescale for a fixed price and/or rates;
(c) achieve value for money and minimise administrative costs by agreeing a fixed price for the provision of services for a set period;
(d) achieve resident satisfaction levels of a least 95 %, per Cassiltoun HA’s satisfaction survey that will be carried out at intervals during the contract.
II.2.5) Award criteria
Criteria below:
Quality criterion: Proposed approach to communication, management and delivery of CHA’s stair cleaning contract within the environment of the social rented sector, including supply chain management
/ Weighting: 22
Quality criterion: Proposed approach to delivering high levels of tenant satisfaction for CHA
/ Weighting: 22
Quality criterion: Proposed approach to achieving and maintaining high standards within the realm of Health and Safety when delivering CHA’s stair cleaning contract
/ Weighting: 16
Quality criterion: Proposed approach to delivering community benefits
/ Weighting: 10
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will include an option for Cassiltoun to appoint for a further 2 years. Any such extension will solely be at the discretion of CHA.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
ESPD must be fully completed in the format requested and returned on time. Failure to complete any of the sections included within this procurement specific ESPD will lead to exclusion from the competition.
Bidders must pass the minimum standards section of the ESPD; any ‘fail’ will lead to exclusion from the competition.
All firms who achieve ‘pass’ on all the ‘pass/fail’ sections and also achieve the quality threshold, which has been set at 90 points at section 4C.1.2, will proceed to stage 2.
Beyond that, the Association will consider, but not be compelled to, including additional firms onto the shortlist based on ranking of score from ESPD assessment.
Please refer to Appendix 1 of attached brief for more details.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Constructionline registration or BS OHSAS 18001/ ISO45001 (Occupational H+S) or an SSIP scheme.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
ESPD must be fully completed in the format requested and returned on time.
Failure to complete any of the sections included within this procurement specific ESPD will lad to exclusion from the competition.
Bidders must pass the minimum standards section of the ESPD; any ‘fail’ will lead to exclusion from the competition.
All firms who achieve ‘pass’ on all the ‘pass/fail’ sections and also achieve the quality threshold, which has been set at 90 points at section 4C.1.2, will proceed to stage 2.
Please refer to attached briefing document for further information.
Minimum level(s) of standards required:
Failure to meet minimum standards/levels will lead to exclusion from the contract assessment of economic and financial standing will be based on an annual turnover more than GBP 156 666 this being double the anticipated annual value of the contract annual net profit greater than zero in each of the past 3 years or in the case of profit a statement in mitigation and agreement to enquiries through credit reference agencies (Dunn and Bradstreet);
Firms having, or agreeing to secure, insurance types and levels as follows:
Public liability: GBP 5 million
Employers liability: GBP 10 million.
Candidates, if shortlisted, will be asked to provide financial accounts for the most recent year they are available and agree to additional financial credit checks including an assessment of annual turnover and profit over the last 3 financial years, supplemented by enquiries through credit reference agencies (e.g. Dunn and Bradstreet) to confirm the company is not at a higher than average risk of business failure.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
ESPD must be fully completed in the format requested and returned on time. Failure to complete any of the sections included within this procurement specific ESPD will lead to exclusion from the competition.
Bidders must pass the minimum standards section of the ESPD; any ‘fail’ will lead to exclusion from the competition.
All firms who achieve ‘pass’ on all the ‘pass/fail’ sections and also achieve the quality threshold, which has been set at 90 points at section 4C.1.2, will proceed to stage 2.
Scoring matrix is included within attached briefing document.
Minimum level(s) of standards required:
Applicants must be able to demonstrate, to the satisfaction of CHA, that they have experience of providing services similar in scope, quantity and value to the procurement now being advertised. At least 2 No. examples must be given and they must be for work taken within the last 3 years. Further, any example given must be for a completed contract or a contract that is at least 12 months into contract to allow Cassiltoun to seek a reference for a completed project and/or full year of performance. The employer must be permitted to obtain evidential references from any of the candidate’s clients, whether listed or not, to evidence the quality of service the candidate states has been previously provided to the employer and/or other. By submitting for this procurement, you are deemed to agree to this.
A full description is required of each example contract along with details of how your involvement in that contract demonstrates experience, capacity and capability to deliver Cassiltoun’s stair cleaning contract as detailed in the project brief.
You will maximise your score if you can demonstrate the following:
• experience is similar scope, quantity and value of works for a minimum of two completed term contracts for the provision of a stair cleaning contract;
• experience providing a service within the socially rented sector or comparable sector with potentially vulnerable residents;
• experience in achieving high levels of customer satisfaction;
• experience of working to and meeting KPI targets;
• experience of making a meaningful contribution to the local areas in which you work through community benefits actions.
Bidders are to provide full details of the projects including, project description, price, dates, customer/client, etc. and how the example demonstrates appropriate experience of providing services similar in scope, quantity and value to the procurement now being advertised.
Please provide a maximum description of 500 words for each example.
Please complete the requested details within the confines of the ESPD table/document- do not extract the section and provide it as an appendix. Failure to adhere to this requirement may lead to your exclusion from the competition.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Fail will be awarded if applicant cannot certify to having, or committing to secure prior to contract being place, Constructionline registration or BS OHSAS 18001/ISO45001 (Occupational H+S) or an SSIP scheme.
Your company must have (or agree to secure in advance of contract being let) a management system to ensure there is a single, clearly identified local point of contact/quality controller and that quality is managed effectively.
Your company must have (or agree to secure in advance of contract being let) an equal opportunities policy which you actively promote and adhere to.
Your company must have (or agree to secure in advance of contract being let) Asbestos awareness training.
‘Fail’ will be awarded if you fail to certify to the above.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/10/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
02/11/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
September 2023.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
It should be understood that Cassiltoun Housing Association Ltd is not liable for any costs incurred by the tenderers in the preparation of proposals.
Proposals shall be made without obligation by the Association to acquire any of the services included, or to discuss the reasons why the proposal is accepted or rejected.
In the spirit of fairness, the Q+ A facility on the PCS website will be used during the procurement process to ensure that any question posed by one company will be circulated, along with the answer, to all competing parties.
Please refer to attached additional documents for further information
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=630390.
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
From the award of contract, the successful provider will be required to work with the Association to maximise the community benefits delivered through the contract.
Please refer to Appendix 3 of the attached briefing document for further details on this.
(SC Ref:630390)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
Glasgow
UK
VI.5) Date of dispatch of this notice
11/09/2020