Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Crescent Purchasing Consortium (CPC)
Procurement House, Leslie Hough Way
Salford
M6 6AJ
UK
Telephone: +44 7966040564
E-mail: steve.davies@npg-ltd.com
NUTS: UKD3
Internet address(es)
Main address: www.thecpc.ac.uk
Address of the buyer profile: www.thecpc.ac.uk
I.1) Name and addresses
Public Sector
Procurement House, Leslie Hough Way
Salford
M6 6AJ
UK
Telephone: +44 7966040564
E-mail: steve.davies@npg-ltd.com
NUTS: UK
Internet address(es)
Main address: www.thecpc.ac.uk
Address of the buyer profile: www.thecpc.ac.uk
I.1) Name and addresses
Education
Procurement House, Leslie Hough Way
Salford
M6 6AJ
UK
Telephone: +44 7966040564
E-mail: steve.davies@npg-ltd.com
NUTS: UK
Internet address(es)
Main address: www.thecpc.ac.uk
Address of the buyer profile: www.thecpc.ac.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://suppliers.multiquote.com
Additional information can be obtained from another address:
Crescent Purchasing Consortium (CPC)
Procurement House, Leslie Hough Way
Salford
M6 6AJ
UK
Telephone: +44 7966040564
E-mail: steve.davies@npg-ltd.com
NUTS: UKD3
Internet address(es)
Main address: www.thecpc.ac.uk
Address of the buyer profile: www.thecpc.ac.uk
Tenders or requests to participate must be sent electronically to:
https://suppliers.multiquote.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Multifunctional Devices and Digital Transformation Solutions Framework
Reference number: CA7653 - CPC/DU/MFD/03
II.1.2) Main CPV code
79800000
Â
II.1.3) Type of contract
Services
II.1.4) Short description
The framework will provide access to a comprehensive range of multifunctional devices and digital transformation solutions. It is being established to meet the needs of Crescent Purchasing Consortium Members,http://www.thecpc.ac.uk/members/regions.php and is also open for use by all contracting authorities across the UK public sector (and any future successors to these organisations). These include (but not limited to) central government departments and agencies, non departmental public bodies, NHS bodies, local authorities, police authorities, emergency Services, educational establishments, hospices, registered charities, national parks and registered social landlords. Full details of the classification of eligible end user establishments and geographical areas is available at http://www.npg-ltd.com/tenders/
The framework will be let across two lots. There will be a maximum of 8 suppliers awarded a place on lot 1 and a maximum of 10 suppliers on lot 2.
II.1.5) Estimated total value
Value excluding VAT:
440 000 000.00Â
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Multfunctional Devices and Associated Services and Supplies
II.2.2) Additional CPV code(s)
50313100
38520000
50313000
30121200
30192113
48311000
50313200
30121430
30232130
30123000
48000000
50310000
79410000
30000000
30192400
30232110
51000000
30232100
30232140
30232000
79521000
30121100
30121000
48517000
32400000
30197630
48782000
30197642
30125000
79810000
79520000
30192110
79811000
30100000
22000000
30121300
79411000
30191000
30120000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UK.
II.2.4) Description of the procurement
This lot will provide access to a comprehensive suite of multifunctional devices and supplies and services, encompassing, but not be limited to, the following supplies, services and solutions:
• mono and/or mono/colour capable devices;
• a number of multifunctional device specification ranges defined by print speed covering units up to 125 pages per minute, including associated options such as card readers;
• a number of high volume production devices defined by print speed covering units from 90 pages per minute upwards, including associated production accessories and optional extras.;
• a range of desk top printers to complement the multifunctional device ranges;
• a range of 3D printers;
• a range of wider format and other specialist printers;
• refurbished/remanufactured multifunctional devices and printers;
• production/print management software;
• print management software;
• other related print and document management software.
• associated services to include:
• print audit services;
• project management services;
• IT support services.
The lot will also incorporate the provisions of consultancy services as they apply to the supplies and services available under this lot.
There will be a maximum of eight suppliers awarded a place on this lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
210 000 000.00Â
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Digital Transformation Solutions
II.2.2) Additional CPV code(s)
79410000
30231000
64000000
39100000
50340000
30192700
50313200
30192113
50310000
30121100
33141623
48310000
72212310
63121000
72212780
33000000
51000000
72000000
50313000
63120000
33141620
30232130
30192000
90500000
39220000
32500000
79995100
79999100
79811000
30232000
39800000
48300000
30231320
79823000
50313100
32400000
30121200
30231310
30192110
30200000
30120000
32320000
30230000
79821000
30192400
48000000
38651000
79571000
38650000
30123000
79824000
22000000
50312000
30236000
80510000
39000000
30130000
30000000
30232140
30197630
30131000
30121000
30232100
72600000
48782000
38651600
72512000
79520000
38520000
30191000
79521000
35810000
30125000
30197642
30237200
33199000
50320000
48311000
30237000
30121300
79800000
30121430
30232110
30100000
79570000
30231300
64100000
30237300
48517000
50330000
79820000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UK.
II.2.4) Description of the procurement
This lot will provide access to a comprehensive suite of digital transformation solutions, encompassing, but not be limited to, the following solution categories:
• audio visual supplies and services;
• cloud services;
• document storage and distribution services;
• electronic document management systems and services;
• external print and related services;
• high volume/production print devices and associated supplies and services;
• Hybrid Mail;
• ICT hardware, software and peripherals;
• ICT support services;
• mail management services including mail room services;
• multifunctional devices and associated supplies and services;
• office stationery and associated supplies and services;
• scanning and archiving services;
• telecommunications supplies and services.
The lot will also incorporate the provisions of consultancy services as they apply to the supplies and services available under this lot.
The following CPV codes are also applicable to this lot 2 digital transformation solutions:
22100000, 22200000, 22800000, 22900000, 24000000, 30197640, 30197641, 30197645, 33700000, 33760000, 33770000, 35110000, 79411000, 79810000, 79960000
There will be a maximum of ten suppliers awarded a place on this framework lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
230 000 000.00Â
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 18
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/10/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
16/10/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
CPC Internal Reference Number is CPC/DU/MFD/03. The framework is being delivered by Crescent Purchasing Ltd through Crescent Purchasing Consortium and its partners Northern Procurement Group Ltd (who are a subsidiary of Dukefield Ltd). Northern Procurement Group Ltd are acting as agents of Crescent Purchasing Consortium in the development and on-going contract management of this framework. The contracting authority will be using an e-tendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the Sourcing Cloud system at https://suppliers.multiquote.com, the tender is available from the opportunities menu on the login page of the site. The contracting authority shall not be under any obligation to accept the lowest tender or indeed any tender. Crescent Purchasing Consortium expressly reserves the rights:
(a) to terminate the procurement process and not to award any contract as a result of the procurement process at any time;
(b) to make whatever changes it may see fit to the content and structure of the procurement as detailed within the tender documentation;
(c) to award a contract covering only part of the consortium's requirements if explicitly detailed within the tender documentation;
(d) to disqualify any organisation from the process that canvasses any employee of the contracting authority during the procurement process or standstill period if applicable;
(e) seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought;
(f) where the contracting authority can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the contracting authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely;
(g) where the contracting authority has engaged in any pre-market soft testing prior to the commencement of the procurement process, the Contracting Authority reserves the right to name any organisation that has been involved in these discussions and release any and all specifications/discussion documents to the market where appropriate to the subject matter of this procurement;
(h) the contracting authority will not be liable for any costs incurred by tenderers;
(i) the value of the framework provided in section II.1.5) is only an estimate and the contracting authority will not guarantee any business through this framework agreement; and
(j) the contracting authority wishes to establish a framework agreement open for use by all Public Sector Bodies as stated in II.1.4).
Tenderers should note, in reference to Section IV.1.3), envisaged maximum number of participants to the framework:
Where, following the evaluation of bids, more than one Tenderer is tied with the same final evaluation score, each of these tenderers shall be deemed to occupy the last framework agreement contract award position for the purpose of calculating the maximum number of Suppliers under the framework.
The contracting authority will award a framework agreement to additional tenderers beyond the stated maximum number on any particular lot, where their final evaluation score (s) is within 0.5 % of the last placed position only. For the avoidance of doubt, the last placed position in respect of each lot of this framework is 8th place on lot 1 and 10th place on lot 2. Therefore on a lot by lot basis, tenderers within 0.5 %, along with the tenderer in last placed position,shall be deemed to occupy the last framework agreement contract award position for each respective lot.
VI.4) Procedures for review
VI.4.1) Review body
Crescent Purchasing Consortium
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
UK
VI.4.2) Body responsible for mediation procedures
Crescent Purchasing Consortium
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Crescent purchasing consortium will incorporate a minimum 10-day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are unsuccessful shall be informed by the contracting authority as soon as possible after the decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any action must be generally brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the contracting authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the contracting authority to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.4) Service from which information about the review procedure may be obtained
Crescent Purchasing Consortium
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
UK
VI.5) Date of dispatch of this notice
11/09/2020