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Summary

OCID:
Published by:: St Mary's CE High School
Authority ID:: AA78744
Publication date:: 18 September 2020
Deadline date:: -
Notice type:: Contract Award Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.

The basis and rationale that the client requires the successful supplier to operate to at all times is being able to provide a school that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for three years in duration from 1 September 2020 to 31 August 2023 with the option to extend for a maximum of a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

Current cleaning arrangement:

At present there are 23 cleaning posts at the School where the structure is:

• 20 cleaning operatives ~ 200 hours per week (20 posts x 10 hours per week);

• 1 cleaning operative ~ 15 hours per week (1 post x 15 hours per week);

• 1 cleaning operative ~ 12 hours per week (1 post x 15 hours per week);

• 1 cleaning operative ~ 9.5 hours per week (1 post x 9.5 hours per week).

Please be advised that:

• the cleaning service is currently run in-house and the School’s site staff line manage the cleaning team;

• all cleaning is currently carried out after school;

• there are currently 12 cleaning staff in the Local Government Pension Scheme (LGPS);

• the client has a minimum requirement for a Supplier’s employers liability / public liability and professional indemnity insurance of £5 million;

• the minimum annual turnover that your organisation must have achieved to be considered for this opportunity is GBP 1 million.

The annual value of the current contract is GBP 123 000 (the total cost per annum at present).

Therefore, the value of this contract is GBP 615 000.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

St Mary's CE High School

Lieutenant Ellis Way

Cheshunt

EN7 5FB

Telephone: +44 1276673880

E-mail: tenders@litmuspartnership.co.uk

NUTS: UKH23

Internet address(es)

Main address: http://www.st-maryshigh.herts.sch.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

St Mary's CE High School — Cleaning Services Tender

II.1.2) Main CPV code

90919300

II.1.3) Type of contract

Services

II.1.4) Short description

The successful supplier will be required to provide cleaning services for St Mary’s CE High School.

St Mary’s CE High School in Cheshunt, Hertfordshire, is a secondary school for 11 to 19 year olds with 1 244 students and 168 staff, who benefit from a superb ‘state of the art’ building which opened in April 2010, providing excellent learning facilities for students.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 650 000.00 GBP

II.2) Description

II.2.3) Place of performance

NUTS code:

UKH23

Main site or place of performance:

Hertfordshire.

II.2.4) Description of the procurement

Current cleaning arrangement:

At present there are 23 cleaning posts at the School where the structure is:

• 20 cleaning operatives ~ 200 hours per week (20 posts x 10 hours per week);

• 1 cleaning operative ~ 15 hours per week (1 post x 15 hours per week);

• 1 cleaning operative ~ 12 hours per week (1 post x 15 hours per week);

• 1 cleaning operative ~ 9.5 hours per week (1 post x 9.5 hours per week).

Please be advised that:

• the cleaning service is currently run in-house and the School’s site staff line manage the cleaning team;

• all cleaning is currently carried out after school;

• there are currently 12 cleaning staff in the Local Government Pension Scheme (LGPS);

• the client has a minimum requirement for a Supplier’s employers liability / public liability and professional indemnity insurance of £5 million;

• the minimum annual turnover that your organisation must have achieved to be considered for this opportunity is GBP 1 million.

The annual value of the current contract is GBP 123 000 (the total cost per annum at present).

Therefore, the value of this contract is GBP 615 000.

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

To respond to this opportunity please click here: https://litmustms.co.uk/respond/2445BX289R

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive dialogue

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2020/S 027-063400

Section V: Award of contract

Contract No: 063400

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

15/06/2020

V.2.2) Information about tenders

Number of tenders received: 3

Number of tenders received by electronic means: 3

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Cleantec Services Ltd

04155336

Unit 2, Handford Court, Garston Lane

Watford

WD25 9EJ

NUTS: UKH23

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 700 000.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here: https://litmustms.co.uk/delta/viewNotice.html?noticeId=525567639

Go reference: GO-2020914-PRO-17074829

VI.4) Procedures for review

VI.4.1) Review body