Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Staffordshire County Council
Number 1 Staffordshire Place
Stafford
ST16 2LP
UK
Contact person: Michelle Davies
Telephone: +44 1785277116
E-mail: michelle.davies@staffordshire.gov.uk
NUTS: UKG24
Internet address(es)
Main address: https://www.staffordshire.gov.uk
Address of the buyer profile: https://www.proactisplaza.com
I.1) Name and addresses
Unitas Stoke-on-Trent Ltd (part of Stoke City Council)
Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
UK
Contact person: Sharon Sharpe
Telephone: +44 1782236418
E-mail: Sharon.Sharpe@stoke.gov.uk
NUTS: UKG23
Internet address(es)
Main address: https://www.stoke.gov.uk/site/
Address of the buyer profile: https://www.proactisplaza.com
I.1) Name and addresses
Newcastle-under-Lyme Borough Council
Castle House, Barracks Road
Newcastle-under-Lyme
ST5 1BL
UK
Contact person: Simon Sowerby
Telephone: +44 1782742756
E-mail: simon.sowerby@newcastle-staffs.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.newcastle-staffs.gov.uk
Address of the buyer profile: https://www.proactisplaza.com
I.1) Name and addresses
Stafford Borough Council
Civic Centre, Riverside
Stafford
ST16 3AQ
UK
Contact person: Michelle Davies
Telephone: +44 1785277116
E-mail: michelle.davies@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.staffordbc.gov.uk
Address of the buyer profile: https://www.proactisplaza.com
I.1) Name and addresses
Cannock Chase District Council
Cannock Chase Council, Civic Centre, Beecroft Road
Cannock
WS11 1BG
UK
Contact person: Michelle Davies
Telephone: +44 1785277116
E-mail: michelle.davies@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.cannockchasedc.gov.uk
Address of the buyer profile: https://www.proactisplaza.com
I.1) Name and addresses
South Staffordshire Council
Wolverhampton Road, Codsall
South Staffordshire
WV8 1PX
UK
Contact person: Michelle Davies
Telephone: +44 1785277116
E-mail: michelle.davies@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.sstaffs.gov.uk
Address of the buyer profile: https://www.proactisplaza.com
I.1) Name and addresses
Lichfield District Council
District Council House, Frog Lane
Lichfield
WS13 6YY
UK
Contact person: Michelle Davies
Telephone: +44 1785277116
E-mail: michelle.davies@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.lichfielddc.gov.uk
Address of the buyer profile: https://www.proactisplaza.com
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for Service and Testing of Domestic Water Systems
Reference number: IA2049
II.1.2) Main CPV code
65100000
II.1.3) Type of contract
Services
II.1.4) Short description
The work covered by this contract is intended to meet the continual servicing and monitoring requirements of approved code of practice L8 (the control of legionella bacteria in water systems) and HSG274 to minimise the risk from legionella bacteria and the scalding risk from hot water. Essentially the purpose is to ensure that all domestic hot water and cold water systems are maintained in a safe and hygienically satisfactory condition through a process involving biannual inspection and testing. For the purpose of the tender the systems to be covered by this contract are hot and cold domestic systems, together with any permanently connected equipment (e.g. Rainwater Systems) but excluding air conditioning equipment, swimming pools and hydrotherapy pools. Please note this is a single supplier framework.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
3 500 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
44611500
31161400
41110000
09321000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Staffordshire.
II.2.4) Description of the procurement
The tender opportunity will be undertaken through the Authority's e-tendering system 'Proactis'. Please do not contact the buyer direct.
Suppliers should set up a profile on Proactis by completing their company details first (pages 3-8 of the user guide). Then registering their interest to this specific tender opportunity by searching under reference SREQ1005101 or the title framework for service and testing of domestic water systems (pages 10-11 of the user guide). Any questions regarding this opportunity should go through the 'message function' when on the project page of Proactis (see page 17 of the user guide).
II.2.5) Award criteria
Quality criterion: Contract management/process
/ Weighting: 9
Quality criterion: Communication
/ Weighting: 9
Quality criterion: Health and safety
/ Weighting: 9
Quality criterion: Breakdown/emergency callout procedures
/ Weighting: 9
Quality criterion: Environmental
/ Weighting: 4
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
With 2 x 1 year extensions to 9 October 2023 and 9 October 2024.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note Newcastle-under-Lyme Borough Council, Unitas Stoke-on-Trent Ltd (part of Stoke City Council), Stafford Borough Council, Cannock Chase District, South Staffordshire Council and Lichfield District Council are not responsible for this procedure, they are a named organisation who may call-off from the framework.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 115-280636
Section V: Award of contract
Contract No: IA2049
Title: Framework for Service and Testing of Domestic Water Systems
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/09/2020
V.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 10
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
HSL Compliance Ltd
Alton House, Alton Business Park, Alton Road, Ross on Wye
Herefordshire
HR9 5BP
UK
NUTS: UKG11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Staffordshire County Council
Number 1 Staffordshire Place
Stafford
ST16 2LP
UK
Internet address(es)
URL: https://www.staffordshire.gov.uk
VI.4.2) Body responsible for mediation procedures
Staffordshire County Council
Number 1 Staffordshire Place
Stafford
ST16 2LP
UK
Internet address(es)
URL: https://www.staffordshire.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Staffordshire County Council
Number 1 Staffordshire Place
Stafford
ST16 2LP
UK
Internet address(es)
URL: https://www.staffordshire.gov.uk
VI.5) Date of dispatch of this notice
14/09/2020