Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cleveland Fire Authority
this is not applicable
Training and Administration Hub, Queens Meadow Business Park
Hartlepool
TS25 5TH
UK
Contact person: Marion Mayes
Telephone: +44 1429872311
E-mail: mmayes@clevelandfire.gov.uk
NUTS: UKC1
Internet address(es)
Main address: http://www.clevelandfire.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/85799
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34516&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34516&B=BLUELIGHT
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Human Resource Software System
Reference number: S&P108 - 2020
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Cleveland Fire Brigade are seeking tenders from suitably qualified providers that are capable of providing human resource software systems.
The software systems must provide a cradle to grave HR process and provide attendance and rostering and duty system requirement as detailed within the specification of requirements and in accordance with the terms and conditions of contract. Tenders that do not comply with these conditions may not be considered.
The solution must be compliant with the guidelines and recommendations defined within ISO/IEC27001 and with the PSN code of connection and the vendor must provide assurance what at no point should client data be replicated to hardware located outside the EU.
II.1.5) Estimated total value
Value excluding VAT:
280 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Human Resource Information System
II.2.2) Additional CPV code(s)
48430000
48450000
72222300
72320000
48000000
II.2.3) Place of performance
NUTS code:
UKC1
UKC
UK
II.2.4) Description of the procurement
Cleveland Fire Brigade are seeking tenders from suitably qualified providers that are capable of providing human resource software systems.
The software systems must provide a cradle to grave HR process and provide attendance and rostering and duty system requirement as detailed within the specification of requirements and in accordance with the terms and conditions of contract. Tenders that do not comply with these conditions may not be considered.
The system must be able to:
• accommodate complex shift patterns;
• provide manager and employee access;
• provide self-service functionality;
• incorporate automated reminders for workflow deadlines;
• implement electronic document storage facility;
• data reporting;
• front end interface automatically linked to all supporting information feeds.
The solution must be compliant with the guidelines and recommendations defined within ISO/IEC27001 and with the PSN code of connection and the vendor must provide assurance what at no point should client data be replicated to hardware located outside the EU.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
280 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Attendance and Rostering and Duty System
II.2.2) Additional CPV code(s)
48000000
48450000
72222300
72320000
48430000
II.2.3) Place of performance
NUTS code:
UKC1
UKC
UK
II.2.4) Description of the procurement
Provision of an attendance and rostering and duty system requirement as detailed within the specification of requirements (Lot 2).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per ITT.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/10/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
03/02/2021
IV.2.7) Conditions for opening of tenders
Date:
23/10/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Cleveland Fire Authority
Hartlepool
TS25 5TH
UK
VI.5) Date of dispatch of this notice
16/09/2020