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Summary

OCID:
Published by:: Bracknell Forest Borough Council
Authority ID:: AA20847
Publication date:: 21 September 2020
Deadline date:: -
Notice type:: Contract Award Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

This is the contract award notice.

Bracknell Forest Borough Council wishes to establish a framework agreement for the provision of school meals catering. The framework agreement will be let for an initial period of 3 years with an option to extend for a further year. This will be a framework agreement with individual call-off contracts between the contractor and schools.

Initially the framework will cover 11 primary schools (increased to 12) in Bracknell Forest with a combined roll number of around 3 800 pupils. Total meals sales in the school year 2017/18 were 332 000 and all sites have full production kitchens.

The framework agreement will be open for other Berkshire schools to join later should they wish to at any subsequent point of the framework’s duration.

Main features of the new framework:

— meals will meet the School Food Regulations for school lunches and the Caroline Walker guidelines for portion sizes;

— meals will be made using fresh ingredients and prepared on the day;

— low sugar and low-fat levels alternatives used;

— free of artificial colours and additives wherever possible;

— vegetarian options to be imaginative and offer variety;

— fresh and seasonal produce to be used in menus;

— local sourcing of foods if possible.

Applicants should be aware that all staff working in schools will require DBS (enhanced level) checks and the staff will be required to give their written permission for such checks to be performed.

The total estimated framework value ranges between GBP 2 000 000 and GBP 6 000 000 depending on framework and call-off contract lengths and take up by other Berkshire schools.

Organisations must register their interest on the South East Business Portal site (https://sebp.due-north.com/) in order to receive any changes or notifications issued by the Council during this tender process. The Council will not be held responsible for lack of communication to any organisation who does not register their interest. Clarification questions can also be sent through this site.

This will be a restricted 2-stage process. Stage 1 is the selection questionnaire for tenderer selection and, if successful, at stage 1, organisations will be invited to tender at stage 2.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

Bracknell Forest Borough Council

Time Square, Market Street

Bracknell

RG12 1JD

Contact person: Mr David Eagle

E-mail: Procurement.Team@bracknell-forest.gov.uk

NUTS: UKJ11

Internet address(es)

Main address: http://www.bracknell-forest.gov.uk

Address of the buyer profile: http://www.bracknell-forest.gov.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

School Meals Catering

Reference number: DN448660

II.1.2) Main CPV code

55523100

II.1.3) Type of contract

Services

II.1.4) Short description

This is the contract award notice.

The framework agreement will be open for other Berkshire schools to join later should they wish to at any subsequent point of the framework’s duration.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Lowest offer: 2 000 000.00 GBP/ Highest offer: 6 000 000.00 GBP

II.2) Description

II.2.2) Additional CPV code(s)

55523100

II.2.3) Place of performance

NUTS code:

UKJ11

II.2.4) Description of the procurement

This is the contract award notice.

The framework agreement will be open for other Berkshire schools to join later should they wish to at any subsequent point of the framework’s duration.

Main features of the new framework:

— meals will meet the School Food Regulations for school lunches and the Caroline Walker guidelines for portion sizes;

— meals will be made using fresh ingredients and prepared on the day;

— low sugar and low-fat levels alternatives used;

— free of artificial colours and additives wherever possible;

— vegetarian options to be imaginative and offer variety;

— fresh and seasonal produce to be used in menus;

— local sourcing of foods if possible.

Applicants should be aware that all staff working in schools will require DBS (enhanced level) checks and the staff will be required to give their written permission for such checks to be performed.

The total estimated framework value ranges between GBP 2 000 000 and GBP 6 000 000 depending on framework and call-off contract lengths and take up by other Berkshire schools.

This will be a restricted 2-stage process. Stage 1 is the selection questionnaire for tenderer selection and, if successful, at stage 1, organisations will be invited to tender at stage 2.

II.2.5) Award criteria

Quality criterion: General Overview (10/100) / Weighting: 5

Quality criterion: Safeguarding (5/100) / Weighting: 2.5

Quality criterion: Management (12/100) / Weighting: 6

Quality criterion: Training (5/100) / Weighting: 2.5

Quality criterion: Service Level & Performance (10/100) / Weighting: 5

Quality criterion: Contract Management & Reports (8/100) / Weighting: 4

Quality criterion: Business Continuity (5/100) / Weighting: 2.5

Quality criterion: Customer Satisfaction (15/100) / Weighting: 7.5

Quality criterion: Mobilisation (5/100) / Weighting: 2.5

Quality criterion: Payment Systems (5/100) / Weighting: 2.5

Quality criterion: Take up of school meals (10/100) / Weighting: 5

Quality criterion: Reporting (5/100) / Weighting: 2.5

Quality criterion: Billing (5/100) / Weighting: 2.5

Quality criterion: There were also a number of Pass/Fail criteria / Weighting: 0

Price / Weighting: 50

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 226-554886

Section V: Award of contract

Contract No: DN448660

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

09/09/2020

V.2.2) Information about tenders

Number of tenders received: 4

Number of tenders received by electronic means: 4

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Cater Link Ltd(trading as Caterlink)

3732298

Earley West, 300 Thames Valley Park Drive

Reading

RG6 1PT

Telephone: +44 1189356700

E-mail: rflynn@caterlinkltd.co.uk

NUTS: UKJ11

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: 2 000 000.00 GBP / Highest offer: 6 000 000.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body

Bracknell Forest Borough Council

Bracknell

RG12 1JD

VI.5) Date of dispatch of this notice

16/09/2020

Coding

Commodity categories

ID	Title	Parent category
55523100	School-meal services	Catering services for other enterprises or other institutions

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: Procurement.Team@bracknell-forest.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

School Meals Catering

Contents

Summary

Abstract

Full notice text

Contract award notice

Section I: Contracting entity

I.1) Name and addresses

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.6) Information about lots

II.1.7) Total value of the procurement

II.2) Description

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.11) Information about options

II.2.13) Information about European Union funds

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Section V: Award of contract

V.2 Award of contract

V.2.1) Date of conclusion of the contract

V.2.2) Information about tenders

V.2.3) Name and address of the contractor

V.2.4) Information on value of the contract/lot (excluding VAT)

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information