Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Oakwood Park Grammar School
Oakwood Park
Maidstone
ME16 8AH
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ4
Internet address(es)
Main address: http://www.opgs.org
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Oakwood Park Grammar School — Cleaning Services Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide cleaning services for Oakwood Park Grammar School.
Oakwood Park Grammar School is a Grammar School in Maidstone, Kent, which was founded in 1918. In 2011 the School became an Academy and serves students from years 7-11 plus co-educational sixth form.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
397 500.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ4
Main site or place of performance:
Kent.
II.2.4) Description of the procurement
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the school facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide a school that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for 3 years in duration from 1 August 2020 to 31 July 2023 with the option to extend for a maximum of a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Current cleaning arrangement
Below is the current structure used by Birkin Cleaning Services at Oakwood Park Grammar School:
• 1 working supervisor — AM and PM;
• 6 cleaners — AM;
• 5 cleaners — PM.
Please be advised that:
• please be advised that there are no current cleaning staff in the Local Government Pension Scheme (LGPS);
• please be advised that the client has a minimum requirement for a supplier’s employers liability/public liability and professional indemnity insurance of GBP 5 million;
• the minimum annual turnover that your organisation must have achieved to be considered for this opportunity is GBP 1 million;
• the annual value of the current contract is GBP 79 500 (the total cost per annum at present); therefore, the value of this contract is GBP 397 500 (total annual costs from last year as above x 5 as this contract is for a maximum of 5 years).
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 023-052434
Section V: Award of contract
Contract No: 052434
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/06/2020
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Cleantec Services Ltd
04155336
Unit 2, Handford Court, Garston Lane
Watford
WD25 9EJ
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 450 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=527220502
Go reference: GO-2020918-PRO-17098704
VI.4) Procedures for review
VI.4.1) Review body
Oakwood Park Grammar School
Maidstone
UK
VI.5) Date of dispatch of this notice
18/09/2020