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Summary

OCID:
Published by:: Langley School
Authority ID:: AA78839
Publication date:: 25 September 2020
Deadline date:: 06 November 2020
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The contract being tendered is for 3 years in duration from 1 September 2020 until 31 August 2023 and will operate as a guaranteed performance contract, with the successful supplier offering the client a guaranteed return per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the client for the duration of this contract.

Catering Income 2019/20: Total GBP 295 609.

Whilst the School prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.

The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the teaching and support staff and students on roll, all of whom have a focus on the introduction of exciting new food concepts to satisfy a wide range of tastes and dietary requirements. The client would wish the successful supplier to review the current range of services offered and make recommendations accordingly.

The contract offered covers the scope for the provision of all school catering services, which currently includes breakfast, morning break, lunch, the after-school tuck shop, all hospitality and free issue requirements. Free Student Meals and hospitality will be charged based on consumption and at net food cost

The client expects the successful supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The client also expects the successful supplier to evidence, through their bid, how they shall support and complement its values and support the principles of keeping children safe in education.

Langley School believes that success should be celebrated and that students should enjoy their time at School; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. as a result, the client is very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful supplier.

As a school that is continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the supplier’s tender submission would be welcomed. The client would wish for the supplier to look at making this investment within the catering area, with attention being given to a high street style, retail focussed offer which attracts current non users of the refectory and compliments the new facilities.

The client’s objectives:

• to increase the standards of fresh food provision;

• to increase the standard of service for all customers;

• to receive a consistently high-quality catering provision;

• to generate an improved dining and social environment for all students;

• to receive proactive management support for the catering team, in order to attract and retain a full complement of motivated staff;

• to hold regular review meetings with the successful supplier;

• to achieve overall value for money.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Langley School

Kineton Green Road, Olton

Solihull

B92 7ER

Telephone: +44 1276673880

E-mail: tenders@litmuspartnership.co.uk

NUTS: UKG32

Internet address(es)

Main address: http://www.langley.solihull.sch.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://litmustms.co.uk/tenders/UK-Solihull:-School-catering-services./A2R562AR67

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Langley School — Catering Services Tender

II.1.2) Main CPV code

55524000

II.1.3) Type of contract

Services

II.1.4) Short description

Langley School is, by any measure, a wonderful place to develop and learn, with very dedicated, talented staff providing a rich, highly successful diet of personal as well as academic development opportunities for all students. Affection and respect for children are evident in all who work here.

The school’s fundamental principles focus on supporting, challenging and inspiring the whole Langley community to be the best we can be. But these are not simply words on paper. Students, staff, parents and governors genuinely give all they can to bring those principles to life every day. Langley is not an ‘exam factory’. Examinations are critically important, of course and students achieve superbly well in them, but the School truly believe in developing young people to deal effectively with the tests of their lifetime, not merely to endure a lifetime of tests.

II.1.5) Estimated total value

Value excluding VAT: 1 298 045.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKG32

Main site or place of performance:

Solihull.

II.2.4) Description of the procurement

Catering Income 2019/20: Total GBP 295 609.

Whilst the School prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.

The client’s objectives:

• to increase the standards of fresh food provision;

• to increase the standard of service for all customers;

• to receive a consistently high-quality catering provision;

• to generate an improved dining and social environment for all students;

• to receive proactive management support for the catering team, in order to attract and retain a full complement of motivated staff;

• to hold regular review meetings with the successful supplier;

• to achieve overall value for money.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2021

End: 31/07/2024

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

Minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

To respond to this opportunity please click here: https://litmustms.co.uk/tenders/UK-Solihull:-School-catering-services./A2R562AR67

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/11/2020

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 30/11/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://litmustms.co.uk/tenders/UK-UK-Solihull:-School-catering-services./A2R562AR67

To respond to this opportunity, please click here:

https://litmustms.co.uk/respond/A2R562AR67

Go reference: GO-2020921-PRO-17108050

VI.4) Procedures for review

VI.4.1) Review body