Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Winchester City Council
00609812
Colebrook Street
Winchester
SO23 9LJ
UK
Contact person: Jamie Butt
Telephone: +44 1962840222
E-mail: procurement@winchester.gov.uk
NUTS: UKJ35
Internet address(es)
Main address: https://www.winchester.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86482
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33080&B=WCC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33080&B=WCC
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Meadowside Leisure Centre Management Contract — Whiteley
Reference number: WCC/CORP/0004
II.1.2) Main CPV code
92610000
II.1.3) Type of contract
Services
II.1.4) Short description
Winchester City Council seeks to appoint an experienced leisure operator to manage Meadowside Leisure Centre in Whiteley. The contract will be for 10 years from Q1 2021 with the option of an extension for a period (or periods) up to 5 years. The Centre (PO15 7LJ) was built in 2000 and extended in 2010-11. It includes a 3-court sports hall, 32-station health and fitness gym, dance studio, meeting rooms, 2 small-sided 3G pitches (35 m x 18 m) and circa 50-space car park (which is free of charge). As part of the opportunity, the Council welcomes any investment proposals to improve the facilities on offer. The services specification, leisure management agreement and associated documents will follow the principles of the Sport England Leisure Procurement Toolkit.
II.1.5) Estimated total value
Value excluding VAT:
5 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
92610000
II.2.3) Place of performance
NUTS code:
UKJ35
Main site or place of performance:
Meadowside Leisure Centre in Whitley.
II.2.4) Description of the procurement
Winchester City Council is seeking to appoint an experienced leisure operator to manage Meadowside Leisure Centre in Whiteley. The contract will be for 10 years from Q1 2021 with the option of an extension for a period (or periods) up to 5 years. The Centre (PO15 7LJ) was originally built in 2000 and extended in 2010-11. It includes a 3-court sports hall, 32-station health and fitness gym, dance studio, meeting rooms, 2 small-sided 3G pitches (35 m x 18 m).
As part of the opportunity, the Council would welcome any investment proposals to improve the facilities on offer.
The services specification, leisure management agreement and associated documents will follow the principles of the Sport England Leisure Procurement Toolkit
The contract falls within Schedule 3 of the Public Contracts Regulations 2015 and is being procured via a hybrid of an open type procedure with the Council reserving the right to negotiate at its sole discretion.
Further details can be obtained from the invitation to tender and associated documentation, which can be obtained from the address detailed at 1.3 above and as detailed under VI.3) Additional Information.
II.2.6) Estimated value
Value excluding VAT:
5 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Value excluding VAT: cumulative value (turnover) is within the range GBP 3.5 million-GBP 5.5 million.
Renewals: the contract will be for 10 years from Q1 2021 with the option of an extension for a period (or periods) up to 5 years.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
Conditions for participation are based mainly on; suitability to pursue the professional activity (including requirements relating to enrolment on professional or trade registers), economic and financial standing, technical and questionnaire professional ability and other areas as defined in the procurement documents. Please see the documentation for minimum level(s) of standards and evaluation/selection criteria that will be used. Applicants are required to complete the selection questionnaire included on the portal along with their submission.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the tender documentation available from the portal as detailed above.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Procedure involving negotiations
IV.1.11) Main features of the award procedure:
The contract falls within Schedule 3 of the Public Contracts Regulations 2015 and is being procured via a hybrid of an open type procedure with the Council reserving the right to negotiate at its sole discretion. Further details can be obtained from the invitation to tender and associated procurement documentation, which can be obtained from the address detailed at I.3). and VI.3) Additional Information.
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/12/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.3) Additional information
Interested parties should register their interest in the project via the Complete Tender Management system (CTM), and complete their tender document and stage 1 questionnaire, together with any supporting information by 12.00 on 15 December 2020.
A clarification event will be held virtually on 3 November via MS Teams and available to all potential bidders. Details will be issued after the publication of the tender and nearer the time of the event.
Clarifications regarding the ITT must be submitted via CTM by 17.00 on 4 December 2020
To register for the tender and access the tender documents, tenderers will need to register via this link: https://uk.eu-supply.com/login.asp?B=WCC
To register on CTM, click on the above URL below and follow the instructions 1 and 2:
1) click on ‘New supplier registration’;
2) complete the Supplier Registration form.
Please read the further instruction within the tender supplier guidance on the portal and tender documents. If you need any further assistance with registration or have any queries about using CTM, please contact EU Supply as follows:
E-mail: uksupport@eu-supply.com
Telephone: 0800 840 2050 during office hours only (8.00 to 17.00).
There is also further guidance on how to use the CTM system within the portal once registered and logged in.
Please ensure you add CTM domain names to your safe senders list so that you are able to receive email alerts and notifications.
Further guidance on how to participate and use CTM can be found within the portal upon registration.
VI.4) Procedures for review
VI.4.1) Review body
London — High Court
Technology and Construction Court
London
EC4A 1NL
UK
Telephone: +44 2079477156
VI.4.2) Body responsible for mediation procedures
Service Lead – Legal Services Winchester City Council
City Offices, Colebrook Street
Winchester
SO23 9LJ
UK
Telephone: +44 1962840222
VI.4.4) Service from which information about the review procedure may be obtained
Winchester City Council
Winchester
S023 9LJ
UK
E-mail: procurement@winchester.gov.uk
VI.5) Date of dispatch of this notice
22/09/2020