Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Northumbrian Water Ltd
02366703
Boldon House, Wheatlands Way, Pity Me
Durham
DH1 5FA
UK
Contact person: Andrea Rowell
Telephone: +44 1913016312
E-mail: andrea.rowell@nwl.co.uk
NUTS: UKC
Internet address(es)
Main address: www.nwl.co.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.Ariba.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.Ariba.com
I.6) Main activity
Water
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NW2326 Grounds Maintenance
Reference number: NW2326
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
The requirement is to provide grounds maintenance services to Northumbrian Water Ltd. This will include both the Northumbrian Water and Essex and Suffolk Water operating areas. The services will include grass cutting, hedge trimming, weeding and other ad-hoc ground maintenance works. There maybe the requirement to provide winter services such as snow clearance and gritting but this is not guaranteed. The requirement will be split into lots and contractors will be able to bid for any or all the lots. There will be six lots in total and in the Northumbrian Water Ltd operating area the work will be split into the following:
1) Northumberland and Tyneside (Excluding Kielder),
2) Central Area,
3) Tees Area,
4) Kielder,
5) Essex,
6) Suffolk.
More detail about each area will be given in the pre-qualification documents.
II.1.5) Estimated total value
Value excluding VAT:
4 250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lots 1-4 and Lots 5-6.
II.2) Description
Lot No: 1
II.2.1) Title
Northumberland and Tyneside (Excluding Kielder)
II.2.2) Additional CPV code(s)
77314100
77312100
77341000
77342000
II.2.3) Place of performance
NUTS code:
UKC
Main site or place of performance:
Multiple NWL Sites in the Northumberland and Tyneside Area.
II.2.4) Description of the procurement
The services will include grass cutting, hedge trimming, weeding and other ad-hoc ground maintenance works. There maybe the requirement to provide winter services such as snow clearance and gritting but this is not guaranteed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
850 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2021
End:
31/01/2026
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The duration of the framework is 3 years with option to extend for a further 2 years dependent upon business needs, markets and performance and will be subject to regular reviews. The contracting entity reserves the option to remove permanently or suspend any contractor at any time who falls below acceptable standards of performance in any respect.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Northumbrian — Central Region
II.2.2) Additional CPV code(s)
77314100
77312100
77341000
77342000
II.2.3) Place of performance
NUTS code:
UKC
Main site or place of performance:
All NWL sites around the Central (Durham) Area.
II.2.4) Description of the procurement
The services will include grass cutting, hedge trimming, weeding and other ad-hoc ground maintenance works. There maybe the requirement to provide winter services such as snow clearance and gritting but this is not guaranteed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2021
End:
31/01/2026
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The duration of the framework is 3 years with option to extend for a further 2 years dependent upon business needs, markets and performance and will be subject to regular reviews. The contracting entity reserves the option to remove permanently or suspend any contractor at any time who falls below acceptable standards of performance in any respect.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Northumbrian — Tees
II.2.2) Additional CPV code(s)
77314100
77312100
77341000
77342000
II.2.3) Place of performance
NUTS code:
UKC
Main site or place of performance:
All NWL sites around the Teesside Area.
II.2.4) Description of the procurement
The services will include grass cutting, hedge trimming, weeding and other ad-hoc ground maintenance works. There maybe the requirement to provide winter services such as snow clearance and gritting but this is NOT guaranteed.
The duration of the framework is 3 years with option to extend for a further 2 years dependent upon business needs, markets and performance and will be subject to regular reviews. The contracting entity reserves the option to remove permanently or suspend any contractor at any time who falls below acceptable standards of performance in any respect. The supplier will need to carry out grass cutting, weeding, hedge trimming as detailed within the tender.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2021
End:
31/01/2026
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The duration of the framework is 3 years with option to extend for a further 2 years dependent upon business needs, markets and performance and will be subject to regular reviews. The contracting entity reserves the option to remove permanently or suspend any contractor at any time who falls below acceptable standards of performance in any respect. The supplier will need to carry out grass cutting, weeding, hedge trimming as detailed within the tender.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Northumbrian — Kielder
II.2.2) Additional CPV code(s)
77314100
77312100
77341000
77342000
II.2.3) Place of performance
NUTS code:
UKC
Main site or place of performance:
Kielder Waterside Park.
II.2.4) Description of the procurement
The services will include grass cutting, hedge trimming, weeding and other ad-hoc ground maintenance works. There maybe the requirement to provide winter services such as snow clearance and gritting but this is not guaranteed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2021
End:
31/01/2026
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The duration of the framework is 3 years with option to extend for a further 2 years dependent upon business needs, markets and performance and will be subject to regular reviews. The contracting entity reserves the option to remove permanently or suspend any contractor at any time who falls below acceptable standards of performance in any respect. The supplier will need to carry out grass cutting, weeding, hedge trimming as detailed within the tender.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Northumbrian — Essex
II.2.2) Additional CPV code(s)
77314100
77312100
77341000
77342000
II.2.3) Place of performance
NUTS code:
UKH3
UKC
Main site or place of performance:
All NWG Essex Sites.
II.2.4) Description of the procurement
The services will include grass cutting, hedge trimming, weeding and other adhoc ground maintenance works. There maybe the requirement to provide winter services such as snow clearance and gritting but this is not guaranteed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
550 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2021
End:
31/01/2026
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The duration of the framework is 3 years with option to extend for a further 2 years dependent upon business needs, markets and performance and will be subject to regular reviews. The Contracting Entity reserves the option to remove permanently or suspend any contractor at any time who falls below acceptable standards of performance in any respect. The supplier will need to carry out grass cutting, weeding, hedge trimming as detailed within the tender.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
NWG Suffolk
II.2.2) Additional CPV code(s)
77314100
77312100
77341000
77342000
II.2.3) Place of performance
NUTS code:
UKH14
UKC
Main site or place of performance:
All NWG Suffolk Sites.
II.2.4) Description of the procurement
The services will include grass cutting, hedge trimming, weeding and other adhoc ground maintenance works. There maybe the requirement to provide winter services such as snow clearance and gritting but this is not guaranteed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2021
End:
31/01/2026
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The duration of the framework is 3 years with option to extend for a further 2 years dependent upon business needs, markets and performance and will be subject to regular reviews. The contracting entity reserves the option to remove permanently or suspend any contractor at any time who falls below acceptable standards of performance in any respect. The supplier will need to carry out grass cutting, weeding, hedge trimming as detailed within the tender.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Suppliers who have the experience and have their own grass cutting equipment to carry out a wide variety of ground maintenance works. The ability to work safely following strict health and safety policies on NWG sites.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
Only suppliers who have the manpower and relevant machinery and experience to carry out the works should respond to this request. NWG follow strict health and safety policies and procedures which will need to be adhered to.
III.1.6) Deposits and guarantees required:
Performance bonds or parent company guarantees may be required but this will be detailed within the PQQ.
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
This will be advised if invited to tender.
III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Applicants must be able to offer a joint and several liability agreement under English Law with designated lead entity.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
This will be set out in the pre-qualification questionnaire.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 5
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/10/2020
Local time: 10:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
27/10/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/01/2021
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Applicants are asked to note that this procurement process will be conducted electronically with all documents and communication being managed through the Northumbrian Water eSourcing Spend Management portal called ‘Ariba.’
Expressions of interest must be sent to the email address andrea.rowell@nwl.co.uk before the deadline date of 16 October 2020. Once expression of interest has been received containing the details below, applicants will be given access to the Ariba portal within 48 hours from request (where possible). This portal will contain all the tender documents associated with this procurement that are available at the time. An email link will also be provided to the email address you provide to access the portal. The deadline for return of the completed pre-qualification questionnaire (PQQ) is 27 October 2020 at 16.00.
When sending expression of interest, applicants must provide the following information:
1) full company name;
2) main contact details of the person who will be given access to the Ariba portal — name, job title, email address and telephone number.
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
23/09/2020