Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Winchester City Council
City Offices
Winchester
SO23 9LJ
UK
Contact person: Julie Mahoney
Telephone: +44 1962814908
E-mail: jmahoney@winchester.gov.uk
NUTS: UKJ36
Internet address(es)
Main address: https://www.winchester.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Winchester City Council — Leisure Centre Services Management
II.1.2) Main CPV code
92610000
II.1.3) Type of contract
Services
II.1.4) Short description
As a result of the Covid-19 crisis two leisure centres operated by Places for People Leisure Management Ltd on behalf of the Council (River Park Leisure Centre and Meadowside Leisure Centre) have been closed. In May 2020 the Council was informed by Places Leisure that it could not viably maintain the facilities and was seeking to exit from the arrangement. This announcement triggered an urgent and immediate need to seek an alternative provider to manage the transition of the facilities.
The Council has appointed Sports and Leisure Management Ltd (Everyone Active) as operator of River Park Centre and Meadowside Leisure Centre under Regulation 32 (2) (c) of the Public Contract Regulations 2015. Given the current public health crisis, it was imperative that an urgent award was placed to ensure a smooth transition to the new provider and allow them time to implement the appropriate safety measures (in line with Government guidance).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 141 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ36
Main site or place of performance:
Winchester.
II.2.4) Description of the procurement
As a result of the Covid-19 crisis two leisure centres operated by Places for People Leisure Management Ltd on behalf of the Council (River Park Leisure Centre and Meadowside Leisure Centre) were closed in accordance with Government. In May 2020 the Council was informed by Places Leisure that it could not viably maintain the facilities and was seeking to exit from the arrangement. This announcement triggered an urgent and immediate need to seek an alternative provider to manage the transition of the facilities.
A risk analysis conducted by the Council recognised that without intervention and the appointment of an alternative provider there could be significant adverse consequences for the local community, possibly resulting in a prolonged closure of the facilities. The Council’s aim is to enable the continuity of the leisure centre service provision, protect employment and avoid any detrimental impact on the long term viability of the leisure provision within Winchester. It is also imperative that access to sports and leisure facilities is retained for the residents of the community to support health and wellbeing in these difficult times.
The Council has appointed Sports and Leisure Management Ltd (Everyone Active) as operator of River Park Centre and Meadowside Leisure Centre under Regulation 32 (2) (c) of the Public Contract Regulations 2015. Given the current public health crisis, it's imperative that an urgent award was placed to ensure a smooth transition to the new provider and allow them time to implement the appropriate safety measures (in line with Government guidance) prior to the reopening of the services in September 2020. The Council will run a competitive procurement process for a new operator for Meadowside Leisure Centre and anticipate to commence this by the end of 2020. It is intended that the management of River Park Leisure Centre will remain with Everyone Active until it is transitioned to the new Winchester Sport and Leisure Park in 2021.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: Not applicable
Cost criterion: Cost
/ Weighting: Not applicable
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation
• Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive.
Explanation:
As a result of the Covid-19 crisis two leisure centres operated by Places for People Leisure Management Ltd on behalf of the Council (River Park Leisure Centre and Meadowside Leisure Centre) have been closed during lockdown. In May 2020 the Council was informed by Places Leisure that it could not viably maintain the facilities and was seeking to exit from the arrangement. This announcement triggered an urgent and immediate need to seek an alternative provider to manage the transition of the facilities. A risk analysis conducted by the Council recognised that without this intervention and the appointment of an alternative provider there could be significant adverse consequences for the local community, possibly resulting in a prolonged closure of the facilities. The Council’s aim is to enable the continuity of the leisure centre service provision, protect employment and avoid any detrimental impact on the long term viability of the leisure provision within Winchester. It is also imperative that access to sports and leisure facilities is retained for the residents of the community to support health and wellbeing in these difficult times.
The Council have appointed Sports and Leisure Management Ltd (Everyone Active) as operator of River Park Centre and Meadowside Leisure Centre under Regulation 32 (2) (c) of the Public Contract Regulations 2015. Given the current public health crisis, it was imperative that an urgent award was placed to ensure a smooth transition to the new provider and allow them time to implement the appropriate safety measures (in line with Government guidance) prior to the reopening of the services in September 2020. The Council will run a competitive procurement process for a new operator for Meadowside Leisure Centre and anticipate to commence this by the end of 2020. It is intended that the management of River Park Leisure Centre will remain with Everyone Active until it is transitioned to the new Winchester Sport and Leisure Park in 2021.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 143-353086
Section V: Award of contract
Title: Winchester City Council — Leisure Centre Services Management
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/09/2020
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Sports and Leisure Management Ltd (Trading as Everyone Active)
2 Watling Drive, Sketchley Meadows
Hinckley
LE10 3EY
UK
NUTS: UKF2
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 141 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Winchester City Council
City Offices
Winchester
SO23 9LJ
UK
Telephone: +44 1962814908
E-mail: procurement@winchester.gov.uk
Internet address(es)
URL: www.winchester.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
As set out in the Public Contracts Regulations Directive 2014/24/EU.
VI.5) Date of dispatch of this notice
24/09/2020