Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Woodard Academies Trust
1 Adam Street
London
WC2N 6LE
UK
Contact person: Lorraine Ashover
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS: UKI32
Internet address(es)
Main address: www.woodardacademies.co.uk
I.4) Type of the contracting authority
Other: Education institute
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Woodard Academies Trust - Cleaning Services
Reference number: MPN-10179
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
Woodard Academies Trust is currently out to tender for the provision of a full daily cleaning service. The Trust has six schools within it of which five are included in this tender process. The procurement has been split into Lots to maximise flexibility particularly in light of the wide geographic spread of the school locations.The contract is being offered for a 3 years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 September 2021. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. A day janitor service is also required on some sites.TUPE is expected to apply, details of which can be found in the tender documentation. Some staff are members of the Local Government Pension Scheme.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 874 730.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Kings Priory School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKC22
Main site or place of performance:
Huntington Place, Tynemouth, North Shields, NE30 4RF and Percy Park Road, Tynemouth, North Shields, NE30 4LS
II.2.4) Description of the procurement
Kings Priory School are currently out to tender for the provision of a full daily cleaning service including a daytime janitor service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, there is one operative who is eligible to join the Local Government Pension Scheme although they are not currently a member.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 55
Price
/ Weighting:
45
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot No: 2
II.2.1) Title
Polam Hall School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKC13
Main site or place of performance:
Grange Road, Darlington, County Durham, DL1 5PA
II.2.4) Description of the procurement
Polam Hall School are currently out to tender for the provision of a full daily cleaning service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, operatives are in the Durham County Council Local Government Pension Scheme.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 55
Price
/ Weighting:
45
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot No: 3
II.2.1) Title
St Augustine Academy
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ45
Main site or place of performance:
Oakwood Road, Maidstone, Kent, ME16 8AE
II.2.4) Description of the procurement
St Augustine Academy is currently out to tender for the provision of a full daily cleaning service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, operatives are in the Kent Local Government Pension Scheme.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 55
Price
/ Weighting:
45
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot No: 4
II.2.1) Title
Sir Robert Woodard Academy
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ27
Main site or place of performance:
Upper Boundstone Lane, Lancing, BN15 9QZ
II.2.4) Description of the procurement
Sir Robert Woodard Academy is currently out to tender for the provision of a full daily cleaning service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, operatives are in the West Sussex Local Government Pension Scheme.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 55
Price
/ Weighting:
45
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot No: 5
II.2.1) Title
The Littlehampton Academy
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ27
Main site or place of performance:
Fitzalan Road, Littlehampton, West Sussex, BN17 6FE
II.2.4) Description of the procurement
The Littlehampton Academy is currently out to tender for the provision of a full daily cleaning service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, operatives are in the West Sussex Local Government Pension Scheme.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 55
Price
/ Weighting:
45
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-001826
Section V: Award of contract
Lot No: 1
Contract No: Kings Priory School
Title: Kings Priory School - Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/07/2021
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Tenon fm
The Assembly, 1 Farriers Yard, 77 Fulham Palace Road
London
W6 8AH
UK
NUTS: UKI
Internet address(es)
URL: WWW.TENONFM-UK.COM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 638 998.47
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: Polam Hall School
Title: Polam Hall School - Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/07/2021
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Tenon fm
The Assembly, 1 Farriers Yard, 77 Fulham Palace Road
London
W6 8AH
UK
NUTS: UKI
Internet address(es)
URL: WWW.TENONFM-UK.COM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 371 688.54
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: St Augustine Academy
Title: St Augustine Academy - Cleaning Services
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 4
Contract No: Sie Robert Woodard Academy
Title: Sir Robert Woodard Academy - Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/07/2021
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Churchill Contract Services Ltd
Unit 1, 40 Coldharbour Lane, Harpenden
Hertfordshire
AL5 4UN
UK
NUTS: UKH23
Internet address(es)
URL: www.churchillservices.com
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 933 834.77
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: The Littlehampton Academy
Title: The Littlehampton Academy - Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/07/2021
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ridge Crest Cleaning Limited
62-63 Rochester Road
Aylesford
ME20 7BS
UK
NUTS: UKJ4
Internet address(es)
URL: www.ridgecrestcleaning.com
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 930 208.50
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court
Strand, Holborn
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Woodard Academies Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
High Court
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
01/09/2021