CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Ysgol yr Hendre - Childcare and Play Service

2.2

Description of the goods or services required

Gwynedd Council is looking for a Welsh-speaking childcare provider to provide childcare, education and play for children aged between 2 and 12 years old in a purpose-built spcae in Ysgol yr Hendre, Caernarfon. The capital work will be funded by Welsh Government's Childcare Offer Capital Grant Programme, jointly with the 21st Century Schools Programme.

As a minimum, provision will have to include:

• service between 8am and 6pm, Monday to Friday for a minimum of 48 weeks a year

• 20 hours per week of childcare during the school term

• 30 hours per week of childcare during the school holidays

for every eligible child who apply for it (through a parent or guardian) from the beginning of term following their third birthday and then on a full-time basis in September following their fourth birthday.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=113688

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

£70,000

3 Conditions for Participation

3.1

Minimum standards and qualification required

1.The provider must be registered with Care Inspectorate Wales (CIW) by ensuring that the service offered complies with the National Minimum Standards. If your registration is cancelled or deferred, you must inform the Gwynedd and Anglesey Childcare Unit immediately. No funds will be paid during de-registration.

2.The Provider must comply with the Safeguarding regulations. The Provider must adhere to the All Wales Child Protection Guidelines. All staff must receive training to the appropriate level. The Provider must ensure that all relevant Criminal Records Bureau (CRB) checks are made for staff, depending on how much contact they have with vulnerable individuals and families.

3.The Provider must comply with all requirements of the Gwynedd and Anglesey Special Educational Needs Code of Practice and the Additional Learning Needs Strategy.

4.The Provider must comply with the Gwynedd and Anglesey Equality Policy and Equal Opportunities Policy. The Provider must ensure that there will be no discrimination against any individual based on race, disability, sex, sexual orientation, religion, age or any other circumstance. The Provider must comply with all legislation relating to equality and the Human Rights Act, and prohibit any discrimination and take any reasonable steps to promote access to services and information.

5.The Provider must comply with the requirements under section 101 of the Childcare Act 2006 to provide information about the children in their care when the Local Authority asks for information.

6.The Provider is free to note its own criteria for admitting children, on the condition that they comply with the relevant legislation on equality and non-discrimination. Every parent should have the same right to receive free childcare, whether they pay for additional childcare or not.

7.The Provider should ensure that the information about child admission is clear and available for parents, and that the information on what hours/sessions that can be claimed for free for them is completely clear.

8.The Provider must offer a bilingual childcare service.

9.All members of staff and volunteers will be responsible for Health and Safety in order to comply with the Provider’s Health and Safety Procedures/Policy, and the Provider must ensure that such a policy is regularly reviewed and is in-keeping with the latest relevant legislation.

10.The Provider must make every effort to support good attendance in the setting, and promptly notify of any problems that arise.

11.The Provider must have clear written procedures on dealing with grievances by service users. These procedures should include retaining a written record of every complaint and the measures taken to deal with those complaints. The details of every grievance must be available for the Commissioner.

12.Clear procedures must be in place to ensure financial stability. The Provider must also agree for officers to audit its systems and financial records as necessary.

13.The Provider must be responsible for all relevant taxes, on income or expenditure, to HM Revenue and Customs.

14.The Provider must have:

(a) Employer’s liability insurance to comply with any legal requirements implemented at the time, and

(b) Public liability insurance for the amount and range of insurance that the provider deems appropriate but encompassing at least everything that has an indemnity or compensation obligation under these Terms.

The Provider must insure the Commissioner and the Council as the liable body from and against every case, claim, and cost whether it be as a result of personal injury (including an injury causing death) or loss or damage caused to property or anything else as a result of providing the service, and it cannot be ascribed to the negligence of the Council, its employees or its agencies. The Provider must have valid and appropriate insurance at all times which will be consistent with statutory and legal requirements and consistent with the range of services undertaken by the Provider. The Provider must have Public Liability Insurance with a minimum insurance of £5,000,000 in relation to any incident, and to provide a copy of the insurance certificate to the Council following a claim.

It is the Provider’s responsibility to meet any claims for compensation as a result of negligence on behalf of the Provider in achieving its responsibilities under this Agreement.

___________________________________________________________

The procurement process for this tender will follow an Open procedure. This will be done in two stages:

i) Selection Stage

ii) Award Stage

In the Selection Stage, the document will be scored and marked to ensure that it is compliant and to ensure that the minimum threshold has been reached on the relevant questions.

You will have to pass every element in the Selection Stage in order to be considered for the Award Stage.

Applicants must pass EVERY element in the Selection Stage in order to qualify for the Award Stage.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Suppliers Instructions How to Express Interest in this Tender

1. Register your company on the eTenderwales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk and click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete. You will shortly receive an email with your unique password (please keep this secure)

2. To express an Interest in the tender :

- Login to the portal with the username/password and click the “Open Access PQQs/ITTs” link. (These are Pre-Qualification Questionnaires open to any registered supplier)

- Click on the relevant ITT to access the content and click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the PQQ/ITT into your “My PQQs/ITTs” page. (This is a secure area reserved for your projects only)

- Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender - You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon–Fri (8am– 6pm) on: - eMail: help@bravosolution.co.uk - Phone: 0800 069 8634

If you have a question regarding the tender itself, please use the messaging facility within the system.

Sonia Evans from Business Wales is also available to help with tender bids if needed. Phone number: 01745 585025.

Further information on completing the tender on etenderwales

This tender process consists of a pre-qualification element and then a tender for each lot.

You MUST complete the PQQ and only those who are successful at this stage, will have the remainder of their submission assessed.

You are then required to complete the relevant ITT associated with the Lot(s) you are tendering for. You will see 4 ITTs listed but you are only required 2 of these, either in English or in Welsh.

If any part of this is unclear, please use the messaging facility within E-tenderwales and we will endeavour to explain further.

(WA Ref:113688)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice