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Notice Details

Title: Invitation to Tender for the Provision of People Management Software
Published by: Public Services Ombudsman for Wales - Ombwdsmon Gwasanaethau Cyhoeddus Cymru
Publication Date: 06/09/2021
Deadline Date: 24/09/2021
Deadline Time: 17:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: The Ombudsman is inviting tenders for the provision of People Management software. PSOW currently uses separate software for the following tasks/functions:
• Time keeping (clocking in and out, requesting annual/flexi leave)
• Employee HR records (including absences)
• Employee training records
• Recruitment & Onboarding
• Payroll
Ideally PSOW would like one system that can run all of the above. The intention is that the system will provide self service for managers to access their team’s information, staff to access their own personal information and HR to be able to drawdown data such as equality data and Welsh language preference and full reporting functionality.

This notice is also available in the following languages:

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Public Services Ombudsman for Wales - Ombwdsmon Gwasanaethau Cyhoeddus Cymru

1 Ffordd yr Hen Gae, Pencoed,

Bridgend

CF35 5LJ

UK

Andrew Jenkins

+44 3007900203

andrew.jenkins@ombudsman.wales

+44 1656641199
http://www.ombudsman.wales/ https://www.ombwdsmon.cymru/
www.sell2wales.gov.wales
www.sell2wales.gov.wales

1.2

Address from which documentation may be obtained


Public Services Ombudsman for Wales - Ombwdsmon Gwasanaethau Cyhoeddus Cymru

1 Ffordd yr Hen Gae, Pencoed,

Bridgend

CF35 5LJ

UK

Andrew Jenkins

+44 3007900203

andrew.jenkins@ombudsman.wales

+44 1656641199
http://www.ombudsman.wales/ https://www.ombwdsmon.cymru/

1.3

Completed documents must be returned to:


Public Services Ombudsman for Wales - Ombwdsmon Gwasanaethau Cyhoeddus Cymru

1 Ffordd yr Hen Gae, Pencoed,

Bridgend

CF35 5LJ

UK

Andrew Jenkins

+44 3007900203

andrew.jenkins@ombudsman.wales

+44 1656641199
http://www.ombudsman.wales/ https://www.ombwdsmon.cymru/

2 Contract Details

2.1

Title

Invitation to Tender for the Provision of People Management Software

2.2

Description of the goods or services required

The Ombudsman is inviting tenders for the provision of People Management software. PSOW currently uses separate software for the following tasks/functions:

• Time keeping (clocking in and out, requesting annual/flexi leave)

• Employee HR records (including absences)

• Employee training records

• Recruitment & Onboarding

• Payroll

Ideally PSOW would like one system that can run all of the above. The intention is that the system will provide self service for managers to access their team’s information, staff to access their own personal information and HR to be able to drawdown data such as equality data and Welsh language preference and full reporting functionality.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=113786.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

48000000 Software package and information systems
72000000 IT services: consulting, software development, Internet and support
72200000 Software programming and consultancy services
72210000 Programming services of packaged software products
72211000 Programming services of systems and user software
72212000 Programming services of application software
72230000 Custom software development services
72232000 Development of transaction processing and custom software
72250000 System and support services
72254000 Software testing
72260000 Software-related services
72261000 Software support services
72262000 Software development services
72263000 Software implementation services
72265000 Software configuration services
72266000 Software consultancy services
72267000 Software maintenance and repair services
72267100 Maintenance of information technology software
1017 Bridgend and Neath Port Talbot

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage - Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

Time-limit for receipt of completed tenders
    24-09-2021  Time  17:00

Estimated award date
 01-11-2021

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN  CY 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

The tender documents relating to this procurement arrangement have been published in the Welsh and English languages.

(WA Ref:113786)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

Tender Specification - People Management Software ENG
Tender Specification - People Management Software CYM

5.3

Publication date of this notice

 06-09-2021

Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: andrew.jenkins@ombudsman.wales
Admin Contact: andrew.jenkins@ombudsman.wales
Technical Contact: N/a
Other Contact: andrew.jenkins@ombudsman.wales

Commodity Categories

Commodity Categories
IDTitleParent Category
72230000Custom software development servicesSoftware programming and consultancy services
72232000Development of transaction processing and custom softwareCustom software development services
72000000IT services: consulting, software development, Internet and supportComputer and Related Services
72267100Maintenance of information technology softwareSoftware maintenance and repair services
72212000Programming services of application softwareProgramming services of packaged software products
72210000Programming services of packaged software productsSoftware programming and consultancy services
72211000Programming services of systems and user softwareProgramming services of packaged software products
72265000Software configuration servicesSoftware-related services
72266000Software consultancy servicesSoftware-related services
72262000Software development servicesSoftware-related services
72263000Software implementation servicesSoftware-related services
72267000Software maintenance and repair servicesSoftware-related services
48000000Software package and information systemsComputer and Related Services
72200000Software programming and consultancy servicesIT services: consulting, software development, Internet and support
72261000Software support servicesSoftware-related services
72254000Software testingSystem and support services
72260000Software-related servicesSoftware programming and consultancy services
72250000System and support servicesSoftware programming and consultancy services

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
06/09/2021 Tender Specification - People Management Software ENG Tender Specification - People Management Software ENG150.10 KB23
06/09/2021 Tender Specification - People Management Software CYM Tender Specification - People Management Software CYM180.48 KB11

Replaced Documents

There are no previous versions of these documents

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