Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Foreign, Commonwealth and Development Office
Abercrombie House, Eaglesham Road
East Kilbride
G75 8AE
UK
Contact person: Jan Gillon
Telephone: +44 1355843292
E-mail: jan.gillon@fcdo.gov.uk
NUTS: UKM95
Internet address(es)
Main address: https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
Address of the buyer profile: https://www.gov.uk/government/organisations/foreign-commonwealth-development-office/about/procurement
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://dfid.proactisportal.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://dfid.proactisportal.com
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Other: International Development Monitoring and Evaluation
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Proj 10174 Global Evaluation and Monitoring Framework Agreement (GEMFA)
Reference number: DN1261
II.1.2) Main CPV code
75211200
II.1.3) Type of contract
Services
II.1.4) Short description
FCDO seeks to establish a new Global Evaluation Monitoring Framework Agreement (GEMFA) to ensure the provision of efficient and effective expert services for the design and implementation of monitoring and/or monitoring evaluation and learning (MEL) of programmes delivered by FCDO and other Government Departments.
The Framework will be awarded for an initial two year period with the option for two x twelve month extensions.
The Framework will be awarded under a lotted structure with provision for competition between framework suppliers for higher value assignments (over £600K) and with a rotational round robin approach for lower value assignments (under £600K) . Framework participants will be required to provide monitoring and/or monitoring, evaluation and learning expertise across a range of geographical regions and thematic areas for development and diplomacy work.
The lots are:
Lot 1 - Monitoring High Value Lot (>£600k) with mini-competition
Lot 2 - Monitoring Low Value Lot (< £600k) with round robin
Lot 3 - Monitoring, Evaluation and Learning (MEL) High Value Lot (>£600k) with mini-competition
Lot 4 - Monitoring, Evaluation and Learning (MEL) Low Value Lot (< £600k) with round robin
Frameworks Participants may submit tenders for either high value lots (Lots 1 & 3) OR low value lots (Lots 2 & 4) .
Lead Framework participants on high value lots will not be permitted to participate on any of the low value lots as either a lead supplier or a subcontractor. Lead Framework participants on the low value lots (Lots 2 & 4) will be permitted to act as a subcontractor on the high value lots.
II.1.5) Estimated total value
Value excluding VAT:
150 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Frameworks Participants may submit tenders and be awarded a place on up to two high value lots (Lots 1 & 3) OR up to two low value lots (Lots 2 & 4) .
Lead Framework participants on high value lots will not be permitted to participate on any of the low value lots as either a lead supplier or a subcontractor.
Lead Framework participants on the low value lots (Lots 2 & 4) will be permitted to act as a subcontractor on the high value lots.
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Monitoring High Value Lot (>£600k) with mini-competition
II.2.2) Additional CPV code(s)
79400000
79419000
II.2.3) Place of performance
NUTS code:
UKM95
II.2.4) Description of the procurement
Lot 1 - Monitoring High Value Lot (>£600k) with mini-competition
This monitoring lot will cover all independent and third-party monitoring assignments with a value of over £600K .
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/05/2022
End:
29/05/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for a further two periods of up to 12-months each (subject to ongoing need)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Monitoring Low Value Lot (< £600k) with round robin
II.2.2) Additional CPV code(s)
79400000
79419000
II.2.3) Place of performance
NUTS code:
UKM95
II.2.4) Description of the procurement
Lot 2 - Monitoring Low Value Lot (< £600k) with round robin
This monitoring lot will cover all independent and third-party monitoring assignments with a value of up to and including £600K .
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/05/2022
End:
29/05/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for a further two periods of up to 12-months each (subject to ongoing need)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Monitoring, Evaluation and Learning (MEL) High Value Lot (>£600k) with mini-competition
II.2.2) Additional CPV code(s)
79400000
79419000
II.2.3) Place of performance
NUTS code:
UKM95
II.2.4) Description of the procurement
Monitoring, Evaluation and Learning (MEL) High Value Lot (>£600k) with mini-competition
This monitoring, evaluation, and learning (MEL) lot will cover all evaluation assignments as well as assignments that include both monitoring and evaluation, including the procurement of MEL units which act as a learning partner throughout the lifespan of the programme. These MEL lots will cover all types of evaluations, including impact evaluations, process evaluations and value for money evaluation. They will also cover any additional learning assignments such as portfolio evaluations, synthesis work, reviews, evaluability assessments or results verification exercises.
This lot will cover all Monitoring, Evaluation and Learning assignments with a value of over £600K .
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/05/2022
End:
29/05/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for a further two periods of up to 12-months each (subject to ongoing need)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Monitoring, Evaluation and Learning (MEL) Low Value Lot (< £600k) with round robin
II.2.2) Additional CPV code(s)
79400000
79419000
II.2.3) Place of performance
NUTS code:
UKM95
II.2.4) Description of the procurement
Monitoring, Evaluation and Learning (MEL) Low Value Lot (< £600k) with round robin
The monitoring, evaluation, and learning (MEL) lot will cover all evaluation assignments as well as assignments that include both monitoring and evaluation, including the procurement of MEL units which act as a learning partner throughout the lifespan of the programme. These MEL lots will cover all types of evaluations, including impact evaluations, process evaluations and value for money evaluation. They will also cover any additional learning assignments such as portfolio evaluations, synthesis work, reviews, evaluability assessments or results verification exercises. This lot will cover all Monitoring, Evaluation and Learning assignments with a value of up to and including £600K .
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/05/2022
End:
29/05/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for a further two periods of up to 12-months each (subject to ongoing need)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 40
Justification for any framework agreement duration exceeding 4 years:
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 233-576570
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/11/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
01/11/2021
Local time: 12:00
Place:
Electronic through Esourcing system
Information about authorised persons and opening procedure:
Buyer as detailed above and or Procurements tender team only accessing the FCDO eSourcing platform.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Foreign Commonwealth and Development Office
Eaglesham Road, East Kilbride G75 8EA United Kingdom
East Kilbride
G75 8EA
UK
Telephone: +44 1355843509
E-mail: pauline.walsh@fcdo.gov.uk
Internet address(es)
URL: https://dfid.proactisportal.com
VI.5) Date of dispatch of this notice
06/09/2021