Modification notice

Modification of a contract/concession during its term

Section I: Contracting entity

I.1) Name and addresses

Section II: Object

II.1) Scope of the procurement

II.2) Description

Section IV: Procedure

IV.2) Administrative information

Section V: Award of contract/concession

Lot No: 1

Contract No: C219/2018/2019

Title: - Lot 1: The Integration Centre

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

19/02/2019

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor/concessionaire

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot: /concession: 500 000.00  GBP

Section VI: Complementary information

VI.3) Additional information

(WA Ref:113683)

VI.4) Procedures for review

VI.5) Date of dispatch of this notice

06/09/2021

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

VII.1.1) Main CPV code

80000000

VII.1.2) Additional CPV code(s)

75130000

75200000

98000000

VII.1.3) Place of performance

NUTS code:

UKL

VII.1.4) Description of the procurement

Provision of four physical locations for refugees to access the Integration Centre – in Cardiff, Swansea, Newport and Wrexham.

- Ensure refugees’ needs are understood in a holistic way to support them to address barriers to integration, most notably through access to ESOL and employment.

- Provide ongoing mentoring support to refugees who have accessed the service to support and monitor progression towards integration.

- Provision of appropriate employability training to ensure beneficiaries’ potential can be met.

- Effective partnership working between the Integration Centre, ESOL services, employability programmes and others to ensure that beneficiary needs are properly considered and met.

- Develop a legacy for this service through evaluating a range of approaches to improve the integration of refugees, which can be utilised by the Client to embed inclusive practices in mainstream services.

The modification relates to Lot1 only.

VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 15

VII.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the procurement: 800 254.00 GBP

The contract/concession has been awarded to a group of economic operators: No

VII.1.7) Name and address of the contractor/concessionaire

VII.2) Information about modifications

VII.2.1) Description of the modifications

The contract was due to end on 31st December 2020 with a maximum original contract value for lot 1 of 500,000 GBP. However during the COVID pandemic a 12 month variation was proceeded with under regulation 72 e and now another variation is being progressed under regulation 72 c in order to make full benefit of the programme funds granted which we have not been able to spend fully due to the Covid-19 pandemic and to support an effective closure of the project. The total value of Lot 1 will be 800,254 GBP and will expire on 31 March 2022. During the extension period we would maintain new beneficiary enrolment for January but not aim to take on any new beneficiaries after this point. February and March 2022 would offer us an exclusive focus on support for existing beneficiaries and project wrap-up. This period of wrap-up would support conversations to ensure other integration services are learning lessons from our project and are as inclusive as possible. It would also enable us to ensure all records are properly transferred, stored and destroyed from partner systems, where appropriate.

VII.2.2) Reasons for modification

Need for additional works, services or supplies by the original contractor/concessionaire

Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:

To maintain services at full capacity until the end of 2021 without a break in service provision and no start up costs- this is a time bound European funded programme and the funding comes to an end in March 2022- there would be considerable duplication of costs should a re-tender take place. The extension could not have been predicted as part of the initial contract as we could not predict the underspends on project costs at that time and the impact of the COVID pandemic. It is unlikely that we will have sufficient time to re-procure the contract without major disruption to the current services being delivered. Should the service provision not continue, service users, in this case refugees, will be negatively affected across Wales as this service provides important language and integration services

VII.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)

Value excluding VAT: 500 000.00 Currency: GBP

Total contract value after the modifications

Value excluding VAT: 800 254.00 Currency: GBP