University of Newcastle upon Tyne t/a Newcastle University

King's Gate

Newcastle upon Tyne

NE1 7RU

UK

Contact person: Mr Steven Hogg

E-mail: steven.hogg@ncl.ac.uk

NUTS: UKC22

Internet address(es)

Main address: https://www.ncl.ac.uk

Address of the buyer profile: https://www.ncl.ac.uk

II.1.1) Title

Reference number: DN568353

II.1.2) Main CPV code

50711000

II.1.3) Type of contract

Services

II.1.4) Short description

The University wishes to appoint a suitable Contractor to upgrade or replace the eBMS system, to an agreed plan and programme, resulting in a single fire alarm monitoring system to allow users to control and monitor all the fire alarm systems in the building or Campus as well as providing an open platform for integration of other systems on site.

To include but not limited to:

• maintaining both the existing systems whilst upgrading eBMS to CrossTalk 3, or replacing the eBMS system;

• migrating the Bold system to the new fire alarm monitoring system;

• interfacing the new system directly with Planon to allow defects to be raised automatically direct to the fire alarm service company without the need for helpdesk intervention;

• interfacing the new system directly with CCTV and intruder alarm systems / security software;

• developing the new system to raise an automatic defect request to service providers or internal teams for all alarms;

• maintenance and expansion of the new fire alarm monitoring system;

• Provision of training and system/user documentation in Microsoft Office and PDF formats.

A smooth changeover of equipment and systems is required to make sure that monitoring continues to operate correctly and that there will be no down time or risk to business through a failure to maintain alarm delivery.

The University is relying on Contractor’s expertise and knowledge of the appropriate systems and hardware to identify all requirements and costs for the Contract.

Documents can be accessed free of charge on the University's e-tender system at

https://procontract.due-north.com/Login

All enquiries and questions regarding this tender should be submitted through the e-tender

system

The deadline for receipt of tenders is 15th October 2021 12pm.

II.1.6) Information about lots

This contract is divided into lots: No

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Mandatory, Discretionary and Qualitative Exclusion Questions are included separately on the

e-tender system. These are Pass/Fail questions. A submission that fails on any of the

Mandatory or Discretionary Exclusion questions will automatically be excluded from the

tender process unless the Contractor can demonstrate they have taken remedial actions to

ensure there is no reoccurrence of the offence. A Contractor who fails any of the Qualitative

Exclusion question will automatically be excluded from the tender process. Contractors who

have passed the requirements will have their tenders assessed against the criteria stated in

the Invitation to Tender.

BAFE Approval - All Contractors must be BAFE approved, or equivalent. Evidence of your accreditation must be submitted as part of your tender submission.

If offering an alternative qualification, Contractors must demonstrate/evidence as part of their response how this is equivalent to BAFE approval.

FIA Approval - All Contractors must be FIA approved, or equivalent. Evidence of your accreditation must be submitted as part of your tender submission.

If offering an alternative qualification, Contractors must demonstrate/evidence as part of their response how this is equivalent to FIA approval.

NICEIC Approval - All Contractors must be NICEIC approved, or equivalent. Evidence of your accreditation must be submitted as part of your tender submission.

If offering an alternative qualification, Contractors must demonstrate/evidence as part of their response how this is equivalent to NICEIC approval.

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 15/10/2021

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 15/10/2021

Local time: 12:30

VI.4.1) Review body

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The University will incorporate a standstill period at the point information on the award of the

contract is communicated to tenderers. That notification will provide full information on the

award decision. The standstill period, which will be for a minimum of 10 calendar days,

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provides time for unsuccessful tenderers to challenge the award decision before the

contract is entered into.

The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who

have been harmed or are at risk of harm by a breach of the rules to take action in the High

Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive

knowledge of breach.