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Summary

OCID:
Published by:: Ministry of Justice.
Authority ID:: AA79552
Publication date:: 10 September 2021
Deadline date:: 07 September 2029
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The Ministry of Justice (MoJ) is a major government department, at the heart of the UK justice system. The MoJ is responsible for everything that goes into running the UK’s criminal and civil justice systems. This includes 500 courts and tribunals and 121 prisons.

Her Majesty’s Prison and Probation Service (HMPPS) is a division within the MoJ that is responsible for the prison estate. The establishment of a Minor Works Dynamic Purchasing System (MWDPS) will, in the main, be used for works on the prison estate, providing an alternative route to market in relation to construction project work plus some maintenance and resultant remedial small scope high impact works under £1,000,000 GBP.

The MWDPS may be used for any repairing obligations managed by the MoJ (Courts, Tribunals, HQ and some Home Office buildings).

Gov Facility Services Limited is responsible for the total facilities management of 48 prisons across the South of England and will use the MWDPS to source Subcontractors.

The MWDPS platform for vetting contractors will be hosted and managed by Constructionline. To apply for a place on the MWDPS a Contractor will need to:

1. apply for a Constructionline membership. An Associate membership is free of charge and can be accessed through the following link https://www.constructionline.co.uk/products-services/membership/associate-membership/

2. register for the DPS using this link https://www.constructionline.co.uk/buyers/public-sector/ministry-of-justice/

Any suitable future requirements identified shall be advertised and competed through the Minor Works Dynamic Purchasing System. Interested parties should therefore seek to qualify onto the MWDPS.

The MoJ is committed to supporting the Government's drive to open competition and increase opportunities for Small and Medium Enterprise (SME) Contractors. The MoJ would encourage all SMEs who are interested in participating in this procurement to register their interest.

The noted 5 Lots are further divided into work Categories, which are detailed within the tender documents. A Contractor may apply for more than one Category and select their area of operation.

Individual call off project durations may be as short as 2 weeks but could be as long as 9 months. Maintenance contracts may be let for in excess of one year.

The MoJ reserves the right not to commence any formal procurement process, discontinue any procurement it commences, reject all or any of the bids for the competition and not to award any contracts. The MoJ reserves the right (in its absolute discretion) to amend the information stated in this Notice at the time of issue of any further notice(s) or at any time, without any liability on its part

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Ministry of Justice.

102 Petty France

London

SW1H 9AJ

Contact person: Angela Phillips

Telephone: +44 02033343555

E-mail: CCMD-MWDPS@justice.gov.uk

NUTS: UK

Internet address(es)

Main address: https://www.gov.uk/government/organisations/ministry-of-justice

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.constructionline.co.uk/buyers/public-sector/ministry-of-justice/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://www.constructionline.co.uk/buyers/public-sector/ministry-of-justice/

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

MoJ Minor Works Dynamic Purchasing System

II.1.2) Main CPV code

45000000

II.1.3) Type of contract

Works

II.1.4) Short description

The Ministry of Justice (MoJ) (the "Authority") seeks to establish a Dynamic Purchasing System for Minor Works (MWDPS) and is inviting applications from suitably qualified and experienced Contractors. The contract will cover construction, maintenance and repair works to the MoJ estate. In the main, this includes prison establishments but may also include courts, tribunals, Home Office controlled and corporate buildings.

The MWDPS will also be made available for use by Gov. Facility Services Limited (a MoJ wholly owned company) to source subcontractors to support its maintenance and project activities.

Call-off contracts let under the MWDPS will have a maximum contract value of £1,000,000 GBP, however we expect the majority of projects to have a contract value of <£500,000 GBP.

The procurement will be undertaken in accordance with Regulation 34 of the Public Contracts Regulations 2015.

The MWDPS will operate across England, Wales and Scotland and is divided into five (5) headline Lots:-

- Building Structure and Groundworks,

- Mechanical Engineering incl. HVAC,

- Electrical Engineering incl. Security,

- Demolition Work

- Multidisciplinary Construction Work

There is a desire to attract a broad range of Contractors to be part of the MWDPS. The number of Contractors appointed to the MWDPS is unlimited.

The MWDPS will initially be in operation for Four (4) years with an option to extend for a further two (2), two (2) year terms, at the sole discretion of the Authority, making a total of eight (8) years. However, the duration may be varied (reduced or extended) in line with emerging business needs.

The estimated spend for the first 4 years of the MWDPS is £296,000,000 GBP (£74,000,000 GPB per annum made up of £64,000,000 GBP per annum for project work and £10,000,000 per annum for maintenance related activity).

The MWDPS, in itself, is not a works contract. Call Off Competitions will be held under the MWDPS for specific Projects or maintenance contracts. The proposed terms and conditions to be used for the Call Off Contracts are the NEC: Engineering & Construction Short Contract for Project Work and the NEC Term Services Contract for maintenance work, however consideration is also being given to a bespoke set of terms and conditions for straightforward or very low value works.

II.1.5) Estimated total value

Value excluding VAT: 590 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

09331000

42160000

43328000

44211000

44211100

44212310

44221300

44613700

45100000

45110000

45112700

45210000

45213150

45213400

45216112

45216113

45222300

45233000

45233141

45261000

45262100

45262500

45262660

45300000

45310000

45312100

45312200

45313000

45315100

45320000

45321000

45330000

45331000

45340000

45343000

45350000

45351000

45400000

45410000

45421141

45421148

45430000

45432110

45432111

45440000

45441000

45442110

45450000

45451000

45453000

45453100

50230000

50413200

50500000

50531200

50610000

50700000

50710000

50720000

50750000

50883000

51310000

77314000

90650000

II.2.3) Place of performance

NUTS code:

UKC

UKD

UKE

UKF

UKG

UKH

UKI

UKJ

UKK

UKL

UKM

Main site or place of performance:

Across England, Wales and Scotland.

II.2.4) Description of the procurement

The MWDPS may be used for any repairing obligations managed by the MoJ (Courts, Tribunals, HQ and some Home Office buildings).

Gov Facility Services Limited is responsible for the total facilities management of 48 prisons across the South of England and will use the MWDPS to source Subcontractors.

The MWDPS platform for vetting contractors will be hosted and managed by Constructionline. To apply for a place on the MWDPS a Contractor will need to:

2. register for the DPS using this link https://www.constructionline.co.uk/buyers/public-sector/ministry-of-justice/

Any suitable future requirements identified shall be advertised and competed through the Minor Works Dynamic Purchasing System. Interested parties should therefore seek to qualify onto the MWDPS.

The noted 5 Lots are further divided into work Categories, which are detailed within the tender documents. A Contractor may apply for more than one Category and select their area of operation.

Individual call off project durations may be as short as 2 weeks but could be as long as 9 months. Maintenance contracts may be let for in excess of one year.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 590 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Tender documentation issued by government departments for contracts exceeding £10,000 GBP over the life of the contract are published online at https://www.gov.uk/contracts-finder. Any contracts awarded as a result of this procurement will be published on this website, subject to the statutory grounds for redaction as set out in the FOI Act 2000.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2021/S 000-009764

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 07/09/2029

Local time: 23:59

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

The High Court of England and Wales

Royal Courts of Justice, Strand