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Summary

OCID:
Published by:: The London Borough of Havering
Authority ID:: AA72798
Publication date:: 11 September 2021
Deadline date:: 11 October 2021
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The successful bidder (the “Contractor”) will provide the following services in the delivery of the Contract:

a) Waste Collection and Recycling Services:

a. Household Residual Waste collection;

b. Household Dry Recycling collection;

c. Household Garden Waste collection;

d. Household Bulky Waste and White Goods collection;

e. Household Clinical Waste collection;

b) Cleansing Services:

a. Mechanical and manual cleansing;

b. Litter bin;

c. Intensive cleaning and hot spot work;

d. Subways, bridges and footbridges;

e. Car parks cleansing;

f. Market Area cleansing;

g. Public convenience;

h. Removal of fly-tipped materials and abandoned waste;

i. Graffiti and fly posting removal;

j. Dead animals clearance;

k. Seasonal leaf fall management;

l. Weed control service on hardstanding areas;

m. Special events cleansing;

n. High speed road cleansing; and

o. Salt/grit bins.

c) Other Services:

a. Container Management;

b. Out of hours and emergency service

Furthermore, the Contractor may be required to provide the following Provisional Services:

a) Commercial Waste collection

b) Commercial Dry Recycling collection

The Contractor may also be required to make Anticipated Changes to the services during the Contract, which are more fully set out in the procurement documents.

The Authority may require the Contractor to provide the Provisional Services and Anticipated Changes under the Contract, but does not commit to doing so. The procurement documents provide further information about these elements of the services.

In the delivery of the Contract, the Authority requires the achievement of the following key strategic outcomes:

Strategic Outcome 1: The Contractor delivers waste collection and street cleansing services which make Havering Cleaner, Safer, Prouder, Together. The Contract:

• improves the way in which Havering looks and feels;

• makes Havering a cleaner and tidier place;

• makes people feel better about their surroundings; and

• makes a positive impact on social, environmental and economic sustainability.

Strategic Outcome 2: The Contractor delivers maximum value for money for the cost of the Services and achieves the Authority’s outcome of maintaining and enhancing its financial position.

Strategic Outcome 3: The parties work together and share their respective responsibilities to implement the waste hierarchy. The Contractor delivers solutions to help the Authority continuously reduce waste and increase the recycling and composting performance. Key Performance Indicators (KPIs) are set to monitor and report performance. These actions contribute positively to work towards:

• the achievement of the recycling targets set out in the local plans, including the Reduction and Recycling Plans, Our Waste, Our Resources Strategy and the prevailing East London Joint Waste Strategy. The recycling and composting targets achieved in the Authority contribute to the Mayor of London’s recycling and composting targets in the London Environment Strategy for local authorities to collectively recycle 50% of Local Authority Collected Waste by 2025; and

• the reduction of the greenhouse gas (GHG) emissions from the operations of the services to work towards the achievement of the Mayor's Emissions Performance Standard (EPS) and the Havering Climate Action Plan.

Strategic Outcome 4: Technological change is embraced throughout the Contract and opportunities offered by rapid technological advancements are harnessed.

The procurement is undertaken pursuant to the competitive dialogue procedure. Economic operators will need to register on the portal in order to participate and the registration is free. All procurement documentation is available from and all communication is to be conducted via the por

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

The London Borough of Havering

Town Hall, Main Road

Romford

RM1 3BB

Contact person: Peter Gay

E-mail: IntegratedPublicRealm@havering.gov.uk

NUTS: UKI52

Internet address(es)

Main address: www.havering.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.capitalesourcing.com

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

www.capitalesourcing.com

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Integrated Recycling, Waste Collection and Street Cleansing Contract

II.1.2) Main CPV code

90000000

II.1.3) Type of contract

Services

II.1.4) Short description

London Borough of Havering (the “Authority”) invites expressions of interest from suitably qualified and experienced organisations for the provision of its Integrated Recycling, Waste Collection and Street Cleansing Contract (the “Contract”).

The services under the Contract will include waste collection and recycling services, cleansing services, and other supporting services.

In addition to the core elements of the services, there are a number of services which are included in the procurement and in the potential scope of the Contract, which are more fully set out in the procurement documents, and referred to as ‘Provisional Services’ and ‘Anticipated Changes’.

The Authority is in the process of developing a depot solution for the Waste and Recycling Services, which shall be a matter of dialogue with the Bidders and interested applicants are referred to the procurement documentation for information. The Authority intends to make some site(s) available for the provision of the Services. The Contractor may also make their own depot/facilities available for the provision of the Services. In relation to the provision of vehicles and any provision of finance for vehicles, interested applicants are referred to the procurement documentation for information.

Interested applicants are further directed to Section VI.3 below for further details in relation to the Contract, including information about the scope of services, length of contract and estimated value.

II.1.5) Estimated total value

Value excluding VAT: 176 300 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

50100000

90500000

90511000

90511200

90511300

90511400

90512000

90514000

90520000

90524100

90600000

90610000

90611000

90612000

90620000

90630000

90690000

90700000

90900000

II.2.3) Place of performance

NUTS code:

UKI52

Main site or place of performance:

London Borough of Havering

II.2.4) Description of the procurement

The successful bidder (the “Contractor”) will provide the following services in the delivery of the Contract:

a) Waste Collection and Recycling Services:

a. Household Residual Waste collection;

b. Household Dry Recycling collection;

c. Household Garden Waste collection;

d. Household Bulky Waste and White Goods collection;

e. Household Clinical Waste collection;

b) Cleansing Services:

a. Mechanical and manual cleansing;

b. Litter bin;

c. Intensive cleaning and hot spot work;

d. Subways, bridges and footbridges;

e. Car parks cleansing;

f. Market Area cleansing;

g. Public convenience;

h. Removal of fly-tipped materials and abandoned waste;

i. Graffiti and fly posting removal;

j. Dead animals clearance;

k. Seasonal leaf fall management;

l. Weed control service on hardstanding areas;

m. Special events cleansing;

n. High speed road cleansing; and

o. Salt/grit bins.

c) Other Services:

a. Container Management;

b. Out of hours and emergency service

Furthermore, the Contractor may be required to provide the following Provisional Services:

a) Commercial Waste collection

b) Commercial Dry Recycling collection

The Contractor may also be required to make Anticipated Changes to the services during the Contract, which are more fully set out in the procurement documents.

In the delivery of the Contract, the Authority requires the achievement of the following key strategic outcomes:

Strategic Outcome 1: The Contractor delivers waste collection and street cleansing services which make Havering Cleaner, Safer, Prouder, Together. The Contract:

• improves the way in which Havering looks and feels;

• makes Havering a cleaner and tidier place;

• makes people feel better about their surroundings; and

• makes a positive impact on social, environmental and economic sustainability.

Strategic Outcome 2: The Contractor delivers maximum value for money for the cost of the Services and achieves the Authority’s outcome of maintaining and enhancing its financial position.

Strategic Outcome 4: Technological change is embraced throughout the Contract and opportunities offered by rapid technological advancements are harnessed.

Broadly, to express interest economic operators must complete and return responses to the selection questionnaire (SQ) in accordance with the instructions set out in the procurement documentation.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 176 300 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 192

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The particular conditions set out in the contract documents which shall be included in the invitation to participate in dialogue (included in draft with the procurement documentation made available with this contract notice).

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive dialogue

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 11/10/2021

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 09/11/2021

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The Authority’s needs and requirements for the Contract are included in the procurement documentation.

Following submissions of the completed SQs, the Authority will apply the selection stage criteria, as set out in the procurement documentation. The Authority intends to select up to three (3) economic operators to progress from the SQ stage to the invitation to participate in dialogue and invitation to submit detailed solutions stage. The Authority will then commence dialogue with the bidders who have passed the SQ Stage and at the conclusion of these dialogue meetings, bidders will be required to submit their detailed solutions.

Following evaluation of detailed solutions the Authority will invite all the bidders to detailed dialogue sessions. Once the Authority identifies the solution/solutions capable of meeting its needs, dialogue will be concluded and bidders invited to submit a final tender before a preferred bidder is selected that represents the Most Economically Advantageous Tender.

TUPE is likely to apply to this procurement.

Full details of the scope and requirements for the opportunity will be set out in the tender documentation to be issued by the Authority.

The procurement is being managed through the Authority's procurement portal CapitalESourcing: https://www.capitalesourcing.com.

To be able to access the Selection Questionnaire, Selection Questionnaire Guidance and the draft procurement documents, economic operators will need to register their company details on the portal. Interested economic operators are recommended to check that they can access the documents, and any problems should be reported to the helpdesk at CapitalESourcing.

The Authority reserves the right to abandon this procurement process at any stage following the publication of this Notice and/or not to award any contract in respect of this Notice. The Authority further reserves the right to award only part of the opportunity described in this Contract Notice, and/or to omit any part of the Services at any stage and to require bidders to adjust their solutions accordingly.

The estimated value at Sections II.1.5 and II.2.6 is for the entire maximum possible contract period of 16 years. In arriving at the estimated value, the Authority has considered without limitation current value of the services, impact of growth and potential key service change to be permitted under the Contract. However, the estimated value does not take into account indexation of the contract price, which is anticipated to be a mechanism under the Contract, the specific terms of which are to be further explored through dialogue. It is worth noting that should the Anticipated Changes be introduced during the Contract, the estimated value could increase to £262.3m.

The duration provided at Section II.2.7 is for the entire maximum possible contract period. The initial contract period is for 8 years, but may be extended by up to a further 8 years.

All applicants are solely responsible for their costs and expenses incurred in connection with the preparation and submission of the Selection Questionnaire and the procurement process as a whole. Under no circumstances will the Authority or any of its advisors be liable for any costs or expenses borne by any applicant or such applicant's associated organisations or any of its advisors in this process whether the applicant is successful or otherwise.

Applicants should note that the procurement documentation provide indicative information of the Authority’s approach in the procurement process at this stage and are for general information only. The Authority reserves the right to vary, amend and update any aspects of the procurement documentation and final details and versions will be confirmed to those applicants who are invited to participate in dialogue.

VI.4) Procedures for review

VI.4.1) Review body

The High Court

WC2A 2LL

London