Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Acer Trust
c/o Matthew Arnold School, Arnolds Way
Oxford
OX2 9JE
UK
Contact person: Lorraine Ashover
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS: UKJ14
Internet address(es)
Main address: http://acertrust.org.uk/
I.4) Type of the contracting authority
Other: Education institute
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Acer Trust - Catering Services
Reference number: MPN-10177
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
Acer Trust is currently out to tender for the provision of a full daily catering service.The services at the seven Trust schools is a mix of in-house and outsourced provision.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the Trust schools. This will consist of breakfast and morning break at some sites and a full lunch service for each school day at all sites. Across the Trust there are currently 4064 pupils on roll for the academic year 2020/21. Of this figure, 320 pupils are entitled to UIFSM and a further 310 to Free School Meals. TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the catering team (18) are members of the Local Government Pension Scheme and all details are in the tender documentation.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 372 166.00
GBP
II.2) Description
Lot No: Lot 1 - Botley School
II.2.1) Title
Acer Trust - Lot 1
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Botley School, Elms Road, Botley, Oxford, OX2 9JZ
II.2.4) Description of the procurement
Please see tender documents for details of school requirements
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.
Lot No: Lot 2 - Chalgrove Community Primary School
II.2.1) Title
Acer Trust - Lot 2
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Chalgrove Community Primary School, High Street, Chalgrove, Oxon, OX44 7ST
II.2.4) Description of the procurement
Please see tender documentation for full details of the school requirements
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.
Lot No: Lot 3 - Icknield Community College
II.2.1) Title
Acer Trust - Lot 3
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Icknield Community College, Love Lane, Watlington, OX49 5RB
II.2.4) Description of the procurement
Please see tender documentation for full details
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.
Lot No: Lot 4 - Matthew Arnold School
II.2.1) Title
Acer Trust - Lot 4
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Matthew Arnold School, Arnolds Way, Oxford, OX2 9JE
II.2.4) Description of the procurement
Please see tender documentation for full details of school requirements
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.
Lot No: Lot 5 - Stadhampton Primary School
II.2.1) Title
Acer Trust - Lot 5
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Stadhampton Primary School, Cratlands Close, Stadhampton, OX44 7XL
II.2.4) Description of the procurement
Please see tender documentation for full details
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.
Lot No: Lot 6 - Watlington Primary School
II.2.1) Title
Acer Trust - Lot 6
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Watlington Primary School, Love Lane, Watlington, Oxon, OX49 5RB
II.2.4) Description of the procurement
Please see tender documentation for full details of school requirements
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.
Lot No: Lot 7 - Wood Green School
II.2.1) Title
Acer Trust - Lot 7
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Wood Green School, Woodstock Road, Witney, OX28 1DX
II.2.4) Description of the procurement
Please see tender documentation for full details of school requirements
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-002485
Section V: Award of contract
Lot No: 1
Contract No: Botley Primary School
Title: Catering Service - Botley Primary School
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/06/2021
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Cater Link Limited
Earley West, 300 Thames Valley Park
Reading
RG6 1PT
UK
NUTS: UKJ11
Internet address(es)
URL: https://caterlinkltd.co.uk/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 484 367.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: Chalgrove Community Primary School
Title: Catering Service - Chalgrove Community Primary School
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/06/2021
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Cater Link Limited
Earley West, 300 Thames Valley Park
Reading
RG6 1PT
UK
NUTS: UKJ11
Internet address(es)
URL: www.caterlinkltd.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 293 689.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: Icknield Community College
Title: Catering Service - Icknield Community College
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/06/2021
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Dolce Ltd
Lowton Business Park, Newton Road
Lowton
WA3 2AN
UK
NUTS: UKD61
Internet address(es)
URL: www.dolce.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 100 138.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: Matthew Arnold School
Title: Catering Service - Matthew Arnold School
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 5
Contract No: Stadhampton Primary School
Title: Catering Service - Stadhampton Primary School
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/06/2021
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oxfordshire County Council
County Hall, New Road
Oxford
OX1 1ND
UK
NUTS: UKJ14
Internet address(es)
URL: www.oxfordshire.gov.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 115 437.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: Watlington Primary School
Title: Catering Service - Watlington Primary School
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/06/2021
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Cater Link Limited
Earley West, 300 Thames Valley Park
Reading
RG6 1PT
UK
NUTS: UKJ11
Internet address(es)
URL: www.caterlinkltd.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 377 535.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Contract No: Wood Green School
Title: Catering Service - Wood Green School
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Acer Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
High Court
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
15/09/2021