Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Services for Schools Ltd (S4S)
Waterloo House, 4 Waterloo Road
Wolverhampton
WV1 4BL
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.services4schools.org.uk/
I.1) Name and addresses
Bantock Primary School
Aston Street
Wolverhampton
WV3 0HY
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.bantockprimaryschool.co.uk/
I.1) Name and addresses
Lanesfield Primary School
Newman Avenue
Wolverhampton
WV4 6BZ
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.lanesfieldprimary.co.uk/
I.1) Name and addresses
Merridale Primary School
Aspen Way
Wolverhampton
WV3 0UP
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.merridaleprimary.co.uk/
I.1) Name and addresses
Oak Meadow Primary School
Ryan Avenue
Wolverhampton
WV11 2QQ
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.oakmeadowschool.uk/
I.1) Name and addresses
Uplands Junior School
Finchfield Road East
Wolverhampton
WV3 8BA
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.uplandsjuniorschool.org.uk/
I.1) Name and addresses
St Martin’s Multi Academy Trust
Wallace Road, Bradley
Wolverhampton
WV14 8BS
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://smartmat.org.uk/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/tenders/UK-UK-Wolverhampton:-School-catering-services./85YRQ7VX62
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
S4S ~ Cluster 8 ~ Catering Tender
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
This tender process is a collaborative project, undertaken by The Litmus Partnership Ltd on behalf of Services4Schools (S4S). S4S are conducting a Lotted tender process for eight Schools, known as Cluster 8.
II.1.5) Estimated total value
Value excluding VAT:
3 614 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
To respond to these opportunities please click here:
Lot 1 ~ https://litmustms.co.uk/respond/85YRQ7VX62
Lot 2 ~ https://litmustms.co.uk/respond/8S8BN2Y56Y
II.2) Description
Lot No: 1
II.2.1) Title
S4S ~ Cluster 8 ~ Lot 1
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKG39
Main site or place of performance:
Wolverhampton
II.2.4) Description of the procurement
The successful Supplier will be required to provide catering services for the Schools within S4S Cluster 8. This is a Lotted tender project for the following Schools and Trust in Wolverhampton:
Lot 1
Bantock Primary School, Aston Street, Wolverhampton, WV3 0HY
Lanesfield Primary School, Newman Avenue, Wolverhampton, WV4 6BZ
Merridale Primary School, Aspen Way, Wolverhampton WV3 0UP
Oak Meadow Primary School, Ryan Avenue, Wolverhampton, WV11 2QQ
Uplands Junior School, Finchfield Road East, Wolverhampton, WV3 8BA
It is expected that any bidding contractor will submit for all eight Schools as one contract, however, the Trust reserve the right to award their contract separately from the other five Schools, if necessary.
The contract covers the scope for the provision of all catering services within the schools, which is inclusive of all hospitality and free issue requirements.
The duration of the contract being offered is for an initial three-year period commencing on 1 September 2022 and concluding on 31 August 2025, with the potential to then extend for a further period of two years. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The contract being offered within this tender will be on a guaranteed performance basis.
The Cluster is seeking a suitably experienced contractor who is able to evidence working with multiple Schools with varying requirements. The successful contractor will already have, or need to develop, a strong operational base within the West Midlands, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
TUPE is expected to apply. It is possible that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
Within all schools, the Cluster wishes to offer good wholesome healthy eating options within the menus which should be based on the use of fresh ingredients and bakery products sourced through a local supply chain.
The Cluster also wishes to achieve as a result of this tender process;
1.Experienced and insightful contract management to promote good levels of communication and engagement with each School and Trusts.
2.Well-trained catering teams at each school, with a focus by the successful contractor on both craft training and customer service.
3.The provision of a healthy balanced menu that meets nutritional guidelines and is enjoyed by all students.
4.An effective marketing campaign that is suitable and appropriate for each school that should be promoted effectively to both pupils and parents alike.
5.Total transparency with accounts that are clear and easy to understand.
To achieve overall value for money is an objective of this tender – however please note that the Cluster is not obliged to accept the lowest price and the contract award will be in line with the marking matrix published with the tender specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 834 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2022
End:
31/08/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/85YRQ7VX62
Lot No: 2
II.2.1) Title
S4S ~ Cluster 8 ~ Lot 2
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKG39
Main site or place of performance:
Wolverhampton
II.2.4) Description of the procurement
The successful Supplier will be required to provide catering services for the Schools within S4S Cluster 8. This is a Lotted tender project for the following Schools and Trust in Wolverhampton:
Lot 2
St Martin’s Multi Academy Trust, comprising:
St Martin’s CE Primary Academy, Wallace Road, Wolverhampton, WV14 8BS
Field View Primary Academy, Lonsdale Road, Wolverhampton, WV14 7AE
Grove Primary Academy, Caledonia Road, Wolverhampton, WV2 1JA
It is expected that any bidding contractor will submit for all eight Schools as one contract, however, the Trust reserve the right to award their contract separately from the other five Schools, if necessary.
The contract covers the scope for the provision of all catering services within the schools, which is inclusive of all hospitality and free issue requirements.
The duration of the contract being offered is for an initial three-year period commencing on 1 September 2022 and concluding on 31 August 2025, with the potential to then extend for a further period of two years. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The contract being offered within this tender will be on a guaranteed performance basis.
The Cluster is seeking a suitably experienced contractor who is able to evidence working with multiple Schools with varying requirements. The successful contractor will already have, or need to develop, a strong operational base within the West Midlands, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
TUPE is expected to apply. It is possible that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
Within all schools, the Cluster wishes to offer good wholesome healthy eating options within the menus which should be based on the use of fresh ingredients and bakery products sourced through a local supply chain.
The Cluster also wishes to achieve as a result of this tender process;
1.Experienced and insightful contract management to promote good levels of communication and engagement with each School and Trusts.
2.Well-trained catering teams at each school, with a focus by the successful contractor on both craft training and customer service.
3.The provision of a healthy balanced menu that meets nutritional guidelines and is enjoyed by all students.
4.An effective marketing campaign that is suitable and appropriate for each school that should be promoted effectively to both pupils and parents alike.
5.Total transparency with accounts that are clear and easy to understand.
To achieve overall value for money is an objective of this tender – however please note that the Cluster is not obliged to accept the lowest price and the contract award will be in line with the marking matrix published with the tender specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 780 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2022
End:
31/08/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/8S8BN2Y56Y
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/10/2021
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
06/12/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Wolverhampton:-School-catering-services./85YRQ7VX62
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/85YRQ7VX62
GO Reference: GO-2021916-PRO-18916959
VI.4) Procedures for review
VI.4.1) Review body
Services for Schools Ltd (S4S)
Waterloo House, 4 Waterloo Road
Wolverhampton
WV1 4BL
UK
VI.5) Date of dispatch of this notice
16/09/2021