Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
River Learning Trust
c/o Gosford Hill School, Oxford Road,
Kidlington
OX5 2NT
UK
Contact person: Lorraine Ashover
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS: UKJ14
Internet address(es)
Main address: https://riverlearningtrust.org/
I.4) Type of the contracting authority
Other: Education institute
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
River Learning Trust - Catering Services
Reference number: MPN-10162
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
River Learning Trust are currently out to tender for the provision of Catering Services.The Contractors will be responsible for the provision of a full school food catering service for the pupils and staff at the schools. This will consist of breakfast, morning break, after school club a full lunch service for each school day. The Trust has chosen to offer the contracts through a number of Lots. Bidders are able to bid on one, some or all Lots. The Lots have been constructed to maximise competition, to enable bidders of all types to submit and with consideration of the school types and geographic locations. It is important for bidders to note that whilst the schools have been allocated in Lots it is imperative that their own individual requirements are considered and delivered on. Full details for every school are contained in the tender documentation.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
16 011 381.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
River Learning Trust - Lot 1
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Full details in tender documentation
II.2.4) Description of the procurement
Lot 1:The Oxford Academy, Sandy Lane West, Littlemore, Oxford, OX4 6JZWheatley Park School, Holton, Oxford, OX33 1QHPlease see tender documentation for full details of each school's requirements.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot No: 2
II.2.1) Title
River Learning Trust - Lot 2
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Full details in tender documentation
II.2.4) Description of the procurement
Lot 2:Gosford Hill School, Oxford Road, Kidlington, Oxfordshire, OX5 2NTChipping Norton School, Burford Road, Chipping Norton, OX7 5DYPlease see tender documentation for full details of each school's requirements.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot No: 3
II.2.1) Title
River Learning Trust - Lot 3
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKK14
Main site or place of performance:
Full details in tender documentation
II.2.4) Description of the procurement
Lot 3Kingsdown SchoolSeven Fields Primary SchoolPlease see tender documentation for full details of each school's requirements
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot No: 4
II.2.1) Title
River Learning Trust - Lot 4
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Full details in tender documentation
II.2.4) Description of the procurement
Lot 4The Cherwell SchoolThe Swan SchoolPlease see tender documentation for full details of each school's requirements.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot No: 5
II.2.1) Title
River Learning Trust - Lot 5
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Full details in tender documentation
II.2.4) Description of the procurement
Lot 5The Marlborough SchoolPlease see tender documentation for full details of the school's requirements
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot No: 6
II.2.1) Title
River Learning Trust - Lot 6
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Full details in the tender documentation
II.2.4) Description of the procurement
Lot 6Beckley CofE Primary SchoolCutteslowe Primary SchoolGarsington CofE Primary SchoolHorspath Primary SchoolLarkrise Primary SchoolNew Marston Primary SchoolRose Hill Primary SchoolSandhills Primary SchoolWolvercote Primary SchoolPlease see tender documentation for full details of each school's requirements.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot No: 7
II.2.1) Title
River Learning Trust - Lot 7
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Full details in tender documentation
II.2.4) Description of the procurement
Lot 7Charlbury Primary SchoolEdith Moorhouse Primary SchoolMadley Brook CP SchoolMiddle Barton SchoolTower Hill Community Primary SchoolWindrush Primary School (not yet open)Witney Community Primary SchoolPlease see tender documentation for full details of each school's requirements.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-002276
Section V: Award of contract
Lot No: 1
Contract No: River Learning Trust
Title: Catering Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/07/2021
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Edwards and Ward Ltd
The Old Stables, Whitehill Road,
Crowborough
TN6 1JP
UK
NUTS: UKJ22
Internet address(es)
URL: www.edwardsandward.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 3 152 047.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: River Learning Trust
Title: Catering Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/07/2021
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Edwards and Ward Ltd
The Old Stables, Whitehill Road
Crowborough
TN6 1JP
UK
NUTS: UKJ22
Internet address(es)
URL: www.edwardsandward.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 328 992.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: River Learning Trust
Title: Catering Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/07/2021
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Harrison Catering Services Limited
Oxford House, Oxford Road
Thame
OX9 2AH
UK
NUTS: UKJ14
Internet address(es)
URL: www.harrisoncatering.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 428 985.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: River Learning Trust
Title: Catering Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/07/2021
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Culinera Limited
4 Market Square
Amersham
HP7 0DQ
UK
NUTS: UKJ13
Internet address(es)
URL: https://www.culinera.co.uk/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 4 165 904.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: River Learning Trust
Title: Catering Services
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 6
Contract No: River Learning Trust
Title: Catering Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/07/2021
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Dolce Ltd
Dolce Ltd, Lowton Business Park, Newton Road
Lowton
WA3 2AN
UK
NUTS: UKD61
Internet address(es)
URL: www.dolce.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 3 000 688.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Contract No: River Learning Trust
Title: Catering Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/07/2021
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Dolce Ltd
Dolce Ltd, Lowton Business Park, Newton Road
Lowton
WA3 2AN
UK
NUTS: UKD61
Internet address(es)
URL: www.dolce.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 934 765.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
River Learning Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
High Court
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
16/09/2021