II.2.2) Additional CPV code(s)
45111100
45111200
45111213
45111220
45111230
45111240
45111250
45111291
45112100
45112200
45112210
45112310
45112340
45112400
45112500
45112600
45112700
45112710
45113000
45120000
45213100
45213150
45213200
45213210
45213251
45213252
45213260
45213312
45213351
45213352
45213400
45214600
45214610
45214620
45214630
45233123
45233128
45233129
45233140
45233161
45262410
45262800
45311000
45312100
45312200
45314200
45314300
45314310
45314320
45316100
45321000
45331100
45331110
45331200
45331230
45331231
45332000
45341000
45342000
45343000
45350000
45421000
45431000
45432100
45432130
45432210
45440000
71221000
71222000
71223000
71241000
71242000
71245000
71246000
71248000
71311220
71312000
71313100
71313200
71313410
71313420
71313440
71313450
71315100
71315200
71321000
71322500
71325000
71332000
71334000
71410000
71420000
71510000
71610000
71621000
77314000
79314000
90610000
90911000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
The framework agreement will primarily be used by the Council for the development of commercial / industrial space at Dunsbury Park, Havant but may be used by the Council for development works across the entirety of it's nationwide property portfolio including for any further acquisitions made during the term of the framework agreement.
II.2.4) Description of the procurement
Portsmouth City Council - hereafter referred to as the 'Developer' - is seeking expressions of interest from suitably experienced contractors for inclusion on a commercial / industrial focused multi-contractor framework agreement.
The framework agreement will primarily be used by the Developer for the development of commercial / industrial space at Dunsbury Park, Havant but may also be used by the Developer for development works across the entirety of its nationwide property portfolio. For further information regarding Dunsbury Park and current development status please refer to 'Section II.2.14. Additional information' below.
The Developer's target date for award of the framework agreement is 18th January 2022 with formal commencement of the framework agreement following on 31st January 2022.
The framework agreement will run for a term of 4 years during which individual call off contracts may be let for the delivery of construction works and associated pre-construction design services. However, the Developer is targeting to have completed the development of Dunsbury Park within approx. 3 years from the commencement of the framework agreement.
The framework agreement will be established for the sole use of the Developer and will not be available for other UK Contracting Authorities to access.
The Developer estimates that total spend via the agreement for services and works for the development of Dunsbury Park alone could equate to £50M, subject to tenant demand and wider economic conditions. Additional spend associated with the Developer's nationwide property portfolio over the term could equate to a further £20M, producing an upper total agreement estimated spend value of £70M.
The scope of services, works and supplies that may be procured via the framework agreement may cover the entirety of the work types included for within Common Procurement Vocabulary (CPV) codes selected within this Contract Notice, but can be summarised generally as:
• Early Contractor Involvement including but not limited to for reviewing current market conditions and delays being experienced with lead in period on key materials, such as cladding, pre-cast concrete, steel, dock levellers etc.
• Pro-active support in identifying micro and macro environment threats and opportunities
• Site wide Master Planning support
• Site wide Design Code development
• Plot specific Feasibility & Options Appraisal support
• Effective focused management of plot specific sub-contract / supply chain across both stage 1 design and stage 2 constructions activities
• Development of outline design
• Surveys, Modelling & Enabling Works
• Environmental assessments, engagement with approving bodies, gaining of required approvals
• Delivery of significant site preparation, infrastructure and landscaping works as required / appropriate
• Preparation, submission and discharge of planning application and conditions
• Development of detailed design
• Development of costings, programme, work methodologies on 2 stage open book partnership basis
• Construction works on principal contractor basis
• Handover, snagging and defects management
• *Hard FM and other associated services
*The Developer may also utilise the framework agreement to deliver hard facilities management activities such as grounds maintenance, building maintenance, infrastructure maintenance, etc. if required and subject to the interest of framework contractors.
A total of 3-4 contractors will be appointed a place on the framework agreement. The framework agreement will be established via the invitation of tenders from 3-4 shortlisted contractors for the design and construction of Plots 500-502 (approx. 7,000 sqm) at Dunsbury Park. The estimated value of the design and construction works for Plots 500-502 is approx. £8M.
Tenders will be sought following a simplified 2 stage open book partner contracting model. The successful contractor for Plots 500-502 will be awarded the contract for these works plus a place on the framework agreement. The remaining tendering contractors shall be appointed onto the framework agreement and will have the opportunity to tender for future plots.
The Developer will enter into contract with the successful contractor for pre-construction services via the use of suitably amended JCT Pre-Construction Services Agreement (2016) terms. The target date for commencement of pre-construction services corresponds with the framework commencement date of 31st January 2022.
Subject to agreement of design, cost and programme the Developer will then enter into contract for the works via use of suitably amended JCT Design & Build Contract (2016) terms. The Developer is targeting commencement of works on site by the end of May 2022 with works completion targeted for December 2022.
Future call off contracts will generally be let via mini-competition tender but on occasion may also be let via negotiated direct award. The call off procedures will be detailed within the framework agreement terms issued to the shortlisted contractors at subsequent invitation to tender, but in summary are as follows:
MINI-COMPETITION TENDER
• All framework contractors will be invited to submit mini-competition tenders
• The time limit for returns will be reflective of the relative complexity of the technical scope of scheme being procured and the nature of the bidding requirements
• Returns will be subject to detailed assessment by the Developer, its appointed technical project manager and cost consultant
• The award decision will be made via application of the scoring criteria stated within the mini-competition tender documents
NEGOTIATED DIRECT AWARD (via application of any or all of the following)
• Award via application of framework contractor bidding and delivery performance
• Award via application of framework contractor repeat work / extension of existing call off contract considerations
• Award via evidenced consideration of framework contractor capacity, commercial performance, delivery performance and particular experience skill sets at point of call off
The Developer envisages that the majority of call off contracts will be let via 2 stage open book partner contracting models using a suitably amended JCT PCSA (2016) terms for the first stage pre-construction services appointment and a suitably amended JCT Design & Build (2016) terms for the second stage works appointment.
However, the Developer may opt to use single stage lump sum contracting models on a design & build or fully designed basis in the future as appropriate for the particular phase / plot development works package in question.
Similarly the Developer may opt to use any suitably amended set of contractual terms from the entirety of the JCT and NEC4 suite of contracts in the future as appropriate.
Alongside scheme specific commercial bidding requirements for Plots 500-502, shortlisted contractors will be required to submit rates for directly employed key personnel grades and OH/P%. These rates will form the agreed commercial element of the framework agreement in broad accordance with the requirements set out within Regulation 33 of the Public Contracts Regulations (2015).
Contractors will have the ability to apply varying OH/P%s against a range of representative plot sizes set by the Developer at framework agreement tender submission. The Developer will allow contractors to alter their OH/P% and key personnel rates over the term of the framework agreement either via mini-competition tender submission or upon request, subject to providing reasonable notice to the Developer.
In the event of significant prevailing performance and / or capacity issues with the framework agreement the Developer may invite the next ranked contractors who submitted SSQ applications in response to the original call for competition to bid for call off contracts and a subsequent place on the overarching framework agreement, either on a permanent or temporary basis. This may be either via mini-competition tender or negotiated direct award process.
The Developer will establish the framework agreement in broad accordance with the 'Restricted Procedure' as set out within the 'Public Contracts Regulations (2015)'. In the interests of managing bidding costs for all parties the Developer will only invite 3-4 shortlisted contractors to tender following evaluation of initial Supplier Selection Questionnaire (SSQ) applications.
The procurement process will be run in accordance with the following outline programme:
• Issue of FTS Contract Notice - 21.09.21
• Issue of SSQ documentation - 21.09.21
• SSQ submission deadline - 22.10.21, 12:00
• Issue of ITT documentation - 08.11.21
• Tender submission deadline - 06.12.21 12:00
• Notification of award decision - 07.01.22
• Framework commencement - 31.01.22
• Plots 500-502 PCSA commencement - 31.01.22
The SSQ and associated documentation can be accessed via the Developer's e-sourcing solution InTend which will be used to administrate the procurement process. The system is free to use and can be accessed via the link below:
https://in-tendhost.co.uk/portsmouthcc/aspx/home
Application is via completion and submission of the SSQ and associated documentation via InTend by the deadline stated above.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
70 000 000.00Â
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
Application is via completion and submission of a project specific Supplier Status Questionnaire (SSQ). Applications will be assessed via application of the criteria set out within the SSQ documentation.
In the interests of managing bidding costs for all parties the Developer will only invite 3-4 highest scoring shortlisted contractors to tender.
The SSQ documentation is accessible via the Developer's e-sourcing solution which will be used to administrate the procurement process and is accessible free of charge via the link below:
https://in-tendhost.co.uk/portsmouthcc/aspx/home/
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement will primarily be used by the Developer for the development of commercial / industrial space at Dunsbury Park, Havant but may also be used by the Developer for development works across the entirety of its nationwide property portfolio.
The scope of services, works and supplies that may be procured via the framework agreement may cover the entirety of the work types included for within Common Procurement Vocabulary (CPV) codes selected within this Contract Notice, but can be summarised generally as:
• Early Contractor Involvement including but not limited to for reviewing current market conditions and delays being experienced with lead in period on key materials, such as cladding, pre-cast concrete, steel, dock levellers etc.
• Pro-active support in identifying micro and macro environment threats and opportunities
• Site wide Master Planning support
• Site wide Design Code development
• Plot specific Feasibility & Options Appraisal support
• Effective focused management of plot specific sub-contract / supply chain across both stage 1 design and stage 2 constructions activities
• Development of outline design
• Surveys, Modelling & Enabling Works
• Environmental assessments, engagement with approving bodies, gaining of required approvals
• Delivery of significant site preparation, infrastructure and landscaping works as required / appropriate
• Preparation, submission and discharge of planning application and conditions
• Development of detailed design
• Development of costings, programme, work methodologies on 2 stage open book partnership basis
• Construction works on principal contractor basis
• Handover, snagging and defects management
• *Hard FM and other associated services
*The Developer may also utilise the framework agreement to deliver hard facilities management activities such as grounds maintenance, building maintenance, infrastructure maintenance, etc. if required and subject to the interest of framework contractors.
Call off contracts will generally be let via mini-competition tender but on occasion may also be let via negotiated direct award. The call off procedures will be detailed within the framework agreement terms issued to the shortlisted contractors at subsequent invitation to tender, but in summary are as follows:
MINI-COMPETITION TENDER
• All framework contractors will be invited to submit mini-competition tenders
• The time limit for returns will be reflective of the relative complexity of the technical scope of scheme being procured and the nature of the bidding requirements
• Returns will be subject to detailed assessment by the Developer, its appointed technical project manager and cost consultant
• The award decision will be made via application of the scoring criteria stated within the mini-competition tender documents
NEGOTIATED DIRECT AWARD (via application of any or all of the following)
• Award via application of framework contractor bidding and delivery performance
• Award via application of framework contractor repeat work / extension of existing call off contract considerations
• Award via evidenced consideration of framework contractor capacity, commercial performance, delivery performance and particular experience skill sets at point of call off
The Developer envisages that the majority of call off contracts will be let via 2 stage open book partner contracting models using a suitably amended JCT PCSA (2016) terms for the first stage pre-construction services appointment and a suitably amended JCT Design & Build (2016) terms for the second stage works appointment.
However, the Developer may opt to use single stage lump sum contracting models on a design & build or fully designed basis in the future as appropriate for the particular phase / plot development works package in question.
Similarly the Developer may opt to use any suitably amended set of contractual terms from the entirety of the JCT and NEC4 suite of contracts in the future as appropriate.
Alongside scheme specific commercial bidding requirements for Plots 500-502, shortlisted contractors will be required to submit rates for directly employed key personnel grades and OH/P%. These rates will form the agreed commercial element of the framework agreement in broad accordance with the requirements set out within Regulation 33 of the Public Contracts Regulations (2015).
Contractors will have the ability to apply varying OH/P%s against a range of representative plot sizes set by the Developer at framework agreement tender submission. The Developer will allow contractors to alter their OH/P% and key personnel rates over the term of the framework agreement either via mini-competition tender submission or upon request, subject to providing reasonable notice to the Developer.
In the event of significant prevailing performance and / or capacity issues with the framework agreement the Developer may invite the next ranked contractors who submitted SSQ applications in response to the original call for competition to bid for call off contracts and a subsequent place on the overarching framework agreement, either on a permanent or temporary basis. This may be either via mini-competition tender or negotiated direct award process.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Developer is the freehold owner of some 20.8 hectares (49.41 acres) of land adjoining J3 of A3M junction at Waterlooville. The site is marketed under the title of 'Dunsbury Park' and is located at Fitzwygram Way, Hampshire, PO9 4EE.
The Developer commenced direct development of the site in 2014 which to date has encompassed the delivery of road infrastructure, site levelling, utility connections and approx. 35,000 sqm of commercial buildings. The remaining development is currently based on UMC Masterplan 'Option 7'. This comprises 8 no. units with a combined area of approximately 50,000 sqm.
The current occupational position, planning strategy and remaining land for development is included for within the SSQ documentation pack accessible via InTend.