Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Warwickshire Police
n/a
PO Box 4, Woodcote Drive, Leek Wootton
Warwickshire
CV35 7QB
UK
Contact person: Caroline Plane
Telephone: +44 1926415000
E-mail: caroline.plane@warwickshire.pnn.police.uk
NUTS: UKG13
Internet address(es)
Main address: https://www.warwickshire.police.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86783
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Airwave Radio Support Services
Reference number: WP21-0112
II.1.2) Main CPV code
50333000
II.1.3) Type of contract
Services
II.1.4) Short description
Interim contract for onsite and remote support to Police radios.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
210 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50000000
50312000
II.2.3) Place of performance
NUTS code:
UKG13
II.2.4) Description of the procurement
Interim contract for onsite and remote support to Police radios.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation
Radio services are currently delivered to Warwickshire Police via a shared IT Service with West Mercia Police. The two police forces are in the process of splitting following several years of a strategic alliance. It was anticipated that through a management of change process two posts for radio technicians would TUPE to Warwickshire Police. This however did not happen and a subsequent attempt to recruit was also unsuccessful. The roles are highly specialised and require strict vetting.
As such a 3rd party arrangement is required to ensure essential continuity of support of critical police communications equipment in time for October 2021. The services will include support services for the Hand Portables, Fixed Desktop Radios and the Vehicle Radios. Telent were identified by the Warwickshire ICT Team as a supplier with the requisite credentials and security accreditations to provide the services at short notice.
This is an interim arrangement for 1 year with the possibility of extending to two years. Only if the extension is exercised will it supersede the relevant procurement threshold. This contract award is subject to a 10 day mandatory standstill period which will end on midnight Monday 4th October 2021.
This is regarded as an interim arrangement to ensure continuity of service. Warwickshire Police intends to either bring the service back in-house or run a procurement competition in either 2022 or 2023 depending on whether the proposed contract is extended.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: 1
Title: Airwave Radio Support Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/09/2021
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from tenderers from non-EU Member States: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Telent
Point 3, Haywood Road
Warwick
CV34 5AH
UK
NUTS: UKG13
Internet address(es)
URL: https://telent.com/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 210 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The Warwickshire Police & Crime Comissioner
3 Northgate Street
Warwick
CV34 4SP
UK
VI.4.2) Body responsible for mediation procedures
The Warwickshire Police & Crime Comissioner
3 Northgate Street
Warwick
CV34 4SP
UK
VI.5) Date of dispatch of this notice
23/09/2021