Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Prospect Trust
Quatro House Lyon Way, Frimley
Camberley
GU16 7ER
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ2
Internet address(es)
Main address: https://www.theprospecttrust.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/respond/8385467E6A
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Prospect Trust ~ Catering Tender
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide catering services for The Prospect Trust at the following locations:
•The Sixth Form College Farnborough ~ Prospect Avenue, Farnborough, Hampshire, GU14 8JX
•Tomlinscote School ~ Tomlinscote Way, Frimley, Surrey, GU16 8PY
•Frimley Junior School ~ Frimley Green Road, Frimley Green, Camberley, GU16 6ND
II.1.5) Estimated total value
Value excluding VAT:
4 819 278.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
Surrey, East and West Sussex
II.2.4) Description of the procurement
The Prospect Trust is a Multi-Academy Trust (MAT) that currently operates three Academies; The Sixth Form College Farnborough (SFCF), and Tomlinscote School and Frimley Junior School in Frimley. It is the Trust’s intention to further extend the MAT further in the future.
All three academies are highly successful and are well subscribed; The Sixth Form College Farnborough has approximately 4,000 students on the roll, Tomlinscote School approximately 1,450 students and Frimley Junior School approximately 220 students.
The tender project is seeking to appoint a contractor where initiative and innovation will be welcomed for the provision of all services within the existing facilities for the students on roll and the associated 450 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The Trust would want the successful contractor to review the current range of services offered and make recommendations accordingly.
The contract being tendered is for three years in duration from 1 August 2021 to 31 July 2024 and will operate as a Guaranteed Performance Contract, with the successful contractor offering the Trust a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the Trust for the duration of this contract.
The academic year is based on a calendar of 195 days but because of the nature of the studies at all sites, i.e. early departure for Year 11 and Year 13 to undertake their exams, the full cohort of students would be in for only approximately 170 days.
The contract offered covers the scope for the provision of all catering services within the College and Schools, which currently includes breakfast, lunch, all hospitality and free issue requirements. Hospitality will be charged based on consumption and at net food cost.
Whilst the Trust prioritises value for money as a key objective of the Competitive Tender Process, it is not obliged to accept the lowest price.
Please see SQ Document for further details.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 819 278.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2022
End:
31/08/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/11/2021
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
13/12/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Camberley:-School-catering-services./8385467E6A
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/8385467E6A
GO Reference: GO-2021924-PRO-18966711
VI.4) Procedures for review
VI.4.1) Review body
The Prospect Trust
Camberley
UK
VI.5) Date of dispatch of this notice
24/09/2021