Contract notice
Section I: Contracting
authority
I.1) Name and addresses
QUALITY MEAT SCOTLAND
The Rural Centre - West Mains
NEWBRIDGE
EH28 8NZ
UK
Contact person: Debbie Phillips
Telephone: +44 1315107923
E-mail: dphillips@qmscotland.co.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.qmscotland.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13202
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Assessment and Certification Services to the QMS Whole Chain Assurance Programme
II.1.2) Main CPV code
79132000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of Assessment and Certification Services to the QMS Whole Chain Assurance Programme
II.1.5) Estimated total value
Value excluding VAT:
6 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77100000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
QMS seeks to appoint a third party Certification Body (CB) contractor, to provide independent assessment and certification services to its
whole chain assurance programme. The programme provides reassurance to consumers that meat has been produced under stringent
standards of food safety, animal welfare, environmental protection and good farming practice.
The QMS Assurance Scheme Standards (available here www.qmscotland.co.uk/whole-chain-assurance) must be strictly and consistently
enforced and certified by an independent CB contractor. The scope of this contract includes all relevant activities related to the assessment
and certification of the schemes including assessment of any new and existing assurance scheme members and continuous development of
the six quality assurance schemes within the whole chain assurance programme, all as more specifically set out in the Specification of
Requirements and the Terms and Conditions of Contract.
The schemes relevant for these services are:
- Cattle & Sheep Assurance Scheme
- Pigs Assurance Scheme
- Feeds Assurance Scheme
- Haulage Assurance Scheme
- Auction Market and Collection Centres Assurance Scheme
- Processor Assurance Scheme
The contract will not be split into lots for reasons of operational and management efficiency.
The contract is for a period of 5 years commencing 1 April 2022 and has the ability to break after year 3 and year 4.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 80
Price
/ Weighting:
20
II.2.6) Estimated value
Value excluding VAT:
6 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2022
End:
31/03/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any one of the situations referred to in regulation 58 (1) of the
Public Contracts (Scotland) Regulations 2015
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
This section refers to SPD Section 4 Part A. Statement for 4A.2 of the SPD: Where it is required, within a bidder's country of
establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this
service. Bidders must confirm if they hold the particular authorisation or memberships.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
This section refers to SPD Section 4 Part B. Statement for 4B.2.1 of the SPD
Bidders will be required to have a minimum yearly ("specific") turnover of 1,000,000 the last 3 years in the business area covered by the
contract (ie the provision of certification and assessment services).
This section refers to SPD Section 4 Part B. Statement for 4B.3 of the SPD
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set
up or started trading.
This section refers to SPD Section 4 Part B. Statement for 4B.5.1 of the SPD
Minimum level(s) of standards required:
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded
contract, the types and levels of insurance indicated below:-
Employer's (Compulsory) Liability Insurance - 5,000,000
Public Liability Insurance - 10,000,000
Professional Indemnity Insurance - 5,000,000
III.1.3) Technical and professional ability
List and brief description of selection criteria:
This section refers to SPD Section 4 Part D. Statement for 4D.1 of the SPD
The bidder must hold or be in the application process of a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with ISO/IEC 17065, the international standard for product conformity certification, or equivalent. This accreditation status must be maintained
throughout the duration of the contract.
Please provide details of the application status.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The contract will be subject to performance review with KPIs linked to contractual penalties. The authority will have the right to terminate
the contract if the services are performed to an unsatisfactory standard.
The contract will also include regular contract review meetings.
Please see the Invitation to Tender for more details.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/10/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
28/12/2021
IV.2.7) Conditions for opening of tenders
Date:
29/10/2021
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Subject to the authority's discretion as to whether or not to exercise either break option in 2025 or 2026. The latest date for re-procuring this contract will be 2027.
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=668394.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits are included in this requirement. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
(SC Ref:668394)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=668394
VI.4) Procedures for review
VI.4.1) Review body
Edinburght Sheriff Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
28/09/2021