Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
UK Biocentre Ltd
Unit 2-3 Bradbourne Drive, Java Park,Tilbrook
Milton Keynes
MK7 8AT
UK
E-mail: tenders@ukbiocentre.com
NUTS: UKJ12
Internet address(es)
Main address: www.ukbiocentre.com
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA38249
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Daily Cleaning Services
Reference number: UKBC004
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
UK Biocentre (UKBC) requires the provision of cleaning services at its facility located at [Unit 2-3 Bradbourne Drive, Java Park, Tilbrook in Milton Keynes]. The scope of cleaning services required includes cleaning of the following spaces: offices, kitchens, toilets, corridors and warehouses but specifically excludes the cleaning of laboratory spaces. Further detail is set out in the Specification which is provided as part of the procurement documents.
The facility in Milton Keynes is an operational healthcare testing centre that is currently operating every day on a 24/7 basis. The volume of services will need to be amended over time to reflect the needs of UK Biocentre’s core business including the development of operations and future projects as well as the wind-down of operational hours once the COVID-19 testing service is no longer required or required to the same testing capacity.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
95 680.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90911000
90919200
II.2.3) Place of performance
NUTS code:
UKJ12
II.2.4) Description of the procurement
As set out in Section II.1.4, UKBC requires the provision of cleaning services at its facility in Milton Keynes. Service commencement is envisaged to be 1 August 2021.
The minimum requirements of the cleaning services required by UKBC are as follows:
Cleaning staff – sufficient cleaning staff must be provided to complete the cleaning services, including cover for holidays, sickness and other absences. All staff must be DBS Checked and have appropriate work permits if required, and the Supplier must meet the requirements of the Modern Slavery Act. Sufficient staff need to be supplied to complete all cleaning services, and staff need to be onsite 24/7 to cover hourly cleaning requirements.
Cleaning equipment – any equipment required by the cleaning staff to carry out cleaning to the required standards within required time.
Cleaning to be scheduled to support operations on a 24hr basis over three shifts 08:00 - 16:00, 16:00 - 24:00, 24:00 - 08:00 Monday to Sunday.
Note that the scope of the cleaning services required by UKBC specifically excludes the cleaning of laboratories. Consumables will be sourced outside this contract and made available to the Supplier on request.
Further details are set out in the Specification provided as part of the procurement documents.
II.2.5) Award criteria
Quality criterion: Service and Quality
/ Weighting: 25
Quality criterion: Assurance of Supply
/ Weighting: 20
Price
/ Weighting:
55
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-009186
Section V: Award of contract
Contract No: Daily Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/09/2021
V.2.2) Information about tenders
Number of tenders received: 19
Number of tenders received from SMEs: 17
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 19
Number of tenders received by electronic means: 19
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MAR Services Ltd
Ashlyn House, Terrace Road North
Binfield
RG42 5JA
UK
Telephone: +44 7768336165
NUTS: UKJ
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 95 680.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
UK Biocentre reserves the right to discontinue or delay the procurement process and may decide not to award a contract as a result of this call for competition. UK Biocentre shall not be liable for any costs or expenses incurred by any organisation in considering and/or responding to the procurement process. Tenders and supporting documents must be priced in pounds sterling and all payments made under the contract will be in pounds sterling, unless otherwise advised.
Any volumes of cleaning services required referred to within this Contract Notice and/or the procurement documents is indicative only and there is no guarantee or warranty of any volumes of cleaning services, particularly given that the position in relation to Covid-19 testing, and the Government’s response to it, continues to evolve. The service will need to be flexible to support UK Biocentre in its testing and core activities.
The estimated contract value for the initial period of 6 months may be in the region of 100,000 GBP to 110,000 GBP but the value may vary (and therefore may be lower or higher than this range) given that we cannot currently accurately predict Covid-19 activity and, consequently, the volume of cleaning required. As such, it is not possible to provide an overall maximum estimated value for the contract given the evolving nature of the Covid-19 pandemic and whether the contract will be extended up to the maximum 3 year period at the current levels. However, based on the initial 6 month period highlighted above and whilst recognising the value may vary, the overall maximum value across the 3 year period could be in the region of 600,000 – 660,000 GBP
The award of this contract may involve the transfer of staff pursuant to the Transfer of Undertakings (Protection of Employment) Regulations 2006 (as amended). Further details are provided as part of the procurement documents.
Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
UKBC will facilitate site visits (in line with COVID-19 distancing, other safety and security requirements) during week commencing 10 May 2021. A maximum of 2 people per bidding organisation will be permitted on an accompanied site visit. Please e-mail the dedicated tenders box (tenders@ukbiocentre.com) as soon as possible to register your request for a site visit.
UKBB will incorporate a standstill period at the point the decision in relation to the award of the contracts is notified to bidders. The standstill period, which will be a minimum of ten (10) calendar days, provides time for unsuccessful bidders to lodge an appeal in regards to the award decisions, before the contracts are entered into
(MT Ref:223980)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
VI.5) Date of dispatch of this notice
28/09/2021