Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Diocese of Bristol Academies Trust
08156759
The Kingfisher Ce Academy Peglars Way, Wichelstowe
Swindon
SN1 7DA
UK
Contact person: Marius Pruteanu
Telephone: +44 8452577050
E-mail: marius.pruteanu@schoolsbuyingclub.com
NUTS: UKK1
Internet address(es)
Main address: https://www.dbat.org.uk/
Address of the buyer profile: https://in-tendhost.co.uk/placegroup/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/placegroup/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/placegroup/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
BC-10727 Diocese of Bristol Academies Trust (DBAT) Multi-Functional Devices
Reference number: BC-10727
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
The Diocese of Bristol Academies Trust was established in 2012 and has now grown steadily to 14 primary academies and 1 Secondary academy. Kingfisher, a brand new primary academy in Swindon opened in September 2021. A new 2FE primary is due to open 2024/5. Schools range in size from 0.5FE, rural locations, to larger city based primaries, and a growing campus to include a 6th Form.The Contract period will be for 3 years initially with the option to extend for two further one year periods. The Invitation to tender will be for outsourced provision to supply services and goods to the Client in respect of a range of Multi-Functional Devices (MFD's) and option to be included for Print Management Software.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79800000
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
II.2.4) Description of the procurement
The Invitation to tender will be for outsourced provision to supply services and goods to the Client in respect of a range of Multi-Functional Devices (MFD's) and option to be included for Print Management Software. The Academies’ Management Information System is currently ASIMs. The operating system is Windows 10. PIN codes are sometimes used to enable printing, copying, or scanning and paper cut software is sometimes used. The Client has several machines currently supplied by a range of Suppliers and all with differing lease agreement dates, of which the majority of the devices are coming to the end of the contract at the end of 2024; there are some additional devices for which the contracts come to an end over the next year. There is also at least one owned machine, purchased in 2021. Also, the machine types vary depending on the requirement. The prospective supplier will need to have a range of machines that can meet Client’s varied needs. Outline brief is provided, more details will be provided with the tender documents to successful bidders. In summary items required include but are not limited to the following: a. The Client will require out of hours support from the successful bidder ranging from 8am – 6pm, with access to on call engineer.b. To support the Client with remote working and improving the efficiencies available for multi-site organisationsc. Prices fixed for the term of the contract for lease and click rates.d. Default settings to minimise waste, colour, and amount of printing available to individuals.e. Energy efficient machines f. Prices quoted must be inclusive of the following:i. Supply and Installationii. All servicing, repairs, and maintenance including any spare parts required.iii. Labour, and materials travel and subsistence.iv. Supply of staples, toner, toner collection and recycling.v. A3 and A4 copies to be charged at the same price.vi. Any networking fees.vii. Any arrangement fees.viii. Remote monitoring.ix. Prices quoted must be inclusive for devices to be relocated at a different site or relocation of devices within the same site.x. Prices quoted must be inclusive of any training to be delivered to the client and supplier to provide details of what training is to be provided to the client.xi. No minimum volume commitment must be imposed.xii. No access toner charges can be applied.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per the tendering documentation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/09/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Royal Court of Justice
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
01/09/2022