Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Sheffield Hallam University
10005790
City Campus,Howard Street
SHEFFIELD
S11WB
UK
Contact person: Procurement Team
Telephone: +44 1142253431
E-mail: strategicprocurement@shu.ac.uk
NUTS: UKE32
Internet address(es)
Main address: www.shu.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://support.in-tend.co.uk/login.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://support.in-tend.co.uk/login.aspx
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Campus Payment Innovation Project
Reference number: 2122-50-FIN-DB
II.1.2) Main CPV code
48110000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Sheffield Hallam University is seeking a supplier who will provide a new software solutions and associated hardware for use in our catering sites across campus. We are also seeking innovative solutions for managing hospitality and loyalty facilities on campus.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
39310000
55330000
II.2.3) Place of performance
NUTS code:
UKE
Main site or place of performance:
Sheffield
II.2.4) Description of the procurement
The University currently has 2 campuses with several catering sites at each campus.
We are seeking to procure both catering hardware and software. There is a requirement for this contract to work flexibly over the term of the agreement in order for us to purchase new equipment as well as moving hardware from site to site.
This is a strategic project which will provide efficiency and experience benefits across the organisation for students, staff, and visitors who purchase goods and services at catering outlets on campus. At its peak Catering Services process up to 800,000 transactions per year, with up to 7,000 in a single day. This is a project which will prioritise improving customer and user experience for tens of thousands of unique customers each year. This project particularly focuses on the 'Infrastructure' and 'financial sustainability' strategic themes from the latest university plan. In addition to catering software and hardware, we are also keeping the payment terminals of the wider university within the scope of this project and seek proposals on how to embed these with the new solution.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical and functional requirements
/ Weighting: 9%
Quality criterion: Implementation & Training
/ Weighting: 14%
Quality criterion: Integration Capability
/ Weighting: 6%
Quality criterion: Contract Management & support
/ Weighting: 12%
Quality criterion: Future proofing
/ Weighting: 5%
Quality criterion: Service Flexibilty / Delivery
/ Weighting: 14%
Price
/ Weighting:
40%
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
An initial 5 year contract is offered with 2 x 2 year option to extend periods (max contract 9 years)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As renewals
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/10/2022
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
05/10/2022
Local time: 17:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Sheffield Hallam University
Howard Street
Sheffield
S1 1WB
UK
VI.5) Date of dispatch of this notice
05/09/2022