Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cannock Chase District Council
Civic Centre, Beecroft Road
Cannock
WS11 1BG
UK
Contact person: Laura Kendall
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: www.cannockchasedc.gov.uk
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login#
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login#
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
IA2837 Framework Agreement for a Clean and Clear Service
Reference number: DN1396
II.1.2) Main CPV code
90900000
II.1.3) Type of contract
Services
II.1.4) Short description
This framework agreement/competitive tender is for the provision of clearance and cleaning services in predominantly void (untenanted) social housing properties, but not limited to:
▪ Property and Garden Clearances (including roof/loft spaces)
▪ Pre and post cleaning of void properties
▪ Carpet cleaning
▪ Rubbish removal
▪ Offensive graffiti removal
▪ Pest control
▪ Hoarding dispersal
▪ Needle sweeps
▪ White goods disposal
There may also be occasions where additional contracted services are required including but not limited to:
▪ Collection and disposal of fly tipping
▪ Specialist deep cleaning to dwellings and land as directed
▪ Minor graffiti removal
▪ Hazardous waste removal
▪ Garage site clearances and disposal
▪ Decanting of resident’s personal effects to CCDC approved management site
II.1.5) Estimated total value
Value excluding VAT:
450 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90910000
90911100
90911200
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Staffordshire
II.2.4) Description of the procurement
This framework agreement/competitive tender is for the provision of clearance and cleaning services in predominantly void (untenanted) social housing properties, but not limited to:
▪ Property and Garden Clearances (including roof/loft spaces)
▪ Pre and post cleaning of void properties
▪ Carpet cleaning
▪ Rubbish removal
▪ Offensive graffiti removal
▪ Pest control
▪ Hoarding dispersal
▪ Needle sweeps
▪ White goods disposal
There may also be occasions where additional contracted services are required including but not limited to:
▪ Collection and disposal of fly tipping
▪ Specialist deep cleaning to dwellings and land as directed
▪ Minor graffiti removal
▪ Hazardous waste removal
▪ Garage site clearances and disposal
▪ Decanting of resident’s personal effects to CCDC approved management site
The successful supplier MUST be able to complete a clearance of a void property within 24 hours of being instructed that Cannock Chase District Council (CCDC) Housing Maintenance has access to the site and to complete any external rubbish removal within 72 hours of the same instruction.
Where an instruction for any type of work agreed under the terms of this contract cannot be delivered within the agreed timescales, every effort must be made by the supplier to inform CCDC within one working hour of receiving the instruction or sooner so that an alternative provision can be made by CCDC to ensure that the work can still be completed within planned timescales to prevent any delays to its service.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2023
End:
31/12/2026
This contract is subject to renewal: Yes
Description of renewals:
The Agreement term will be from 1st January 2023 to 31st December 2025, with an additional option to extend by 1st January 2026 to 31st December 2026.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Agreement term will be from 1st January 2023 to 31st December 2025, with an additional option to extend by 1st January 2026 to 31st December 2026.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/10/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
14/10/2022
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This is an electronic tender. All submission must be made via the formal Contracting
Authority electronic tendering platform.
All requests for information to be sent through the electronic tendering portal and message
facility on the Proactis electronic tendering system.
How to register - follow the link to Proactis electronic tendering:
— https://supplierlive.proactisp2p.com/Account/Login
If you require urgent assistance regarding the initial usage of the e-Tendering package please
contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to
reach this contact, please immediately email the nature of the difficulty to
commercial.team@staffordshire.gov.uk
This procurement is for a Contract between the appointed provider and the Contracting
Authority, to supply predominately services on an ad-hoc call-off basis, as
and when required.
The Contracting Authority or its public sector partners/Customers makes no guarantee as to
the volume of business on offer or to be awarded, and any volumes given are indicative only
and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the Contracting Authority and this should be taken into consideration
when bidding.
Financing / Payment:
— payments may be made following acceptance by the banking agents of Stafford Borough
Council
Legal form of groups of providers:
— no special legal form is required by the grouping of providers but each provider will be
required to be come jointly or severally responsible for the contract before acceptance.
VI.4) Procedures for review
VI.4.1) Review body
Cannock Chase District Council
Cannock
UK
VI.5) Date of dispatch of this notice
12/09/2022