Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.2) Description

Section IV: Procedure

IV.1) Description

IV.2) Administrative information

Section V: Award of contract

Contract No: 26691-2021 (2021/S 000-026691)

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

19/04/2022

V.2.2) Information about tenders

Number of tenders received: 6

Number of tenders received from SMEs: 0

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 6

Number of tenders received by electronic means: 6

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: 215 247.00  GBP / Highest offer: 350 406.00  GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

Commodity Background

Newcastle-Under-Lyme Borough Council operates its Ground Maintenance contracts in-house and is looking to re-new its tractor fleet. The vehicles will be used for a number of activities including, but not limited to, trail mowing, hedge cutting using various size flails, general towing duties, general loading duties, clearing of fly tipping, bowling green maintenance.

The requirement for the following vehicles is to bring that operation back into the Council’s control the procurement requirement for the following vehicles will be undertaken utilising an open tender process.

Up to 1 x Large Tractor

Up to 3 x Medium Tractors

Up to 2 x Compact Tractors

Up to 1 x Front End Loader

Each of the above vehicles must be fit for the purpose intended and comply with Newcastle-Under-Lyme Borough Council specifications. In all cases, full technical specifications of the vehicle must be supplied, to supplement the specification information required in the attached excel spreadsheet. Any reference in the Specification, directly or indirectly, to proprietary equipment is indicative only of the Council’s requirements, and is not intended to exclude consideration of any alternative offering equivalent performance, functionality and quality. Where there are named systems or components, similar alternatives of the same or better quality will be considered; it is incumbent on the Tenderer to provide evidence of such equivalence.

The vehicle and body must be so designed and manufactured so as to conform to current Road Traffic Acts, Construction and Use Regulations, the Road Vehicles Lighting Regulations and subsequent amending regulations, current and proposed Health and Safety Regulations, EC machinery directives and CE regulations and any other applicable legislation, and be type approved.

The successful contractor shall be responsible for ensuring that the complete vehicle (and all equipment) meets all relevant UK and EU regulations at the time of delivery, including Whole Vehicle Type Approval and high conspicuous markings, and is fit for use on delivery in accordance with the specification.

The successful supplier must be able to evidence a proven track record of supplying a vehicle to the specification below in a current working environment.

The tenderer must provide firm delivery dates with the submission and shall be responsible for 1st registration and 12 months road fund license and should include the cost of these within the tendered price.

(MT Ref:226855)

VI.4) Procedures for review

VI.5) Date of dispatch of this notice

12/09/2022