Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Greenshaw Learning Trust
Sutton
SM1 3DY
UK
Contact person: Martin Evans
E-mail: mevans@greenshawlearningtrust.co.uk
NUTS: UKI63
Internet address(es)
Main address: www.greenshawlearningtrust.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://app.panacea-software.com/greenshaw/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://app.panacea-software.com/greenshaw/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
GLT Pupil Management Information System
Reference number: GLT-SLIC-MIS23
II.1.2) Main CPV code
48190000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Greenshaw Learning Trust (GLT) wishes to enter into a contract with a Supplier to supply, implement
and support a Management Information System (MIS), for use by the Trust, all of its current schools and any
future schools that join the Trust over the contract term. The Trust is seeking an agreement via competitive
Tenders from suitably qualified organisations (‘Tenderers’) in response to this Invitation to Tender (ITT) for
the provision of the MIS.
II.1.5) Estimated total value
Value excluding VAT:
13 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48190000
II.2.3) Place of performance
NUTS code:
UKI63
Main site or place of performance:
Greenshaw Learning Trust, Sutton, SM1 3DY
The Trust currently operates 24 schools across the south of England.
II.2.4) Description of the procurement
Our main objective is to appoint a single provider of a Management Information System, delivered using a
cloud hosted or software as a service (SaaS) model for use by the Trust and its schools. The single MIS
solution must support from Nursery to Year 13.
Key strategic objectives for the project include:
● Supporting consistent approaches to data collection, management and communication across all
schools
● Providing centralised management and visibility of key functions, reporting and data across the Trust
● Using automation opportunities to reduce manual administrative tasks and improve efficiency of
communications
● Addressing the requirements of all stakeholder groups
● To work towards a single point of truth for all data across the Trust
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 115
This contract is subject to renewal: Yes
Description of renewals:
Initial Period of 4 Years 7 Months with Optional Extension of + 3 Years + 2 Years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Initial Period of 4 Years 7 Months with Optional Extension of + 3 Years + 2 Years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Suitable and tested Educational Management Information Systems only.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/10/2022
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
17/10/2022
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Greenshaw Learning Trust
GRENNELL ROAD
Sutton
SM1 3DY
UK
E-mail: mevans@greenshawlearningtrust.co.uk
VI.5) Date of dispatch of this notice
15/09/2022