Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Police & Crime Commissioner for South Wales
Police Headquarters, Cowbridge Road
Bridgend
CF31 3SU
UK
Telephone: +44 1656869409
E-mail: Michelle.Richards@south-wales.police.uk
NUTS: UKL17
Internet address(es)
Main address: www.south-wales.police.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0583
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for the Provision of an Off-Site Storage Service
Reference number: ITT 97059 File JCPS 0343
II.1.2) Main CPV code
63120000
II.1.3) Type of contract
Services
II.1.4) Short description
The Commissioner requires the Contractor to provide a secure off-site storage facility (inclusive of a frozen storage area) (the “Storage Facility”) whereby the Contractor shall ensure that storage for each of the 3 lots below adhere to the recommendations outlined in British Standard PD5454:2012 (or equivalent) which addresses issues relating to preservation, legal compliance, secure storage, retrieval and destruction.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Major Crime archiving storage for South Wales Police
II.2.2) Additional CPV code(s)
63120000
II.2.3) Place of performance
NUTS code:
UKL22
UKL17
UKL18
UKL15
Main site or place of performance:
Contractor Premises with Collection from all South Wales Police Force area.
II.2.4) Description of the procurement
The Commissioner requires the Contractor to provide a secure off-site storage facility as described in the Tender documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: Yes
Description of renewals:
six annual extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: Evidence Management Unit storage for South Wales Police
II.2.2) Additional CPV code(s)
63120000
II.2.3) Place of performance
NUTS code:
UKL17
UKL15
UKL18
UKL22
II.2.4) Description of the procurement
The Commissioner requires the Contractor to provide a secure off-site storage facility as described in the Tender documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: Yes
Description of renewals:
six annual extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3: Disaster Recovery Storage Facility for South Wales Police, Gwent Police and Dyfed Powys Police
II.2.2) Additional CPV code(s)
63120000
II.2.3) Place of performance
NUTS code:
UKL16
UKL1
UKL14
UKL17
UKL18
UKL22
UKL24
UKL21
II.2.4) Description of the procurement
The Commissioner requires the Contractor to provide a secure off-site storage facility as described in the Tender documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: Yes
Description of renewals:
six annual extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
Justification for any framework agreement duration exceeding 4 years: A large volume of physical items need transporting and tracking from one supplier to another. Also given that this service may grow during the contract period, making the task even more complex. Therefore a longer time period is required for stability, consistency and cost minimisation.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/10/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.7) Conditions for opening of tenders
Date:
21/10/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
If there is a requirement for this ongoing service we will go out to tender again.
VI.3) Additional information
All tender documents are available on etenderwales:-
https://etenderwales.bravosolution.co.uk/web/login.shtml
Please search for itt_97059
(WA Ref:124544)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
20/09/2022