Sell2Wales.gov.wales uses cookies which are essential for the site to work. We also use non-essential cookies to help us improve government digital services. Any data collected is anonymised. By continuing to use this site, you agree to our use of cookies.

Accept cookies Cookie Settings

View Notice

The buyer is not using this website to administer the notice. To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Add notice to my Sell2Wales Interest List

Notice Details

Title: Pilot Boat Service - Portsmouth Competent Harbour Authority
OCID: ocds-h6vhtk-036a3e
Published by: Portsmouth City Council
Authority ID: AA20789
Publication Date: 22/09/2022
Deadline Date: 31/10/2022
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: No
Has SPD: No
Abstract:

The Contractor will be expected to supply a 24 hours, 7 day a week service to take Pilots to board ships and collect for disembarkation at the boarding and landing points as detailed in the tender documents.

The Contractor will be responsible for providing one primary Pilot Boat and a backup vessel at any given time for use in the provision of this Service.

Both vessels will be a Maritime and Coastguard Agency (MCA) approved pilot vessel and approved by Portsmouth CHA, whose approval shall not be unreasonably withheld.

Following contract award Portsmouth Competent Harbour Authority will wish to inspect the Pilot Boats that are to be used on this Contract. Arrangements for this inspection will be made between the winning Contractor and Portsmouth Competent Harbour Authority at a mutually agreeable time and location but shall take place no later than Friday 3 March 2023.

Both vessels shall be an off shore style pilot boat and as a minimum capable of the following:

• at least 20 knots speed

• operate in wind speed of 50 knots (force 8 to 9)

• operate in a 5-metre wave/swell (sea state 6)

The Contractor will ensure that at all times when a Pilot Boat is engaged in Pilotage operations that the crew consists of at least two competent (in the reasonable discretion of Portsmouth CHA) persons, trained and experience in disembarkation and embarkation of a Pilot. One member of the crew is to be coxswain and one an assistant. The person in charge of the Pilot Boat must be in possession of a MCA Boatmasters Licence or other MCA approved qualification and a VHF Radio Telephony Certificate.

Tenderers have the option of submitting multiple submissions on the basis that ALL submission must meet or exceed the requirements as stated within the specification document. Additional submissions should concentrate on improved green credentials and sustainability of the vessels.

See ITT and full specification within the tender pack for further details.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Portsmouth City Council

Civic Offices,Guildhall Square

PORTSMOUTH

PO1 2AL

UK

Contact person: Procurement Service

Telephone: +44 2392688235

E-mail: procurement@portsmouthcc.gov.uk

NUTS: UKJ31

Internet address(es)

Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/portsmouthcc/aspx/home


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://in-tendhost.co.uk/portsmouthcc/aspx/home


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://in-tendhost.co.uk/portsmouthcc/aspx/home


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Pilot Boat Service - Portsmouth Competent Harbour Authority

II.1.2) Main CPV code

63722000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide a Pilot Boat Service for Portsmouth Competent Harbour Authority.

The Pilotage Act of 1987 designated Portsmouth City Council as a Competent Harbour Authority (CHA) for Portsmouth International Port.

Portsmouth CHA currently operates with up to six pilots and requires a contractor to provide pilot vessels in a good seaworthy condition including certification, along with the boats crew, to take Portsmouth CHA Pilots to board ships and collect from disembarkation.

Boarding points south and east of the Isle of Wight are; one mile to the west of the NAB Tower and in the vicinity of St Helen's Buoy. For vessels approaching the western Solent the boarding point for Portsmouth CHA Pilots is 0.75 nautical miles northwest of North Sturbridge Buoy. Disembarkation for Nab pilot station usually takes place between the NAB END and New Grounds buoy

This a 24 hour, 7 days per week service.

Key service level requirements, as stated in the specification, include but are not limited to:

- Supply of the pilot boat 100% of times requested.

- A Portsmouth CHA Pilot is collected to embark or disembark a vessel within 15 minutes of the requested time.

It is thought that the estimated value of the contract will range from approximately £200,000 to £400,000 per annum (equating to a maximum value of £4,000,000 over the maximum possible 10-year term). The value range is informed by demand and is dependent on trade levels and operational schemes within the Port. As the service is demand driven no minimum or maximum guarantees in relation to contract value can be provided and there is no option for retainer fees.

The initial contract term will be for 5 years with possibility of extending the term by a further 5 years to a maximum total term of 10 years in increments of no less than 1 year, subject to the agreement and performance of both parties.

The procurement process run to establish the contract will be in accordance with the Open Procedure as set out within the Public Contracts Regulations (2015).

This procurement timetable is shown below:

• Documents available on In-tend Wednesday 21 September 2022

• Deadline for clarifications Friday 14 October 2022 23:59

• Tender return deadline Monday 31 October 2022 12:00

• Award decision notification Tuesday 3 January 2023

• Standstill period starts Wednesday 4 January 2023

• Standstill period ends Friday 13 January 2023

• Contract award Monday 16 January 2023

• Mobilisation January 2023 to May 2023

• Inspection of vessels no later than Friday 3 March 2023

• Start of contract Thursday 1 June 2023

Application is via submission of completed tender by 31st October 2022 12:00 via the Council's e-sourcing system InTend, which is accessible via: https://intendhost.co.uk/portsmouthcc/aspx/home.

The system will be used to administrate the procurement process in its entirety, guidance documentation is available via the link above.

II.1.5) Estimated total value

Value excluding VAT: 4 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

60650000

63720000

II.2.3) Place of performance

NUTS code:

UKJ31


Main site or place of performance:

Portsmouth International Port, George Byng Way, Portsmouth, PO2 8SP and Solent area including;

Boarding points south and east of the Isle of Wight are; one mile to the west of the NAB Tower and in the vicinity of St Helen's Buoy. For vessels approaching the western Solent the boarding point for Portsmouth CHA Pilots is 0.75 nautical miles northwest of North Sturbridge Buoy. Disembarkation for Nab pilot station usually takes place between the NAB END and New Grounds buoy.

II.2.4) Description of the procurement

The Contractor will be expected to supply a 24 hours, 7 day a week service to take Pilots to board ships and collect for disembarkation at the boarding and landing points as detailed in the tender documents.

The Contractor will be responsible for providing one primary Pilot Boat and a backup vessel at any given time for use in the provision of this Service.

Both vessels will be a Maritime and Coastguard Agency (MCA) approved pilot vessel and approved by Portsmouth CHA, whose approval shall not be unreasonably withheld.

Following contract award Portsmouth Competent Harbour Authority will wish to inspect the Pilot Boats that are to be used on this Contract. Arrangements for this inspection will be made between the winning Contractor and Portsmouth Competent Harbour Authority at a mutually agreeable time and location but shall take place no later than Friday 3 March 2023.

Both vessels shall be an off shore style pilot boat and as a minimum capable of the following:

• at least 20 knots speed

• operate in wind speed of 50 knots (force 8 to 9)

• operate in a 5-metre wave/swell (sea state 6)

The Contractor will ensure that at all times when a Pilot Boat is engaged in Pilotage operations that the crew consists of at least two competent (in the reasonable discretion of Portsmouth CHA) persons, trained and experience in disembarkation and embarkation of a Pilot. One member of the crew is to be coxswain and one an assistant. The person in charge of the Pilot Boat must be in possession of a MCA Boatmasters Licence or other MCA approved qualification and a VHF Radio Telephony Certificate.

Tenderers have the option of submitting multiple submissions on the basis that ALL submission must meet or exceed the requirements as stated within the specification document. Additional submissions should concentrate on improved green credentials and sustainability of the vessels.

See ITT and full specification within the tender pack for further details.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 4 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: Yes

Description of renewals:

The initial contract term is for five years with the possibility of extending the term by a further five years to a maximum total term of ten years. Extensions will be in increments of no less than 1 year, subject to the agreement and performance of both parties.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The initial contract term is for five years with the possibility of extending the term by a further five years to a maximum total term of ten years. Extensions will be in increments of no less than 1 year, subject to the agreement and performance of both parties.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 31/10/2022

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 31/10/2022

Local time: 12:01

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

If the contract is awarded and no extension options are taken up a further notice is likely to be published in late 2027. This will be dependent on the nature of future requirements and the need for a new contract.

VI.4) Procedures for review

VI.4.1) Review body

The High Court of Justice

The Strand

London

WCA 2LL

UK

Telephone: +44 2079476000

VI.5) Date of dispatch of this notice

21/09/2022


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: procurement@portsmouthcc.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
60650000Hire of water transport equipment with crewWater transport services
63722000Ship-piloting servicesSupport services for water transport
63720000Support services for water transportSupport services for land, water and air transport

Delivery Locations

Delivery Locations
IDDescription
100UK - All

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Copyright © Sell2Wales