Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
British Film Institute
21 Stephen Street
London
W1T 1LN
UK
Contact person: Henry Vivian-Neal
E-mail: henry.vivian-neal@bfi.org.uk
NUTS: UKH23
Internet address(es)
Main address: www.bfi.org.uk
Address of the buyer profile: https://in-tendhost.co.uk/bfi/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tender for Spectra-Certified Data Tapes
Reference number: 2022/293
II.1.2) Main CPV code
30234700
II.1.3) Type of contract
Supplies
II.1.4) Short description
The British Film Institute seeks tenders for the supply of Spectra-certified data tapes.The BFI and its strategic partners are responsible for the preservation and accessibility of a significant share of the UK’s film heritage. The BFI has an ongoing requirement for certified data tape stock and it wishes to establish a four-year framework agreement with a reseller or a number of resellers to fulfil that requirement.Spectra-certified stock is required to fulfil the performance and quality criteria essential to the very stringent requirements of the BFI National Archive digital preservation system.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
450 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
30234700
30237360
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
J P Getty CentreBFI National ArchiveBerkhamsted
II.2.4) Description of the procurement
The British Film Institute seeks tenders for the supply of Spectra-certified data tapes.The BFI and its strategic partners are responsible for the preservation and accessibility of a significant share of the UK’s film heritage. The film collections encompass the entire history of film production and include examples of an extremely wide range of formats and systems, which are being copied onto modern digital media as part of our mass migration strategy. The BFI also currently has a responsibility to record and archive sixteen channels of UK television output. The BFI, therefore, has an ongoing requirement for certified data tape stock and it wishes to establish a four-year framework agreement with a reseller or a number of resellers to fulfil that requirement.The BFI’s Digital Preservation Infrastructure has a dual data library system, which incorporates separate, automated LTO (Linear Tape Open) and IBM TS (Tape Storage) data tape robots. Therefore, both LTO and IBM sets of stock are required to provide secure and resilient long-term data preservation.Spectra-certified stock is required to fulfil the performance and quality criteria essential to the very stringent requirements of the BFI National Archive digital preservation system.Current BFI’s requirements are:• LTO-8 (aiming to move to LTO-9 within the next year); and• IBM 3592 JE.The framework agreement is envisaged to be with a number of suppliers and the duration is four years. The estimated value for the duration of the agreement is up to £450,000.Full details are set out in the ITT.Closing date for receipt of tenders: 12:00 noon on 12 July 2022
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70%
Cost criterion: Value for Money Pricing
/ Weighting: 30%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-015793
Section V: Award of contract
Title: Spectra Certified Data Tapes
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/09/2022
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ovation Data Limited
2nd Floor, 4 Lowndes Court, Carnaby St
London
W1F 7HE
UK
NUTS: UKI
Internet address(es)
URL: www.ovationdata.com
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 450 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
BFI
21 Stephen Street
London
W1T 1LN
UK
Internet address(es)
URL: http://www.bfi.org.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
23/09/2022