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II.1.1) Title
Tender for a System incorporating Human Resources, Duties Management & Training Administration & Payroll
Reference number: 11405
II.1.2) Main CPV code
72261000
II.1.3) Type of contract
Services
II.1.4) Short description
The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a system that incorporates Human Resources, Duties Management, Training Administration and Payroll. The solution needs to be tried and tested in the policing environment (or equivalent) to minimise any risk of operational impact.
The Contract will commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion.
Requirements are broken into LOT(S):
• Lot 1- HR DMS & TAS
• Lot 2 – PAYROLL
• Lot 3 - HR, DMS, TAS & PAYROLL
Bidders are invited to bid for all or any one lot. Based on the submitted proposals the Authority will take a business decision as to which lot(s) to proceed with to award. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.
II.1.5) Estimated total value
Value excluding VAT:
3 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
• Lot 1- HR DMS & TAS
• Lot 2 – PAYROLL
• Lot 3 - HR, DMS, TAS & PAYROLL
Lot No: 1
II.2.1) Title
Human Resource Management System, Duties Management System & Training Administration System
II.2.2) Additional CPV code(s)
48450000
72261000
II.2.3) Place of performance
NUTS code:
UKG1
Main site or place of performance:
WR3 8SP
II.2.4) Description of the procurement
The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a system that incorporates Human Resources, Duties Management, Training Administration The solution needs to be tried and tested in the policing environment (or equivalent) to minimise any risk of operational impact.
The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion following a review of the service. This extension period shall be subject to:
• The organisational requirements of the Authority.
• The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period.
• The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion following a review of the service.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Bidders are invited to bid for all or any one lot. Based on the submitted proposals the Authority will take a business decision as to which lot(s) to proceed with to award. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Authority expressly reserves the right to make changes to the tendering timetable accepts no liability should this happen.
Evaluators will evaluate each bid and Lots inclusive of both quality and price.
The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.
Lot No: 2
II.2.1) Title
Payroll
II.2.2) Additional CPV code(s)
79211110
72261000
II.2.3) Place of performance
NUTS code:
UKG1
Main site or place of performance:
WR38SP
II.2.4) Description of the procurement
The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a Payroll system. The solution needs to be tried and tested and integratable with other systems in the policing environment (or equivalent) to minimise any risk of operational impact.
The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion following a review of the service. This extension period shall be subject to:
• The organisational requirements of the Authority.
• The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period.
• The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The Contract will be with a single supplier to commence on system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion following a review of the service.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Bidders are invited to bid for all or any one lot. Based on the submitted proposals the Authority will take a business decision as to which lot(s) to proceed with to award. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Authority expressly reserves the right to make changes to the tendering timetable and accepts no liability should this happen.
Evaluators will evaluate each bid and Lots inclusive of both quality and price.
The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.
Lot No: 3
II.2.1) Title
Human Resource Management System, Duties Management System & Training Administration System & PAYROLL
II.2.2) Additional CPV code(s)
48450000
79211110
72261000
II.2.3) Place of performance
NUTS code:
UKG1
Main site or place of performance:
WR38SP
II.2.4) Description of the procurement
The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a system that incorporates Human Resources, Duties Management, Training Administration & Payroll. The solution needs to be tried and tested in the policing environment (or equivalent) to minimise any risk of operational impact.
The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion following a review of the service. This extension period shall be subject to:
• The organisational requirements of the Authority.
• The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period.
• The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion following a review of the service.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Bidders are invited to bid for all or any one lot. Based on the submitted proposals the Authority will take a business decision as to which lot(s) to proceed with to award. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Authority expressly reserves the right to make changes to the tendering timetable and accepts no liability should this happen.
Evaluators will evaluate each bid and Lots inclusive of both quality and price.
The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.